Job summary
If your professionally tenacious and looking for your next opening to influence results with a safety culture and ensuring a high standard of delivery of care, then this is a fantastic opportunity to join the UHL Tactical Operations Team as a Senior Operational Manager.
The post holder will oversee the flow of patients throughout the UHL campus across all disciplines and with the whole Multi Disciplinary Team.
The predominant responsibilities of the role will be to lead the daily operational and Tactical agenda, ensuring that the intended outcomes for quality, performance, finance, workforce, transformation and collaborative system working are delivered.
Main duties of the job
The primary role of the senior operations manager is to ensure that they maintain flow out of the Emergency Department/Admission areas/CDU at GGH and onto the wards on all three sites, whilst balancing the elective and planned work of the hospital.
- They will also liaise with the Duty Managers, Head of Capacity, silver and gold command to ensure that any operational issues are addressed immediately and escalated with a plan of action that is followed through to ensure resolution of any problems.
- Responsible and accountable for the management of the duty management team who manage patient pathway processes across UHL and the safe and appropriate patient placement.
- To work closely with the discharge team to facilitate safe and prompt discharge of appropriate patients from UHL to the discharge destination especially out of hours.
- To ensure that up to date information is used to manage flow across all areas.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
Trust Wide Capacity Management
- To take responsibility for the appropriate and effective use of beds across the three sites, ensuring that emergency patients are placed appropriately and in a safe and timely manner and that there is minimal cancellation of elective activity.
- To ensure that out of hours plans in regards to capacity management that have been developed within hours are followed to maintain flow in UHL. Review plans if necessary in line with capacity, demand and external pressures. This includes the submission of weekend/bank holiday plans.
- To monitor the trigger factors associated with an increase in emergency admissions and where necessary, implement the internal escalation policy in order to minimise the impact of reduced capacity for whatever reason.
- Develop systems to communicate to the duty management team / escalation policies and ensure policies/patient pathway changes are embedded throughout the organisation and disseminated to all key staff.
- To ensure effective communication and cooperation with the clinical teams is maintained within the Trust and that information in relation to capacity management is disseminated throughout CMGs and on call teams.
- To take responsibility to provide updates to the Head of Capacity and flow/on call teams with relevant performance data relating to bed management to give an accurate appraisal of the current capacity situation. This may be verbally or by the agreed communication means e.g. text.
- To ensure that critical untoward incidents relating to capacity management, including failure to meet Trust and national targets, are escalated and investigated and reported in accordance with Trust. This will be in liaison with the Head of Capacity and Flow.
- To develop effective capacity management processes through the management, and facilitation of training and development for duty managers and clinical teams.
- To ensure that the implementation of the Real Time Bed State is appropriately supported and that compliance from CMGs is managed and escalated appropriately. This includes utilising Nervecentre effectively and working with any project teams that are developing and reviewing new processes in regards to this.
- To review the emergency surgical take when on duty with liaison with the appropriate CMGs and inform Bed Bureau to ensure the effective facilitation and placement of emergency admissions to UHL.
- Motivate staff to higher levels of performance by increasing their commitment to the Trusts objectives, clarifying the vision and developing effective team working.
- Aid staff in their decision making process to ensure that safe flow of patients is maintained at all times.
Budget
- To ensure that the duty management team is managed within the financial budget when rostering staff.
Management and Leadership
- The senior operation managers will be responsible for line managing the duty managers and transport team.
- The senior operations manager will be required to work flexibly to meet the needs of the service.
- To maintain a high level of professionalism at all times.
- The senior operation managers will deputise for the Head of Capacity and Flow in their absence.
- In the absence of the Head of Capacity and Flow the senior operations manager will chair the tactical bed meetings and ensure appropriate actions and plans are delivered.
- To be responsible for the day to day operational line management of the duty management team. To plan, coordinate and evaluate the team to ensure it is efficient, all UHL sites are covered with the appropriate skill mix of staff in regards to supporting the CMGs and on call teams with patient flow.
- To actively perform absence management completing the necessary documentation in a timely manner as per Trust policy.
- To be responsible for the compliance of Mandatory training and appraisals within the duty management team ensuring that KPIs are achieved.
- To accurately complete personal human resource documentation in respect of the duty management team. Ensure that designated time frames are adhered to.
- To assist in the resolution of any conflicts within the team.
- To assist in resolving complaints locally and assisting in the investigation of and response to formal complaints as required in a timely fashion.
- To liaise with security staff or external organisations e.g. police, especially out of hours to ensure the safety of patients and the Trust.
- To participate in the staff appraisal scheme as both appraisee and appraiser maintaining a dynamic personal development plan.
- Be aware of the Trusts values and ensure behaviours are embedded in the role and within the duty management team.
- Ensure any clinical issues raised are escalated to the Head of Capacity and Head of Nursing in the CMG.
- Provide assurance when recruiting staff that staff are appropriately qualified, registered with an appropriate body (where required), have authority to work in the UK and have undergone appropriate pre-employment checks including CRB.
- Ensure competence in core HR policies such as Equality and Diversity, Discipline, Recruitment, Workforce Change, and are competent to deal with first line HR issues.
- Ensure staff in the team work within the requirements of the European Working Time Directive.
- Promote a culture where staff feel empowered and accountable for service improvement at a local level.
Personal Effectiveness
- Pursues goals energetically despite setbacks and agreed plans requiring to be changed due to incidents or capacity issues.
- Have a strong personal impact: assertive with self-confidence and personal resilience.
- Keen to develop own skills, knowledge and understanding outside the confines of their own post.
- Influences people at all levels formally and informally through successful communication, negotiation and persuasive skills.
- Identify work required and allocating own time and that of appropriate staff to each task.
Governance & Risk
- Help promote systems for clinical quality and safety improvement within the duty management team.
- To take a lead on responding to complaints regarding patient inflow from patients, relatives, visitors and staff including other health and social care agencies. Ensure that complaints are dealt with in timely and professional manner, conducting any relevant investigation in line with Trust policies and procedures.
- Promote a culture where governance and risk management are seen to be everyones responsibility.
- Ensure appropriate systems are in place to evidence ongoing compliance with local and national policies as required for CQC standards.
- Ensure that any changes to practice or behaviours identified as a result of patient complaints are implemented and monitored to reduce the risk of further complaints.
Communication
- Establish excellent communication with other managers in the Trust and wider healthcare community to ensure that services and CMGs work together in the patients best interest.
- Ensure that good practice and key corporate messages are rapidly shared within the CMG and wider organisation where appropriate.
- Provide prompt feedback to the Head of Capacity and Flow, on call teams including the CMG leads when necessary if issues in regards to patient flow, patient safety or staff safety arise whilst on duty.
- Take responsibility and give accurate data if completing any information returns or situation reports that are submitted from UHL to external partners including the CCG in regards to capacity management.
- Articulate clinical and professional issues in order to meet the needs of a diverse audience.
Education and Teaching
- Ensure that all staff receive appropriate training and on-going development to enable them to competently and safely fulfil their roles.
- Ensure that training is accessible to the duty management team, in a variety of formats, recognising the diverse needs of the workforce.
- Promote a culture of lifelong learning.
- Provide constructive feedback, support and resources to enable teams to develop and increase skills and abilities.
- Prioritise own time to be available to coach and mentor others.
Research and Development
- Lead on appropriate projects and audit activity if required.
- Ensure that research and audit activity is conducted in line with Trust standards and that results shared with other Specialties as appropriate.
Job description
Job responsibilities
Trust Wide Capacity Management
- To take responsibility for the appropriate and effective use of beds across the three sites, ensuring that emergency patients are placed appropriately and in a safe and timely manner and that there is minimal cancellation of elective activity.
- To ensure that out of hours plans in regards to capacity management that have been developed within hours are followed to maintain flow in UHL. Review plans if necessary in line with capacity, demand and external pressures. This includes the submission of weekend/bank holiday plans.
- To monitor the trigger factors associated with an increase in emergency admissions and where necessary, implement the internal escalation policy in order to minimise the impact of reduced capacity for whatever reason.
- Develop systems to communicate to the duty management team / escalation policies and ensure policies/patient pathway changes are embedded throughout the organisation and disseminated to all key staff.
- To ensure effective communication and cooperation with the clinical teams is maintained within the Trust and that information in relation to capacity management is disseminated throughout CMGs and on call teams.
- To take responsibility to provide updates to the Head of Capacity and flow/on call teams with relevant performance data relating to bed management to give an accurate appraisal of the current capacity situation. This may be verbally or by the agreed communication means e.g. text.
- To ensure that critical untoward incidents relating to capacity management, including failure to meet Trust and national targets, are escalated and investigated and reported in accordance with Trust. This will be in liaison with the Head of Capacity and Flow.
- To develop effective capacity management processes through the management, and facilitation of training and development for duty managers and clinical teams.
- To ensure that the implementation of the Real Time Bed State is appropriately supported and that compliance from CMGs is managed and escalated appropriately. This includes utilising Nervecentre effectively and working with any project teams that are developing and reviewing new processes in regards to this.
- To review the emergency surgical take when on duty with liaison with the appropriate CMGs and inform Bed Bureau to ensure the effective facilitation and placement of emergency admissions to UHL.
- Motivate staff to higher levels of performance by increasing their commitment to the Trusts objectives, clarifying the vision and developing effective team working.
- Aid staff in their decision making process to ensure that safe flow of patients is maintained at all times.
Budget
- To ensure that the duty management team is managed within the financial budget when rostering staff.
Management and Leadership
- The senior operation managers will be responsible for line managing the duty managers and transport team.
- The senior operations manager will be required to work flexibly to meet the needs of the service.
- To maintain a high level of professionalism at all times.
- The senior operation managers will deputise for the Head of Capacity and Flow in their absence.
- In the absence of the Head of Capacity and Flow the senior operations manager will chair the tactical bed meetings and ensure appropriate actions and plans are delivered.
- To be responsible for the day to day operational line management of the duty management team. To plan, coordinate and evaluate the team to ensure it is efficient, all UHL sites are covered with the appropriate skill mix of staff in regards to supporting the CMGs and on call teams with patient flow.
- To actively perform absence management completing the necessary documentation in a timely manner as per Trust policy.
- To be responsible for the compliance of Mandatory training and appraisals within the duty management team ensuring that KPIs are achieved.
- To accurately complete personal human resource documentation in respect of the duty management team. Ensure that designated time frames are adhered to.
- To assist in the resolution of any conflicts within the team.
- To assist in resolving complaints locally and assisting in the investigation of and response to formal complaints as required in a timely fashion.
- To liaise with security staff or external organisations e.g. police, especially out of hours to ensure the safety of patients and the Trust.
- To participate in the staff appraisal scheme as both appraisee and appraiser maintaining a dynamic personal development plan.
- Be aware of the Trusts values and ensure behaviours are embedded in the role and within the duty management team.
- Ensure any clinical issues raised are escalated to the Head of Capacity and Head of Nursing in the CMG.
- Provide assurance when recruiting staff that staff are appropriately qualified, registered with an appropriate body (where required), have authority to work in the UK and have undergone appropriate pre-employment checks including CRB.
- Ensure competence in core HR policies such as Equality and Diversity, Discipline, Recruitment, Workforce Change, and are competent to deal with first line HR issues.
- Ensure staff in the team work within the requirements of the European Working Time Directive.
- Promote a culture where staff feel empowered and accountable for service improvement at a local level.
Personal Effectiveness
- Pursues goals energetically despite setbacks and agreed plans requiring to be changed due to incidents or capacity issues.
- Have a strong personal impact: assertive with self-confidence and personal resilience.
- Keen to develop own skills, knowledge and understanding outside the confines of their own post.
- Influences people at all levels formally and informally through successful communication, negotiation and persuasive skills.
- Identify work required and allocating own time and that of appropriate staff to each task.
Governance & Risk
- Help promote systems for clinical quality and safety improvement within the duty management team.
- To take a lead on responding to complaints regarding patient inflow from patients, relatives, visitors and staff including other health and social care agencies. Ensure that complaints are dealt with in timely and professional manner, conducting any relevant investigation in line with Trust policies and procedures.
- Promote a culture where governance and risk management are seen to be everyones responsibility.
- Ensure appropriate systems are in place to evidence ongoing compliance with local and national policies as required for CQC standards.
- Ensure that any changes to practice or behaviours identified as a result of patient complaints are implemented and monitored to reduce the risk of further complaints.
Communication
- Establish excellent communication with other managers in the Trust and wider healthcare community to ensure that services and CMGs work together in the patients best interest.
- Ensure that good practice and key corporate messages are rapidly shared within the CMG and wider organisation where appropriate.
- Provide prompt feedback to the Head of Capacity and Flow, on call teams including the CMG leads when necessary if issues in regards to patient flow, patient safety or staff safety arise whilst on duty.
- Take responsibility and give accurate data if completing any information returns or situation reports that are submitted from UHL to external partners including the CCG in regards to capacity management.
- Articulate clinical and professional issues in order to meet the needs of a diverse audience.
Education and Teaching
- Ensure that all staff receive appropriate training and on-going development to enable them to competently and safely fulfil their roles.
- Ensure that training is accessible to the duty management team, in a variety of formats, recognising the diverse needs of the workforce.
- Promote a culture of lifelong learning.
- Provide constructive feedback, support and resources to enable teams to develop and increase skills and abilities.
- Prioritise own time to be available to coach and mentor others.
Research and Development
- Lead on appropriate projects and audit activity if required.
- Ensure that research and audit activity is conducted in line with Trust standards and that results shared with other Specialties as appropriate.
Person Specification
Training & Qualifications
Essential
- Clinical or Professional qualification
- Evidence of continual professional development
- Evidence of further study in a nursing or health related subject (at Masters level)
Experience
Essential
- Extensive operational management experience (may include a clinical managerial role)
- Experience and knowledge of successful project management and facilitation of service improvements
- Understanding of elective and emergency patient processes and flow methodology
Desirable
- Experience of performing research and audit
Communication and relationship skills
Essential
- Developed interpersonal skills - able to quickly achieve professional and personal credibility through deployment of influencing, persuasion skills and achieve results
- Excellent written, verbal and presentation skills, including the ability to produce reports that are clear, concise and outcome orientated
- Strong team player and able to facilitate effective team working for others
- Strong commitment to the development of a customer focused approach in delivering HR solutions
- Proactive, creative and flexible approach, able to work on own initiative and take responsibility for delegated areas of responsibility
Desirable
Analytical and Judgement skills
Essential
- Ability to interpret policies and procedures
Desirable
- Evidence of effective time management / Organisational skills
Person Specification
Training & Qualifications
Essential
- Clinical or Professional qualification
- Evidence of continual professional development
- Evidence of further study in a nursing or health related subject (at Masters level)
Experience
Essential
- Extensive operational management experience (may include a clinical managerial role)
- Experience and knowledge of successful project management and facilitation of service improvements
- Understanding of elective and emergency patient processes and flow methodology
Desirable
- Experience of performing research and audit
Communication and relationship skills
Essential
- Developed interpersonal skills - able to quickly achieve professional and personal credibility through deployment of influencing, persuasion skills and achieve results
- Excellent written, verbal and presentation skills, including the ability to produce reports that are clear, concise and outcome orientated
- Strong team player and able to facilitate effective team working for others
- Strong commitment to the development of a customer focused approach in delivering HR solutions
- Proactive, creative and flexible approach, able to work on own initiative and take responsibility for delegated areas of responsibility
Desirable
Analytical and Judgement skills
Essential
- Ability to interpret policies and procedures
Desirable
- Evidence of effective time management / Organisational skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
