Job summary
Start date for this role will be after 1st April 2024.
The Therapies and Rehabilitation Medicine Business Unit are recruiting a Personal Assistant / Administrator to the Professional Leads and CBU Lead.
We welcome applications from all sectors, healthcare knowledge is not essential, we choose our people very carefully and will consider all applicants against our Trust Values and Behaviours framework.
We are seeking a personal assistant / administrator who can manage diaries and arrange meetings and a broad breadth of business administration and will be an active member of the team often being the first point of contact for our colleagues and System partners.
Main duties of the job
The successful candidate will be very enthusiastic, have a passion and desire to be the best. If we are the best then our patients also get the best care, we do not compromise. You will be a good communicator and able to deal with changing priorities and tasks . You will often be expected to act discreetly, using your own judgement and initiative when dealing with information that is private, confidential or sensitive in nature. You will be someone who can learn systems quickly and be efficient in their use. Full training on systems will be provided.
This exciting role covers a variety of duties, a sample of which might be;
- To provide a comprehensive efficient, effective and confidential clerical, administrative and secretarial support to the Therapies and Rehabilitation Medicine Clinical Business Unit Leads.
- To provide business administration support to the service in its approach to the achievement of its objectives to ensure the efficient and effective functioning of the Directorate.
- Develop effective working relationships within the Trust and with colleagues in other Trusts, Lincolnshire System Partners, Integrated Care Board, and the wider health community, to ensure clear and consistent communication.
- To highlight and monitor changing priorities throughout the day and keep the team updated, taking action where appropriate on own initiative within agreed parameters or on instruction, in order to ensure the efficient and effective functioning of the Directorate.
About us
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.
Our Board have recently agreed a new vision statement - "Outstanding Care Personally Delivered" - stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from 'Requires Improvement' to 'Good'. Our rating for caring remained as 'Good'.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
Job description
Job responsibilities
What should you do next?
Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Job description
Job responsibilities
What should you do next?
Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Person Specification
Previous Experience
Essential
- Experience of working at PA level for a Senior Manager
- Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes.
Desirable
Qualifications
Essential
- GCSE English Grade C or above (or equivalent qualification)
- Good command of the English language, both written and verbal
- Ability to use a variety of Microsoft software packages, including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL or equivalent standard
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
- RSA III word processing qualification or equivalent
- Recognised advanced Personal Secretarial qualification or ability to demonstrate knowledge and skills
Desirable
- 5 GCSE's Grade C or above (or equivalent qualifications)
- ECDL or equivalent
- Ability to write shorthand to a minimum speed of 80 wpm
- Experience of using PAS
Knowledge, Skills & Aptitudes
Essential
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
- Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard
- Ability to prioritise work effectively in order to meet deadlines
- Ability to work on own initiative
- Good communication skills (both written and verbal)
- Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans
Desirable
- Computer literate to ECDL standards
- Competent typist
Specific Requirements
Essential
- Articulate
- Flexible, co-operative and adaptable approach to work
- Ability to maintain confidentiality
- Ability to work within a team environment
- Professional interpersonal skills
Person Specification
Previous Experience
Essential
- Experience of working at PA level for a Senior Manager
- Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes.
Desirable
Qualifications
Essential
- GCSE English Grade C or above (or equivalent qualification)
- Good command of the English language, both written and verbal
- Ability to use a variety of Microsoft software packages, including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL or equivalent standard
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
- RSA III word processing qualification or equivalent
- Recognised advanced Personal Secretarial qualification or ability to demonstrate knowledge and skills
Desirable
- 5 GCSE's Grade C or above (or equivalent qualifications)
- ECDL or equivalent
- Ability to write shorthand to a minimum speed of 80 wpm
- Experience of using PAS
Knowledge, Skills & Aptitudes
Essential
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
- Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard
- Ability to prioritise work effectively in order to meet deadlines
- Ability to work on own initiative
- Good communication skills (both written and verbal)
- Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans
Desirable
- Computer literate to ECDL standards
- Competent typist
Specific Requirements
Essential
- Articulate
- Flexible, co-operative and adaptable approach to work
- Ability to maintain confidentiality
- Ability to work within a team environment
- Professional interpersonal skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
