Team Secretary

Job description

Job responsibilities

Making and arranging appointments, typing letters, arranging medical testing (DEXA/blood tests), responding to enquiries via phone and email. Composing own correspondence where required. Collating paperwork and uploading/scanning to Carenotes. Minuting meetings where required. Updating excel spreadsheets. Monitoring of three Outlook Inboxes. Calendar bookings.

Applicants will be expected to travel between the site in Hove and spoke in Horsham and occasionally Hailsham.

Person Specification

Qualifications

Essential

• NVQ 3 or equivalent
• RSA 3 or equivalent experience and evidence of further practical experience or equivalent
• Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

• Proven experience of a range of secretarial procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sussex Partnership NHS Foundation Trust

Address

Aldrington House

35 New Church Road

Hove

BN3 4AG

Employer's website

https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)