Job summary
Starting May 2025
Medical Secretary, Trauma and Orthopaedics Business Unit, Lincoln County Hospital
The Department of Trauma and Orthopaedics is looking for an enthusiastic individual to provide cover as a Medical Secretary primarily looking after a Consultant Orthopaedic surgeon, whilst working closely with management, doctors, waiting list team and secretarial assistants.
This is a part time position and can be worked over Monday to Friday with hours ranging from 8am-6pm to be considered.
Main duties of the job
The Medical Secretaries play a pivotal role to ensure an accurate and comprehensive service by maintaining their Consultant's diary, clinic typing, managing patients through their clinical pathways, updating the Patient Administration System (PAS)/Medway system for which you would receive training. You will be willing to support other specialties within the Business Units when shortfalls in capacity arise and depending on the Business Unit priorities.
We are looking for candidates who flourish in an office environment and thrive from problem solving and supporting the Orthopaedic Clinicians. A genuine interest in providing excellent patient care is a must. Experience of working in an office environment would be advantageous and we would welcome any candidates who are looking to get their start within the NHS.
Patient administration underpins the patient journey, supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The Medical Secretary is a vital part of effective patient administration.
About us
Pilgrim Hospital is situated beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.
Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.
This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.
The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).
Job description
Job responsibilities
What should you do next?
Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Job description
Job responsibilities
What should you do next?
Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Person Specification
Qualifications
Essential
- Typing, Audio and Word/Text
- Processing skills to RSA III or equivalent knowledge acquired through further experience
- GCSE English Language Grade C or equivalent
Desirable
- Medical secretary qualifications
- Shorthand minimum 90 wpm
- 4 GCSE Grade C or equivalent NVQ III or equivalent
- AMSPAR - Medical Terminology Certificate Stage 1 - Management Development or equivalent
- D32/33 Assessor Award or equivalent
Skills
Essential
- Ability to complete tasks accurately and efficiently
- Ability to work on own initiative and prioritise workload to achieve deadlines
- Good written and verbal communication skills
- Ability to communicate and work in a team
- Competent Microsoft Word User
- Awareness and Knowledge of the dignity in care agenda.
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Desirable
- Validation of 18 week RTT pathway
Previous Experience
Essential
- Recent Medical Secretarial experience
- Knowledge of medical terminology
- Knowledge of PAS
- Knowledge of 18 week RTT pathway
Specific Requirements
Essential
- Conscientious in standard of work produced
- Ability to work under pressure
- Clear understanding of the importance of confidentiality
Desirable
- Adaptable to change
- Readiness to try new things
Person Specification
Qualifications
Essential
- Typing, Audio and Word/Text
- Processing skills to RSA III or equivalent knowledge acquired through further experience
- GCSE English Language Grade C or equivalent
Desirable
- Medical secretary qualifications
- Shorthand minimum 90 wpm
- 4 GCSE Grade C or equivalent NVQ III or equivalent
- AMSPAR - Medical Terminology Certificate Stage 1 - Management Development or equivalent
- D32/33 Assessor Award or equivalent
Skills
Essential
- Ability to complete tasks accurately and efficiently
- Ability to work on own initiative and prioritise workload to achieve deadlines
- Good written and verbal communication skills
- Ability to communicate and work in a team
- Competent Microsoft Word User
- Awareness and Knowledge of the dignity in care agenda.
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Desirable
- Validation of 18 week RTT pathway
Previous Experience
Essential
- Recent Medical Secretarial experience
- Knowledge of medical terminology
- Knowledge of PAS
- Knowledge of 18 week RTT pathway
Specific Requirements
Essential
- Conscientious in standard of work produced
- Ability to work under pressure
- Clear understanding of the importance of confidentiality
Desirable
- Adaptable to change
- Readiness to try new things
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
