Job summary
Sussex Mindfulness Centre (SMC) part of Sussex Partnership NHS Foundation Trust, was founded in 2011 and is now one of the leading mindfulness centres in the UK. Sussex Partnership in collaboration with the Association for Cognitive-Analytic Therapy has been running trainings in Cognitive-Analytic Therapy (CAT) since 2009.
This post holder will provide a high quality administrative service to the SMC and the CAT training team. They will work closely with the Co-Lead for SMC who is the Programmes Director for CAT training in the South-East.
In particular, they will be expected to work on the national mindfulness training in NHS Talking Therapies services and on the two CAT trainings.Therefore, this postholder will need to have experience of administering training programmes and of liaising with national stakeholders in a training context.
The postholder will also need to support SMC's work in the delivery of mindfulness courses, particularly to refugees. Therefore, experience of working with refugees and understanding of issues faced by refugees is needed,
Everyone in the core SMC team has their own personal interest in mindfulness and practices it themselves. Experience of mindfulness practice is therefore essential.
This full-time post is currently home working with occasional face to face meetings mostly in Brighton. For informal enquiries please contact Kate Webb,kate.webb14@nhs.net.
Main duties of the job
The Sussex Mindfulness Centre (SMC) Administrator will provide an effective and efficient administrative service to SMC, focusing on the administration of the MBCT in NHS Talking Therapies (MBCT in NHS TT) training programme and the Cognitive Analytic Therapy (CAT) training programme.
The post holder will also support the Administration Manager and other members of the team with other SMC administrative procedures, and must be able to communicate with internal and external stakeholders at all levels.
To consistently deliver a client focused service, which promotes good customer service and effective working relationships.
About us
Sussex Partnership provides mental health and learning disability care for children, young people and adults across Sussex and Hampshire.
You'll be joining an organisation which is committed to improving patient care. We try to do this by listening to and learning from feedback, carrying our healthcare research and putting it into practice, developing new ways of providing services in partnership with others, and helping staff develop through access to education and training.
With services covering Sussex, Hampshire and Kent, there's plenty of choice about where to work and live if you join us. We've got the sea right on our doorstep, as well as the vibrant city of Brighton and Hove, areas of natural outstanding beauty and many historic towns.Excellent transport links make it easy to commute to work from London to many of our services and sites. Or you may be someone who has been doing the commute in the other direction and is now looking to work closer to home.
Job description
Job responsibilities
1.1 To provide a professional administrative support service, using appropriate IT software packages, including Sharepoint, OneDrive, Word, Excel and Outlook, ProRoster, Oracle, and Jot Form, working to strict timescales and to a high standard of accuracy, following the correct Trust presentation standards.
1.2 To liaise with the Sussex Mindfulness Centre team, the wider national MBCT in NHS Talking Therapies team, CAT team, and (where appropriate) Psychological Professions directorate and Service Managers across the Trust via email, telephone and face to face, and to respond to enquires in a helpful and appropriate manner.
1.3 To monitor and screen e-mails to shared inboxes, responding to routine enquiries and when necessary flagging urgent issues for the team.
1.4 To support the Administration Manager with saving of documentation in specified locations, ensuring that all documentation is secure, up to date, accurate and retrievable.
1.5 To create and maintain complex spreadsheets, ensuring that they are kept up to date and accessible to all members of team.
1.6 To liaise with the Administration Manager and the communications team around yearly updates for internal and external websites.
1.7 Under the guidance of the Administration Manager to assist with organising training and events for SMC and external staff including liaising with training facilitators and attendees, to include the MBCT in NHS Talking Therapies training programme, CAT programme and other SMC training programmes. To be responsible for the booking of venues, equipment and hospitality requests, using the Trusts forms.
1.8 To provide timely written and verbal updates to the SMC team.
1.9 To be proactive in organising and prioritising workload, managing own time effectively, highlighting problems as they arise and proposing possible solution within available resources.
Job description
Job responsibilities
1.1 To provide a professional administrative support service, using appropriate IT software packages, including Sharepoint, OneDrive, Word, Excel and Outlook, ProRoster, Oracle, and Jot Form, working to strict timescales and to a high standard of accuracy, following the correct Trust presentation standards.
1.2 To liaise with the Sussex Mindfulness Centre team, the wider national MBCT in NHS Talking Therapies team, CAT team, and (where appropriate) Psychological Professions directorate and Service Managers across the Trust via email, telephone and face to face, and to respond to enquires in a helpful and appropriate manner.
1.3 To monitor and screen e-mails to shared inboxes, responding to routine enquiries and when necessary flagging urgent issues for the team.
1.4 To support the Administration Manager with saving of documentation in specified locations, ensuring that all documentation is secure, up to date, accurate and retrievable.
1.5 To create and maintain complex spreadsheets, ensuring that they are kept up to date and accessible to all members of team.
1.6 To liaise with the Administration Manager and the communications team around yearly updates for internal and external websites.
1.7 Under the guidance of the Administration Manager to assist with organising training and events for SMC and external staff including liaising with training facilitators and attendees, to include the MBCT in NHS Talking Therapies training programme, CAT programme and other SMC training programmes. To be responsible for the booking of venues, equipment and hospitality requests, using the Trusts forms.
1.8 To provide timely written and verbal updates to the SMC team.
1.9 To be proactive in organising and prioritising workload, managing own time effectively, highlighting problems as they arise and proposing possible solution within available resources.
Person Specification
essential
Essential
- Experience of administering training programmes
- Experience of liaising with national stakeholders in a training context
- Experience of maintaining spreadsheets, databases, and other office systems
- Experience of working with refugees and understanding of issues faced by refugees
- Effective organisational and planning skills
Person Specification
essential
Essential
- Experience of administering training programmes
- Experience of liaising with national stakeholders in a training context
- Experience of maintaining spreadsheets, databases, and other office systems
- Experience of working with refugees and understanding of issues faced by refugees
- Effective organisational and planning skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
