Job summary
The payroll and pensions team are responsible for the administration of over 5000 monthly paid staff and 1000 weekly paid bank workers, using the NHS HR/Payroll system, ESR (Electronic Staff Record).
An opportunity for a highly motivated individual to join the Trust's payroll and pensions team has arisen. We are looking for an organised and efficient person, who is able to work to strict deadlines. You should be enthusiastic, conscientious, hardworking, and eager to develop and progress. You must have substantial NHS payroll and NHS Pension Scheme knowledge and experience and a good understanding of all NHS terms and conditions.
You will be able to organise and prioritise your own workload and that of others on the team, ensuring all work is completed within the agreed deadlines. You should have excellent communication skills and be able to deal with difficult calls if necessary.
Main duties of the job
Attending "drop in" clinics and Trust inductions days, providing payroll and pensions support to the Trust's staff/bank workers
Providing expert guidance to staff and managers on all aspects of the NHS Pension Scheme
Ensuring staff pension records are up to date
Working with the Senior Pensions Team Leam Leader and Senior Payroll Team Leaders to develop and implement reporting tools to support process improvement in the pensions team
Producing /maintaining procedure notes
Reviewing and updating the pension information on the Trust's intranet pages
The role requires knowledge and experience of using the ESR system, processing payroll elements, statutory regulations, NHS and local terms and conditions, and pension administration together with a sound knowledge of IT.
About us
The Pensions Team is part of the Trust's in-house Payroll Team, made up of 14 people across both teams. There is close working relationship across the team and also with other departments within the Trust. There is a wide range of staff benefits and wellbeing initiatives available.
Job description
Job responsibilities
The postholder has responsibility for helping to provide the Trusts Pension Service, liaising between the payroll department, employees of the Trust and other organisations for whom the department provide a payroll service, and NHS Pensions.The postholder/s provides pensions information to Sussex Partnership NHS Foundation Trust staff.
Develop and implement procedural guidelines to ensure an effective and efficient Pension Administration service is provided and adequately maintained.Work with the Senior Pensions Team Leader to establish and constantly review procedures, recommend and implement changes in policies and procedures from amendments in Pensions regulations and legislation.Review departmental procedures to ensure that the information provided has been accurately calculated from extracted information, and complies with the required standards of clarity and professionalism.
Job description
Job responsibilities
The postholder has responsibility for helping to provide the Trusts Pension Service, liaising between the payroll department, employees of the Trust and other organisations for whom the department provide a payroll service, and NHS Pensions.The postholder/s provides pensions information to Sussex Partnership NHS Foundation Trust staff.
Develop and implement procedural guidelines to ensure an effective and efficient Pension Administration service is provided and adequately maintained.Work with the Senior Pensions Team Leader to establish and constantly review procedures, recommend and implement changes in policies and procedures from amendments in Pensions regulations and legislation.Review departmental procedures to ensure that the information provided has been accurately calculated from extracted information, and complies with the required standards of clarity and professionalism.
Person Specification
Qualifications
Essential
- oECDL Advance Level (European Computer Driving Licence) or equivalent experience
- oRecognised pension qualification or equivalent experience
Experience
Essential
- Extensive experience and knowledge of NHS Pension Scheme rules and regulations
- Significant experience of pensions including the use of computerised payroll/pension systems
- Extensive experience of NHS Payroll terms and conditions
- Be able to demonstrate experience of process improvements which led to improved customer service
Knowledge, Skills and Competencies
Essential
- Detailed expert knowledge of NHS pensions and benefits along with stakeholder and AVC pension schemes.
- Detailed expert knowledge of NHS pensions and benefits along with stakeholder and AVC pension schemes.
- Able to communicate highly complex and sensitive pay and pension information to all levels of staff
- Good interpersonal skills
- Self motivated with a pro-active approach to problem solving
Desirable
- Be able to plan and manage time effectively as priorities change frequently
- Able to review processes and recommend appropriate changes to improve efficiency
Person Specification
Qualifications
Essential
- oECDL Advance Level (European Computer Driving Licence) or equivalent experience
- oRecognised pension qualification or equivalent experience
Experience
Essential
- Extensive experience and knowledge of NHS Pension Scheme rules and regulations
- Significant experience of pensions including the use of computerised payroll/pension systems
- Extensive experience of NHS Payroll terms and conditions
- Be able to demonstrate experience of process improvements which led to improved customer service
Knowledge, Skills and Competencies
Essential
- Detailed expert knowledge of NHS pensions and benefits along with stakeholder and AVC pension schemes.
- Detailed expert knowledge of NHS pensions and benefits along with stakeholder and AVC pension schemes.
- Able to communicate highly complex and sensitive pay and pension information to all levels of staff
- Good interpersonal skills
- Self motivated with a pro-active approach to problem solving
Desirable
- Be able to plan and manage time effectively as priorities change frequently
- Able to review processes and recommend appropriate changes to improve efficiency
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
