Job summary
The Medical Education Department is responsible for the provision and quality control of undergraduate and postgraduate medical education to meet national requirements for training, with the wider purpose of improving standards of patient care.
We are looking to appoint an experienced and motivated administrator to work within the Postgraduate Medical Education Team. The post holder will support the senior leadership team, tutors, specialist leads, and administration team in the delivery of postgraduate medical education across Sussex, with specific responsibility for the Brighton & Hove area.
This role is suitable for hybrid working once a satisfactory induction and training period has been completed. Office-based days will mainly be worked at Sussex Education Centre in Hove, but as the team covers all of Sussex, cross-site travel will be a requirement for attending meetings and supporting events. Office-based days must include a Wednesday, but some flexibility will be required around induction periods to meet the needs of the service.
Main duties of the job
We are looking for someone with proven administrative experience, excellent organisational skills, a collaborative, can-do approach, and the ability to work with different IT systems and applications, including online meeting platforms. The post holder must be able to work with a diverse range of colleagues, utilising good interpersonal and communication skills.
About us
A full induction to medical education and the Trust will be provided and support will be readily available from managers and the wider team. Following appropriate training and guidance, it is anticipated that the post holder will be able to assume responsibility for their workload with minimal supervision.
Job description
Job responsibilities
A consistent and regular on-site presence is required to support team working and business needs, such as the facilitation of induction and teaching programmes, and to maintain a welcoming and supportive environment for doctors who may require assistance from the team.
Please refer to the Job Description for a detailed overview of the post.
Job description
Job responsibilities
A consistent and regular on-site presence is required to support team working and business needs, such as the facilitation of induction and teaching programmes, and to maintain a welcoming and supportive environment for doctors who may require assistance from the team.
Please refer to the Job Description for a detailed overview of the post.
Person Specification
Qualifications
Essential
- NVQ in administration Level 3 or evidence of equivalent practical experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/experience
Essential
- Good knowledge of Microsoft Word, Outlook, Excel, PowerPoint and MS Teams
- Proven experience of minute taking.
- Significant experience of a range of secretarial procedures
Desirable
- Knowledge and understanding of key issues within the NHS affecting doctors in training
- An in-depth knowledge of Postgraduate Medical Education administration processes and the Resident Doctor training pathway
- Experience as an administrator in the public sector
Person Specification
Qualifications
Essential
- NVQ in administration Level 3 or evidence of equivalent practical experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/experience
Essential
- Good knowledge of Microsoft Word, Outlook, Excel, PowerPoint and MS Teams
- Proven experience of minute taking.
- Significant experience of a range of secretarial procedures
Desirable
- Knowledge and understanding of key issues within the NHS affecting doctors in training
- An in-depth knowledge of Postgraduate Medical Education administration processes and the Resident Doctor training pathway
- Experience as an administrator in the public sector
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
