Medical Education Manager

Job description

Job responsibilities

KEY RESULT AREAS

Service Delivery & Development

1. To directly support the Director of Clinical Education, Clinical Tutors and General Manager (Clinical Education) Quality Manager in the implementation of the UHL Medical Education Strategy. Formally deputising for the General Manager as required.

2. To provide leadership on designated Trust-wide education developments including education and service improvement.

3. Support the HEE External Quality Monitoring process.

4. During the External Quality Visits the post holder will represent the DCE as required by attending interview sessions between trainees, trainers and HEE.

5. Oversee the delivery of induction for junior doctors. Continue to develop and enhance the online delivery format, supporting senior clinical and non clinical colleagues to develop content

6. Represent the Department of Clinical Education on UHL IT development groups, ensuring that educational need is considered in application or software upgrades or initiatives

7. Provide strategic direction for an increasingly technology focused learning environment

8. Critically analyse, improve systems and introduce new procedures and ways of working in order to ensure cost effectiveness.

9. Ensure that the PGECs are utilised as outlined in the Education Contract and that occupancy levels are monitored

10. Plan over the short, medium and long term and adjust plans and resource requirements accordingly. To have overall management responsibility for the three Postgraduate Education Centres (PGEC) and the senior administrators to achieve the Medical Education Strategy objectives

11. To have overall management responsibility for the cross-site Undergraduate Medical Education Manager and team of Undergraduate Co-ordinators

12. Manage the deployment of administrative staff to ensure cost effective delivery and workload allocation across all sites. Ensure that administrative support defined within the Education Contract and EPPA is maintained whilst accommodating UHL service reconfiguration impact on education provision.

Foundation Programme

1. Liaise with HR to deliver the National 4 Day Shadowing programme for FY1 doctors. Coordinate and chair meetings where this programme is planned and evaluated; this will include liaising with other departments within UHL ( Pharmacy, IM&T), the Foundation School team at HEE, UHL Foundation Programme Directors and HR

2. In conjunction with the Foundation Training Programme Director, lead the Foundation Year sign off process

3. Manage UHLs role in the East Midlands Foundation Training Programme expansion. Provide expertise and support to the FTP Expansion Lead and project officer, who are both UHL employees, working in collaboration with HEE. Liaise with medical educationcolleagues across the East Midlands to meet nationally agreed deadlines.

4. Be responsible for the processes that govern Foundation doctors employed by UHL but working within General Practice and Leicester Partnership Trust

Governance

1. Responsible for ensuring appropriate systems are in place to ensure reports for contracts are provided in a timely and professional manner

2. Responsible for ensuring that appropriate systems are in place to update educational information in respect of any local or national policy/guideline changes

Finance

1. To authorise spend against cost centres associated with PGEC and Undergraduate budgets

2. To be responsible for the budget and accounts associated with the Doctors Mess

3. To identify income potential and Cost Improvement Programmes (CIP) savings on a year by year basis.

4. Adhere to UHL Standing Financial Instructions and ensure that all managed staff are aware of and adhering to policies and imposed restrictions.

5. Produce a monthly forecast and recovery plan.

Patient/Customer Service

1. Responsible for ensuring that consistently high standards of customer service are delivered by the PGEC and Undergraduate administrative staff to service users and stakeholders

GENERAL

This job description indicates the main functions and responsibilities of the post. It is not intended to be a complete list. You may be required to undertake other duties from time to time as we may reasonably require.

You will be required to maintain compliance with all statutory and mandatory training requirements.

Person Specification

Training and qualifications

Essential

• Specialist knowledge of Undergraduate and Postgraduate Medical Education
• Masters level qualification or equivalent experience
• Management qualification or equivalent experience

Experience

Essential

• A minimum of 2 years management experience within an Undergraduate and Postgraduate Medical Education environment
• Experience in use of technology to support education including website, social media and audio-visual solutions.
• Experience of managing a team

Desirable

• Experience of involvement in the Foundation Programme

Communication and relationship skills

Essential

• Experience of working with external organisations, as a representative of senior colleagues.
• Excellent communication skills and an ability to communicate with staff at all levels in different formats.

Analytical and judgement skills

Essential

• Budget setting experience
• Knowledge of medical curricula and pathways
• Problem solving skills and ability to respond to sudden unexpected demands

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals of Leicester NHS Trust

Address

Leicester Royal Infirmary

Infirmary Square

Leicester

LE1 5WW

Employer's website

https://www.jobsatleicestershospitals.nhs.uk/ (Opens in a new tab)