Job summary
We are looking for a Medical secretary who will be responsible for supporting the clinical team in delivering high quality patient care and ensuring a comprehensive secretarial and administrative service is provided to the medical staff and their teams. The post holder will report to the Specialty Coordinator and ensure the CQUIN typing target and validation is completed accurately and in a timely manner.
Please note this vacancy is not due to start until April 2025.
Main duties of the job
Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The Medical Secretary isthe hub of effective patient administration in the Business Unit.
The Medical Secretary:- Ensures a comprehensive secretarial and administrative service is provided to the medical staff and their supporting team- Provides cover for colleagues in their absence to maintain service levels- Co-ordinates the elective access process with the Elective Access Clerk and ensures that all available capacity is used- Works with the Support Manager regularly to ensure the whole of the patient pathway runs smoothly with minimal delays ensuring the Trust achieves locally and nationally agreed standards- Actively manages patient waiting lists and ensures patient pathways are updated to minimise validation backlogs and data quality issues- Regularly validates to ensure data quality
About us
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust Pilgrim Hospital is situated beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.
This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.
The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).
Job description
Job responsibilities
What should you do next?
Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution.
Job description
Job responsibilities
What should you do next?
Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution.
Person Specification
Qualifications
Essential
- Typing, Audio and Word/Text Processing skills to RSA II or equivalent
- GCSE English Language Grade C or equivalent
Desirable
- 4 GCSE C or equivalent.
- NVQ 2 or equivalent Business administration
- Audio skills to RSA II standard or equivalent
Previous Experience
Essential
- Knowledge of medical terminology
- Previous experience in office environment
Desirable
- NHS experience
- Previous secretary experience
Knowledge, Skills & Aptitudes
Essential
- Ability to complete tasks accurately and efficiently
- Ability to work on own initiative and prioritise workload to achieve deadlines
- Good written and verbal communication skills
- Ability and confidence to communicate at all levels
- Competent Microsoft Word User
Desirable
- Validation of 18 week RTT pathway
Specific Requirements
Essential
- Conscientious in standard of work produced
- Ability to work to tight deadlines and as part of a team
- Clear understanding of the importance of confidentiality
Desirable
- Adaptable to change
- Readiness to try new things
- Ability to recognise when to seek appropriate assistance from colleagues
Person Specification
Qualifications
Essential
- Typing, Audio and Word/Text Processing skills to RSA II or equivalent
- GCSE English Language Grade C or equivalent
Desirable
- 4 GCSE C or equivalent.
- NVQ 2 or equivalent Business administration
- Audio skills to RSA II standard or equivalent
Previous Experience
Essential
- Knowledge of medical terminology
- Previous experience in office environment
Desirable
- NHS experience
- Previous secretary experience
Knowledge, Skills & Aptitudes
Essential
- Ability to complete tasks accurately and efficiently
- Ability to work on own initiative and prioritise workload to achieve deadlines
- Good written and verbal communication skills
- Ability and confidence to communicate at all levels
- Competent Microsoft Word User
Desirable
- Validation of 18 week RTT pathway
Specific Requirements
Essential
- Conscientious in standard of work produced
- Ability to work to tight deadlines and as part of a team
- Clear understanding of the importance of confidentiality
Desirable
- Adaptable to change
- Readiness to try new things
- Ability to recognise when to seek appropriate assistance from colleagues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
