Job summary
An exciting opportunity has arisen for a highly motivated and enthusiastic person to join the integrated/ secondary care asthma service in Leicester. The successful applicant will support the LLR asthma virtual ward programme and the integrated/secondary care asthma service at Glenfield Hospital.
The NHS is embracing new models of care, such as virtual wards, to support patients and improve efficiencies within the system. The development of virtual wards presents an opportunity to create new ways of working and enhance health and social care integrated multidisciplinary team working.
We have an exciting opportunity for a part-time (0.8 WTE) enthusiastic, motivated and experienced administrator to join our adult asthma team. This brand new post will primarily be to support the new virtual ward for adult patients with asthma, whilst also supporting respiratoryintegrated/secondary asthma services.
Main duties of the job
The role entails monitoring and tracking patients referred to the LLR asthma virtual ward to include: collecting, maintaining and submitting the data required for the asthma MDT and asthma virtual ward and monitoring the dataset.
The role will also entail facilitating the integrated asthma MDT meetings. It is required that the post holder will provide administration support to the clinic co-ordinator team and will be a pivotal point of contact and support to the general asthma nurses.
The post holder will need to demonstrate excellent organizational and communication skills and the ability to work both independently and within the multi-disciplinary team.
About us
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children's Hospital and run one of the country's leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide 'Caring at its best' and our staff have helped us create a set of values that embody who we are and what we're here to do. They are:
- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.
Job description
Job responsibilities
- To co-ordinate, supervise and maintain robust data collection and validation mechanisms
- To be responsible or the efficient collection and data entry onto the database for the asthma MDT and the key performance indicators of the asthma virtual ward
- To locate all missing data and ensure accuracy when inputting to the database, working with the Asthma nurses and wider MDT team
- To analyse and report data as required, obtaining data from a variety of sources
- To be responsible for the provision of timely and accurate information to other staff To ensure the production of reports and analysis when required
- Where appropriate, to liaise with other departments
- To provide administrative facilitation of team meetings including preparing, organising and circulating agendas, minutes of the previous meetings and recording the outcome of MDT meetings.
- To ensure that colleagues are able to join the meetings via electronic conferencing as required
- To collate all relevant documentation for team meetings, to include patient notes, investigation results and clinic letters
- To take minutes and record attendance at team meetings accurately and to circulate appropriately
- To provide general administrative duties to the multidisciplinary team to include typing letters, photocopying, filing, basic clerical duties and distributing documents quickly and efficiently
- To provide clinic co-ordination support to the general asthma team, maintaining clinics on HISS, managing outcomes and future appointments
- To provide support to the general asthma nursing team with general administrative duties and to be the point of contact and support
Job description
Job responsibilities
- To co-ordinate, supervise and maintain robust data collection and validation mechanisms
- To be responsible or the efficient collection and data entry onto the database for the asthma MDT and the key performance indicators of the asthma virtual ward
- To locate all missing data and ensure accuracy when inputting to the database, working with the Asthma nurses and wider MDT team
- To analyse and report data as required, obtaining data from a variety of sources
- To be responsible for the provision of timely and accurate information to other staff To ensure the production of reports and analysis when required
- Where appropriate, to liaise with other departments
- To provide administrative facilitation of team meetings including preparing, organising and circulating agendas, minutes of the previous meetings and recording the outcome of MDT meetings.
- To ensure that colleagues are able to join the meetings via electronic conferencing as required
- To collate all relevant documentation for team meetings, to include patient notes, investigation results and clinic letters
- To take minutes and record attendance at team meetings accurately and to circulate appropriately
- To provide general administrative duties to the multidisciplinary team to include typing letters, photocopying, filing, basic clerical duties and distributing documents quickly and efficiently
- To provide clinic co-ordination support to the general asthma team, maintaining clinics on HISS, managing outcomes and future appointments
- To provide support to the general asthma nursing team with general administrative duties and to be the point of contact and support
Person Specification
Qualifications
Essential
- Educated to at least 4 GCSEs, Grade C or above including Maths and English or equivalent
Qualifications
Essential
Experience
Essential
- Experience of working with computer software such as Microsoft Word, Excel, Access and email
Experience
Desirable
- Experience of working with patients requiring acute health care
Experience
Essential
- Experience of working with confidential data
- Experience of scheduling / co-ordination of activities and/or resources
- Evidence of knowledge of medical terminology
Desirable
- Experience with NHS software systems
Qualifications
Essential
- A Level/NVQ 3 in Business & Admin or equivalent experience or NVQ II and willingness to undertake NVQ III
Skills
Essential
- Demonstrate good verbal and written communication skills
- Proven ability of working on own initiative
Desirable
- Evidence of ongoing personal development and willingness to further progress
- Supervisory or office management skills
Person Specification
Qualifications
Essential
- Educated to at least 4 GCSEs, Grade C or above including Maths and English or equivalent
Qualifications
Essential
Experience
Essential
- Experience of working with computer software such as Microsoft Word, Excel, Access and email
Experience
Desirable
- Experience of working with patients requiring acute health care
Experience
Essential
- Experience of working with confidential data
- Experience of scheduling / co-ordination of activities and/or resources
- Evidence of knowledge of medical terminology
Desirable
- Experience with NHS software systems
Qualifications
Essential
- A Level/NVQ 3 in Business & Admin or equivalent experience or NVQ II and willingness to undertake NVQ III
Skills
Essential
- Demonstrate good verbal and written communication skills
- Proven ability of working on own initiative
Desirable
- Evidence of ongoing personal development and willingness to further progress
- Supervisory or office management skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
