Job summary
An exciting opportunity exists for an Inventory and Supplies Manager to work within the Procurement and Supplies Department of the University Hospitals of Leicester NHS Trust.
The Procurement and Supplies function is responsible for the purchase and distribution of c£250m of goods and services for Trust each year.
This role requires a strong customer focus and requires close working relationships with key stakeholders across the Trust, both clinical and non-clinical.
Main duties of the job
The post holder will support the Head of Procurement and Supplies in the leadership, development and direction of the Supplies function and the ongoing execution of the Procurement & Supplies Strategy, specifically around planning and materials management.
The Supplies function is a key element that touches almost every aspect of a patient's journey in the Trust and as such needs to be continuously monitored and developed to support the Trusts objectives.
About us
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children's Hospital and run one of the country's leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide 'Caring at its best' and our staff have helped us create a set of values that embody who we are and what we're here to do.
They are:
- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.
About the University Hospitals of Leicester NHS Trust see the link: leicestershospitals.nhs.uk
Job description
Job responsibilities
KEY RESULT AREAS
Leadership and Management
The Inventory and Supplies Manager will:
- Manage Supplies staff across the Trust ensuring a high quality of service is provided to users of the service.
- Promote improvement in supply management and develop and monitor management systems for use within the Procurement and Supplies Department.
- Provide advice to the Head of Procurement and Supplies and to all those carrying management responsibilities across the Trust.
- Contribute to the business planning activities of the Trust and to the implementation of new NHS initiatives.
Provision of Supplies Services across the Trust
The Inventory and Supplies Manager will:
- Play a leading role in assisting the Head of Procurement and Supplies through the effective management of inventory to make effective use of the Trust's finances.
- Ensure that an effective and efficient service is provided to users for the routine processing of requisitions for goods.
- Ensure that an efficient and effective service is provided to users for the maintenance, support and update of Logistics on Line service.
- Ensure that an efficient and effective service is provided to users for the process of a Materials Management service.
- Ensure that an effective and efficient service is provided to users for the receipt and distribution of goods.
- Ensure that the needs of users are matched with appropriate goods and properly communicated across the Procurement and Supplies teams to ensure that optimum purchasing arrangements can be achieved, and NHS Terms and Conditions for the Purchase of Goods and Services are maintained.
- Ensure that an efficient and effective process is in place across the Trust to ensure that only authorised users can requisition goods.
- Ensure that there is an efficient process for the receipting of goods as they are received in line with Trust policy and best practice.
- Work closely with service teams to ensure that effective stock control arrangements are in place across the Trust and inventory is managed effectively.
- Work closely with the Accounts Payable team and Procurement team to improve the security and process for goods receiving and payment of invoices.
- Share in the responsibility for the achievement of excellent communications with finance and procurement staff, hospital staff and outside agencies.
- Provide support to all those with budgetary responsibility, to ensure that they can effectively exercise control. To ensure that hospital managers receive appropriate training and development to facilitate the best possible care within available resources.
- As required be involved in the lifting and handling of products in the Receipts and Distribution areas and confined areas of clinical departments.
Performance Management
The Inventory and Supplies Manager will:
- Prepare accurate and timely information to support the performance management of the Trust and its Clinical Management Groups regular reports on the services delivered and performances of the Supplies Department including but not exclusively the following:
- Stock holding levels by Clinical Management Group.
- Supplier performance to agreed Key Performance Indicators.
- Levels of excess, slow moving and obsolete items.
- Usage quantity and value.
Systems and Procedures
The Inventory and Supply Manager will:
- Regularly review systems and procedures to improve the performance and provision of services and the measurement of that performance and to ensure that an effective financial control environment is in place across the Trust.
- Assist in the development of the systems strategy to implement new inventory and supply systems, develop, and implement Trust wide procedures and ensure training is provided in the use of systems and procedures.
- Provide advice on and influencing corporate governance issues.
Professional Training and Development
The Inventory and Supplies Manager is responsible for:
- Assisting with the co-ordination of training for all staff within the Procurement and Supplies Department.
- Promoting professional standards and attitudes throughout the Trust's Finance and Procurement Directorate.
- Developing constructive links with professional bodies to fulfil the professional Supply Chain Management development needs for the Trust.
- Ensuring the appropriate training of non-Finance and Procurement Managers within the Trust in the requirements of Purchase to Pay, Supply and Inventory Management as appropriate.
Service Delivery & Development
The Inventory and Supplies Manager will:
- Play a key role in a forward-thinking and professional Procurement and Supplies function, ensure that goods are delivered at the right time and place and are available for the benefit of our patients.
- Embody a culture of continuous improvement by continually reviewing performance against Key Performance Indicators, proactively addressing areas of concern to support continual service improvement and development, and will be expected to take part, and in some instances lead, on a number of NHS modernisation initiatives.
A full Job Description and Person Specification is attached.
Job description
Job responsibilities
KEY RESULT AREAS
Leadership and Management
The Inventory and Supplies Manager will:
- Manage Supplies staff across the Trust ensuring a high quality of service is provided to users of the service.
- Promote improvement in supply management and develop and monitor management systems for use within the Procurement and Supplies Department.
- Provide advice to the Head of Procurement and Supplies and to all those carrying management responsibilities across the Trust.
- Contribute to the business planning activities of the Trust and to the implementation of new NHS initiatives.
Provision of Supplies Services across the Trust
The Inventory and Supplies Manager will:
- Play a leading role in assisting the Head of Procurement and Supplies through the effective management of inventory to make effective use of the Trust's finances.
- Ensure that an effective and efficient service is provided to users for the routine processing of requisitions for goods.
- Ensure that an efficient and effective service is provided to users for the maintenance, support and update of Logistics on Line service.
- Ensure that an efficient and effective service is provided to users for the process of a Materials Management service.
- Ensure that an effective and efficient service is provided to users for the receipt and distribution of goods.
- Ensure that the needs of users are matched with appropriate goods and properly communicated across the Procurement and Supplies teams to ensure that optimum purchasing arrangements can be achieved, and NHS Terms and Conditions for the Purchase of Goods and Services are maintained.
- Ensure that an efficient and effective process is in place across the Trust to ensure that only authorised users can requisition goods.
- Ensure that there is an efficient process for the receipting of goods as they are received in line with Trust policy and best practice.
- Work closely with service teams to ensure that effective stock control arrangements are in place across the Trust and inventory is managed effectively.
- Work closely with the Accounts Payable team and Procurement team to improve the security and process for goods receiving and payment of invoices.
- Share in the responsibility for the achievement of excellent communications with finance and procurement staff, hospital staff and outside agencies.
- Provide support to all those with budgetary responsibility, to ensure that they can effectively exercise control. To ensure that hospital managers receive appropriate training and development to facilitate the best possible care within available resources.
- As required be involved in the lifting and handling of products in the Receipts and Distribution areas and confined areas of clinical departments.
Performance Management
The Inventory and Supplies Manager will:
- Prepare accurate and timely information to support the performance management of the Trust and its Clinical Management Groups regular reports on the services delivered and performances of the Supplies Department including but not exclusively the following:
- Stock holding levels by Clinical Management Group.
- Supplier performance to agreed Key Performance Indicators.
- Levels of excess, slow moving and obsolete items.
- Usage quantity and value.
Systems and Procedures
The Inventory and Supply Manager will:
- Regularly review systems and procedures to improve the performance and provision of services and the measurement of that performance and to ensure that an effective financial control environment is in place across the Trust.
- Assist in the development of the systems strategy to implement new inventory and supply systems, develop, and implement Trust wide procedures and ensure training is provided in the use of systems and procedures.
- Provide advice on and influencing corporate governance issues.
Professional Training and Development
The Inventory and Supplies Manager is responsible for:
- Assisting with the co-ordination of training for all staff within the Procurement and Supplies Department.
- Promoting professional standards and attitudes throughout the Trust's Finance and Procurement Directorate.
- Developing constructive links with professional bodies to fulfil the professional Supply Chain Management development needs for the Trust.
- Ensuring the appropriate training of non-Finance and Procurement Managers within the Trust in the requirements of Purchase to Pay, Supply and Inventory Management as appropriate.
Service Delivery & Development
The Inventory and Supplies Manager will:
- Play a key role in a forward-thinking and professional Procurement and Supplies function, ensure that goods are delivered at the right time and place and are available for the benefit of our patients.
- Embody a culture of continuous improvement by continually reviewing performance against Key Performance Indicators, proactively addressing areas of concern to support continual service improvement and development, and will be expected to take part, and in some instances lead, on a number of NHS modernisation initiatives.
A full Job Description and Person Specification is attached.
Person Specification
Other requirements specific to the role
Essential
Training & Qualifications
Essential
- Hold a professional procurement qualification or have relevant senior procurement / supplies management experience
Training & Qualifications
Essential
- A minimum of 5 years post qualifying experience or relevant working experience
Experience
Essential
- A proven experience of inventory and supplies management within a large organisation
- Conversant with information management and technology
- Managerial experience
Desirable
- Experience of inventory and supplies management within the NHS
Skills
Essential
- Advanced Keyboard Skills; including Microsoft
Training & Qualifications
Essential
- Demonstrate evidence of continuing professional development
Experience
Essential
- Demonstrate solid achievement in their current role
- Proven high level of communication skills using a range of methods including written, verbal and presentations
Communication and relationship skills
Essential
- Ability to influence, command respect and to establish credibility with Board members
- Tactful, diplomatic and at ease with all kinds of people
- Articulate with practiced and developed interpersonal communication and presentational skills.
Analytical and Judgement skills
Essential
- Proven ability to operate/think laterally & work on own initiative
Skills
Essential
- Industrious and versatile
- Able to prioritise and work within imposed deadlines
- Creative, innovative and visionary mindset
Planning and organisation skills
Essential
- Expert theoretical knowledge of public sector procurement
Equality, Diversity and Inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs
- All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Other requirements specific to the role
Essential
- Potential to develop and change within the changing NHS
- Have a flexible approach to working and be available to work outside normal hours as and when required
- Commercial awareness
Commitment to Trust Values and Behaviours
Essential
- Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours
Person Specification
Other requirements specific to the role
Essential
Training & Qualifications
Essential
- Hold a professional procurement qualification or have relevant senior procurement / supplies management experience
Training & Qualifications
Essential
- A minimum of 5 years post qualifying experience or relevant working experience
Experience
Essential
- A proven experience of inventory and supplies management within a large organisation
- Conversant with information management and technology
- Managerial experience
Desirable
- Experience of inventory and supplies management within the NHS
Skills
Essential
- Advanced Keyboard Skills; including Microsoft
Training & Qualifications
Essential
- Demonstrate evidence of continuing professional development
Experience
Essential
- Demonstrate solid achievement in their current role
- Proven high level of communication skills using a range of methods including written, verbal and presentations
Communication and relationship skills
Essential
- Ability to influence, command respect and to establish credibility with Board members
- Tactful, diplomatic and at ease with all kinds of people
- Articulate with practiced and developed interpersonal communication and presentational skills.
Analytical and Judgement skills
Essential
- Proven ability to operate/think laterally & work on own initiative
Skills
Essential
- Industrious and versatile
- Able to prioritise and work within imposed deadlines
- Creative, innovative and visionary mindset
Planning and organisation skills
Essential
- Expert theoretical knowledge of public sector procurement
Equality, Diversity and Inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs
- All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Other requirements specific to the role
Essential
- Potential to develop and change within the changing NHS
- Have a flexible approach to working and be available to work outside normal hours as and when required
- Commercial awareness
Commitment to Trust Values and Behaviours
Essential
- Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
