Job summary
We are looking for an enthusiastic, flexible and self-motivated individual to join our busy Assessment & Treatment Service, AAW
The post holder will provide administrative support to the clinical team, including the team lead, as well as supervision and leadership of the administration team across Adur, Arun and Worthing - therefore regular travel between sites will be a requirement.
The work is varied and challenging, providing secretarial and administrative support to a broad multi-disciplinary team, dealing with queries from clients, doctors, other agencies and members of the public
Main duties of the job
Supervisory responsibility of junior staff
Overview of staff rosters
Support with recruitment and induction
Monitoring of service key performance indicators
Ordering supplies
Taking minutes at Multi-disciplinary meetings and distributing these appropriately
Supporting the Admin Team Lead
About us
As part of our commitment to quality and professionalism we ensure that all our new staff undertakes a thorough induction programme with us when they commence their new roles.
What you can expect:
- As a mental health trust, we place a huge focus on the wellbeing of our staff and ensure our reward packages reflect the important work you do.
- You can expect to receive:
- Access to numerous wellbeing and support programmes
- Excellent supervision programmes, with ongoing opportunities for training and development
- Access to a host of discount schemes (inc. gyms, shopping, restaurants and cars)
- Superb NHS Pension
- Generous holiday entitlement (starts at 27 days + 8 bank holidays)
- And much more!...
Informal discussions are most welcome.
Job description
Job responsibilities
You will be required to work to a very high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the clinical team.
The role will involve:
- Coordination of staff rosters
- Minute taking for key meetings as well as ad-hoc meetings as needed
- Diary management for medics and the clinical team
- Supporting the Admin Team Leader with a variety of tasks as needed
- Maintaining data and data reporting
- Supervision of junior staff
- Ordering clinical and stationary equipment using our Oracle ordering system
Please see the Job Description for further details of the role.
Job description
Job responsibilities
You will be required to work to a very high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the clinical team.
The role will involve:
- Coordination of staff rosters
- Minute taking for key meetings as well as ad-hoc meetings as needed
- Diary management for medics and the clinical team
- Supporting the Admin Team Leader with a variety of tasks as needed
- Maintaining data and data reporting
- Supervision of junior staff
- Ordering clinical and stationary equipment using our Oracle ordering system
Please see the Job Description for further details of the role.
Person Specification
Qualifications
Essential
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
Desirable
- European Computer Driving Licence Certificate
Person Specification
Qualifications
Essential
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
Desirable
- European Computer Driving Licence Certificate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
