Job summary
To ensure the maximum effectiveness of the Directorate by planning and managing the diaries and providing proficient secretarial, office management, personal assistant and support services. Responsible for the provision of efficient, effective and professional administrative service to support the Trust. Undertaking a wide range of administrative tasks as directed, maintaining excellent customer service and standards or work, in order to uphold and enhance the reputation of the Administration Services team.
Main duties of the job
The Business Administrator will be responsible for the provision of efficient, effective and professional administrative service to support a Director or group of Directors.The post holder will be responsible for?The day-to-day organisation of the Directorate office?Knowing the overall priorities of the Executive /Director, interpreting these priorities byExecutive Assistant to ExecutiveDirector of Corporate ServicesPage 2 of 8planning and managing the diary and facilitating delivery?Scheduling and following up commitments made by the Executive/ Director
About us
We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.
Job description
Job responsibilities
The day-to-day organisation of the Directorate officeKnowing the overall priorities of the Executive /Director, interpreting these priorities byExecutive Assistant to ExecutiveDirector of Corporate ServicesPage 2 of 8planning and managing the diary and facilitating deliveryScheduling and following up commitments made by the Executive/ DirectorEstablish and use effective administrative working protocols and practices within the directorate group, whilst continually reviewing/improving the systems.Assist the Executive/Director in developing, implementing and maintaining specific policies, protocols and related systemsRepresenting and making decisions on behalf of the directorate at the appropriate level as delegated by the Executive/DirectorHaving delegated budgetary responsibility for expenditureBuilding management health & safety (including organising fire wardens/training, first aiders etc) and ensuring safe working environment (including reporting maintenance work, overseeing cleaning).Proactively engaging in Trust-wide policy developmentTake on some of the Administration Coordinator/Manager responsibilities and work closely with management, deputising and making decisions in their absence where appropriateThe Executive Assistant/PA will work on their own initiative, with significant discretion to develop systems and will work within broad guidance from the Executive/Director
Job description
Job responsibilities
The day-to-day organisation of the Directorate officeKnowing the overall priorities of the Executive /Director, interpreting these priorities byExecutive Assistant to ExecutiveDirector of Corporate ServicesPage 2 of 8planning and managing the diary and facilitating deliveryScheduling and following up commitments made by the Executive/ DirectorEstablish and use effective administrative working protocols and practices within the directorate group, whilst continually reviewing/improving the systems.Assist the Executive/Director in developing, implementing and maintaining specific policies, protocols and related systemsRepresenting and making decisions on behalf of the directorate at the appropriate level as delegated by the Executive/DirectorHaving delegated budgetary responsibility for expenditureBuilding management health & safety (including organising fire wardens/training, first aiders etc) and ensuring safe working environment (including reporting maintenance work, overseeing cleaning).Proactively engaging in Trust-wide policy developmentTake on some of the Administration Coordinator/Manager responsibilities and work closely with management, deputising and making decisions in their absence where appropriateThe Executive Assistant/PA will work on their own initiative, with significant discretion to develop systems and will work within broad guidance from the Executive/Director
Person Specification
Qualifications
Essential
- Relevant degree level qualification or equivalent management/senior administration experience or diploma level plus equivalent experience
- Evidence of continuous personal and professional development
Knowledge/Experience
Essential
- Knowledge of current NHS performance agenda
- Knowledge of business case procedures
- Experience and evidence of analysing, interpreting and presenting information
- Experience of managing or maintaining data management systems
Person Specification
Qualifications
Essential
- Relevant degree level qualification or equivalent management/senior administration experience or diploma level plus equivalent experience
- Evidence of continuous personal and professional development
Knowledge/Experience
Essential
- Knowledge of current NHS performance agenda
- Knowledge of business case procedures
- Experience and evidence of analysing, interpreting and presenting information
- Experience of managing or maintaining data management systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
