Job summary
Team Secretary - Band 3 - NHS Sussex Partnership Trust - Learning Disability Community Team - 37.5 hours/ week (9 AM - 5 PM Monday - Friday)
An opportunity has arisen for an adaptable individual to join our service as a Team Secretary within the Community Learning Disability Team based in Hastings.
As a successful candidate you will have to provide efficient and pro-active secretarial/admin support to the clinical team.
Main duties of the job
You will need to have excellent communication and interpersonal skills, be able to prioritise and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.The post holder is responsible for carrying out general administrative duties; work within set routines and processes, policies and procedures to provide a comprehensive high quality service to the service, and able to deal efficiently and courteously with patients and staff enquiries. Relevant experience working within an administration team is essential.
Essential skills required for the post include - the ability to prioritise tasks, effective time management skills; excellent IT and secretarial skills; good communication, interpersonal and organizational skills.
About us
Sussex Partnership Trust has an extensive training and development program and you will be supported to use this to develop your potential.
Job description
Job responsibilities
Job Summary: The team secretary is a vital role within our team, responsible for providing comprehensive administrative support to ensure the efficient operation of our service. The post holder will work within established routines and processes, policies, and procedures to deliver high-quality service to the unit, handling patient and staff inquiries efficiently and courteously.
Key Responsibilities:
- General Administrative Duties:Perform a variety of administrative tasks, including managing schedules, preparing reports, and maintaining accurate records.
- Communication:Exhibit excellent communication and interpersonal skills to interact effectively with patients, staff, and external stakeholders.
- Prioritisation and Adaptability: Prioritise tasks and adapt to constant demands on the workload, ensuring timely completion of duties.
- Team Collaboration:Demonstrate the ability to work collaboratively as a team member, supporting colleagues and contributing to a positive work environment.
- Patient and Staff Enquiries:Address patient and staff inquiries efficiently and courteously, providing accurate information and assistance.
- Compliance:Ensure all administrative processes comply with healthcare regulations and standards.
Qualifications and Experience:
- Relevant experience working within an administration team is essential.
- Strong organisational skills and attention to detail.
- Proficiency in using office software and tools.
- Ability to manage multiple tasks and meet deadlines.
- Excellent problem-solving skills and the ability to work independently.
Personal Attributes:
- Professional and approachable.
- High level of integrity and confidentiality.
- Strong commitment to providing high-quality service.
Job description
Job responsibilities
Job Summary: The team secretary is a vital role within our team, responsible for providing comprehensive administrative support to ensure the efficient operation of our service. The post holder will work within established routines and processes, policies, and procedures to deliver high-quality service to the unit, handling patient and staff inquiries efficiently and courteously.
Key Responsibilities:
- General Administrative Duties:Perform a variety of administrative tasks, including managing schedules, preparing reports, and maintaining accurate records.
- Communication:Exhibit excellent communication and interpersonal skills to interact effectively with patients, staff, and external stakeholders.
- Prioritisation and Adaptability: Prioritise tasks and adapt to constant demands on the workload, ensuring timely completion of duties.
- Team Collaboration:Demonstrate the ability to work collaboratively as a team member, supporting colleagues and contributing to a positive work environment.
- Patient and Staff Enquiries:Address patient and staff inquiries efficiently and courteously, providing accurate information and assistance.
- Compliance:Ensure all administrative processes comply with healthcare regulations and standards.
Qualifications and Experience:
- Relevant experience working within an administration team is essential.
- Strong organisational skills and attention to detail.
- Proficiency in using office software and tools.
- Ability to manage multiple tasks and meet deadlines.
- Excellent problem-solving skills and the ability to work independently.
Personal Attributes:
- Professional and approachable.
- High level of integrity and confidentiality.
- Strong commitment to providing high-quality service.
Person Specification
Qualifications
Essential
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Desirable
Knowledge/Experience
Essential
- Proven experience of a range of secretarial procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of working as part of a team
Person Specification
Qualifications
Essential
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Desirable
Knowledge/Experience
Essential
- Proven experience of a range of secretarial procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of working as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
