Job summary
The post holder will be part of the Lincoln Supply Chain Team who will be responsible for implementing and then maintaining materials management systems at theatre, ward and department level, and the receipt storage and onward distribution of stock.
Main duties of the job
Responsible for implementing and then maintaining materials management systems at theatre, ward and department level, and the receipt storage and onward distribution of stock
To undertake, or ensure, all goods received on site are verified on receipt, damage/discrepancies are reported correctly and in a timely manner and that such goods are held/distributed in a safe, secure and appropriate manner.
To distribute goods as requested to theatres, wards and departments in a timely manner ensuring a continuous supply supporting clinical requirements
To maintain all office filing systems, both IT and paper based as required
Responsible for the processing of replenishment requisitions, data captured using handheld scanners or manually input onto current IT System (EDC/EDC Gold) and IMS.
Ensuring the production of timely and accurate paperwork as required, to include the development and maintenance of data capture systems and all office filing systems and bespoke catalogues
To deliver and unpack goods at theatre/ward/department level, verifying receipt of all goods and replenishing stock
Undertaking both formal and informal ward reviews toensure stock levels are appropriate and are agreed with budget holder.
To rotate across wards, departments, theatres as required from time to time to ensure robustness of resources across the Trust providing this valuable service
To promote a work environment of change and continuous improvement across the supply chain and procurement directorate
About us
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.
Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.
This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.
The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).
Job description
Job responsibilities
To provide a fully managed service to Theatres for all stock and non-stock
To provide a full Materials Management service to wards and departments.
To develop, and maintain, relationships with staff in end-user departments to ensure a high level of customer satisfaction with the service provided.
To continually strive for best practice, bring innovation, and more effective ways of working in everything the department undertakes.
To ensure a continuous supply of goods, in line with the Trusts materials management system
Investigating stock discrepancies, problem solving and liaising with Ward managers, conveying information as appropriate.
To maintain the inventory database in Theatres & on wards for all stock held
To process all Theatre invoices in query as required
To ensure all goods receipting is completed accurately and to time for all non-stock items
To be a point of contact for Supplier/NHSSC enquiries
To ensure Company representatives are appropriately met and any commercial discussions/requirements are passed back to the Category Procurement team.
To ensure the safety of stock by utilisation of the FIFO principal
To provide Supervisory cover to the Supply Chain team at times of requirement due to holiday cover and absence
Job description
Job responsibilities
To provide a fully managed service to Theatres for all stock and non-stock
To provide a full Materials Management service to wards and departments.
To develop, and maintain, relationships with staff in end-user departments to ensure a high level of customer satisfaction with the service provided.
To continually strive for best practice, bring innovation, and more effective ways of working in everything the department undertakes.
To ensure a continuous supply of goods, in line with the Trusts materials management system
Investigating stock discrepancies, problem solving and liaising with Ward managers, conveying information as appropriate.
To maintain the inventory database in Theatres & on wards for all stock held
To process all Theatre invoices in query as required
To ensure all goods receipting is completed accurately and to time for all non-stock items
To be a point of contact for Supplier/NHSSC enquiries
To ensure Company representatives are appropriately met and any commercial discussions/requirements are passed back to the Category Procurement team.
To ensure the safety of stock by utilisation of the FIFO principal
To provide Supervisory cover to the Supply Chain team at times of requirement due to holiday cover and absence
Person Specification
Qualifications
Essential
- GCSE/O Level Grade C or above in English & Maths; or equivalent
- Computer literacy to RSA Level 2 or above or equivalent
Desirable
- Able to demonstrate an understanding of moving and handling techniques
Experience
Essential
- Experience in a comparable purchasing/logistics/retail environment
- Experience at operating as part of a team
- Experience at operating autonomously
- Experience of using Information Technology
Desirable
- Experience in a large and complex logistics organisation
- Experience at providing a high level of customer service
Skills
Essential
- Good written and verbal communication skills
- Use of Information Technology
- Computer skills and the ability to work both as part of a team and autonomously
- Interpersonal skills and the ability to work both as part of a team and autonomously
Desirable
- Customer service skills
- Analytical skills
Special Requirements
Essential
- Will be required to undertake moderate physical effort involving the movement of heavy cages and boxes
Desirable
- Ability to complete tasks according to objectives and on time
- Flexible approach
Person Specification
Qualifications
Essential
- GCSE/O Level Grade C or above in English & Maths; or equivalent
- Computer literacy to RSA Level 2 or above or equivalent
Desirable
- Able to demonstrate an understanding of moving and handling techniques
Experience
Essential
- Experience in a comparable purchasing/logistics/retail environment
- Experience at operating as part of a team
- Experience at operating autonomously
- Experience of using Information Technology
Desirable
- Experience in a large and complex logistics organisation
- Experience at providing a high level of customer service
Skills
Essential
- Good written and verbal communication skills
- Use of Information Technology
- Computer skills and the ability to work both as part of a team and autonomously
- Interpersonal skills and the ability to work both as part of a team and autonomously
Desirable
- Customer service skills
- Analytical skills
Special Requirements
Essential
- Will be required to undertake moderate physical effort involving the movement of heavy cages and boxes
Desirable
- Ability to complete tasks according to objectives and on time
- Flexible approach
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
