Job summary
This is a newly created, exciting new post to provide essential administration support to the Diagnostics Lead and Service Leads within the Diagnostics Clinical Business Unit. The post holder will play a pivotal role in producing reports and presentations in readiness for team, service, governance and cabinet meetings. Keeping up to date with new technology and reporting systems to ensure seamless data collection. Managing and coordinating diaries and arranging meetings.
Main duties of the job
To provide comprehensive, effective, and efficient and confidential administrative and personal secretarial support to the Diagnostic clinical lead. This comprehensive support will include administrative and personal secretarial duties, including management of incoming and electronic mail, where appropriate drafting and responding to such communications on behalf of the Clinical Lead Diagnostics whilst acting on one's own initiative and without supervision within agreed parameters.
To facilitate and attend Diagnostics meetings/other business meetings of the over-arching Clinical Support Services Division and record and prepare minutes of those meetings. To ensure that attendees and, in particular, Clinical Lead Diagnostics is reminded of actions arising from those meetings together with any agreed timescales.
About us
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.
Our Board have recently agreed a new vision statement - "Outstanding Care Personally Delivered" - stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from 'Requires Improvement' to 'Good'. Our rating for caring remained as 'Good'.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
Job description
Job responsibilities
What should you do next?
Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Job description
Job responsibilities
What should you do next?
Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Person Specification
Qualifications
Essential
- GCSE English grade C or above (or equivalent qualification)
- RSA III work processing or equivalent
- Ability to use a variety of Microsoft software packages including word, excel, powerpoint
- Recognised advanced Personal Secretarial qualification or ability to demonstrate knowledge and skills
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
Desirable
- 5 GCSEs grade C or above (or equivalent qualifications)
- ECDL or equivalent
- Experience of using a PAS
- Ability to write shorthand to a minimum speed of 80 wpm
Previous Experience
Essential
- Experience of working at PA level for a Senior Manager
- Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes
Desirable
Knowledge, skills & aptitudes
Essential
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
- Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard
- Ability to prioritise work effectively in order to meet deadlines
- Ability to work on own initiative
- Good communication skills (both written and verbal)
- Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans
Desirable
- Computer literate to ECDL standards
- Competent typist
Specific Requirements
Essential
- Flexible, co-operative and adaptable approach to work
- Ability to maintain confidentiality
- Professional interpersonal skills
- Ability to work within a team environment
Person Specification
Qualifications
Essential
- GCSE English grade C or above (or equivalent qualification)
- RSA III work processing or equivalent
- Ability to use a variety of Microsoft software packages including word, excel, powerpoint
- Recognised advanced Personal Secretarial qualification or ability to demonstrate knowledge and skills
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
Desirable
- 5 GCSEs grade C or above (or equivalent qualifications)
- ECDL or equivalent
- Experience of using a PAS
- Ability to write shorthand to a minimum speed of 80 wpm
Previous Experience
Essential
- Experience of working at PA level for a Senior Manager
- Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes
Desirable
Knowledge, skills & aptitudes
Essential
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
- Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard
- Ability to prioritise work effectively in order to meet deadlines
- Ability to work on own initiative
- Good communication skills (both written and verbal)
- Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans
Desirable
- Computer literate to ECDL standards
- Competent typist
Specific Requirements
Essential
- Flexible, co-operative and adaptable approach to work
- Ability to maintain confidentiality
- Professional interpersonal skills
- Ability to work within a team environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
