Job summary
We are looking to appoint a part time administration assistant within the Breast Service who can undertake general administration. To provide assistance to the team book mammograms and procedures for screening and symptomatic patients. Imaging reception duties to be included. Good organisational skills will be necessary to work as part of an existing team and there will be daily liaison with colleagues (Trust wide), patients, general public and other NHS and public organisations. The main administration office is based at the County Hospital, Lincoln and provides administration service to the Breast Screening Service and Symptomatic Service.
Main duties of the job
To be accountable for the effective day to day management of the administration, clerical and secretarial procedures within the Lincolnshire Breast Screening Service to ensure the effective call/recall process is in operation
Accurate & timely breast screening data entry onto the National Breast Screening Computer System (NBSS).
To adhere to local polices/procedures and adhere to the NHSBSP Quality Assurance Standards and ensure local and NHSBSP targets are met.
To provide support to the symptomatic services by booking mammograms and procedures
To provide effective support to the Breast Services Operational/Support Managers and admin team
About us
About the Department...
Breast Screening - The Lincolnshire Breast Screening Service serves a population of approximately 110,000 women aged between 47 and 73 years. The service has 3 static units (Boston Hospital, Lincoln Hospital and Grantham Hospital) plus 3 mobile units where mammograms are taken.
Symptomatic Service - The Diagnostic Breast Imaging Service is provided from Lincoln County Hospital, Pilgrim Hospital Boston.
Job description
Job responsibilities
What should you do next?
Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. your NHS needs you!!!
Job description
Job responsibilities
What should you do next?
Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. your NHS needs you!!!
Person Specification
Qualifications
Essential
- oGCSE English Language Grade C (or equivalent)
- oGCSE Maths Grade C (or equivalent)
- oRSA II typing/word processing
Desirable
- oNVQ II or above in Business Administration
- oECDL
Experience
Essential
- oAt least 12 months previous office experience
- oAbility to prioritise work and work on own initiative and as part of a team
- oUse of Careflow & CRIS
- oIT literate with sound knowledge of: Word, spreadsheets, databases, internet, email
- oAbility to maintain confidentiality
- oDiary management
Desirable
- oExperience of working in a busy hospital environment
- oMaintenance of database records
- oWorking knowledge of the NHS Breast Screening Programme
- oSecretarial experience
Knowledge, skills, aptitudes
Essential
- oGood communication skills at all levels
- oAbility to empathise with individuals personal circumstances
- oAbility to work within tight deadlines with speed and accuracy within a busy environment
- oAbility to deal with complaints
- oAbility to coach new staff
- oAbility to understand and follow procedures and policies
- oGood organisational skills
- oAbility to evidence/demonstrate key values and behaviours in line with the Trust framework
Specific Requirements
Essential
- oWillingness to be flexible and adaptable
- oWillingness to undertake training
- oAbility to be a team member
- oAbility to use initiative and deal with confidential issues
- oMethodical and systematic way of working to ensure attention to detail
- oAbility to deal with members of the public
Person Specification
Qualifications
Essential
- oGCSE English Language Grade C (or equivalent)
- oGCSE Maths Grade C (or equivalent)
- oRSA II typing/word processing
Desirable
- oNVQ II or above in Business Administration
- oECDL
Experience
Essential
- oAt least 12 months previous office experience
- oAbility to prioritise work and work on own initiative and as part of a team
- oUse of Careflow & CRIS
- oIT literate with sound knowledge of: Word, spreadsheets, databases, internet, email
- oAbility to maintain confidentiality
- oDiary management
Desirable
- oExperience of working in a busy hospital environment
- oMaintenance of database records
- oWorking knowledge of the NHS Breast Screening Programme
- oSecretarial experience
Knowledge, skills, aptitudes
Essential
- oGood communication skills at all levels
- oAbility to empathise with individuals personal circumstances
- oAbility to work within tight deadlines with speed and accuracy within a busy environment
- oAbility to deal with complaints
- oAbility to coach new staff
- oAbility to understand and follow procedures and policies
- oGood organisational skills
- oAbility to evidence/demonstrate key values and behaviours in line with the Trust framework
Specific Requirements
Essential
- oWillingness to be flexible and adaptable
- oWillingness to undertake training
- oAbility to be a team member
- oAbility to use initiative and deal with confidential issues
- oMethodical and systematic way of working to ensure attention to detail
- oAbility to deal with members of the public
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
