Job summary
We are looking for people to join our bank team as a Team AdministratorCo-ordinator who will work alongside the team leader and team colleagues, assisting with the smooth running of the office base work and assist with supporting service delivery.
Joining the bank admin offers you an exciting and interesting career development opportunity, where you will be joining a service that prioritises training and support for our admin professionals at your own pace.
If this sounds good to you and you have any type of Administrator / Team Leader experience, we'd love to hear from you!
Main duties of the job
- Provide effective secretarial support including diary management, phone calls and typing correspondence to a good standard using Trust Templates in line with Trust guidelines
- To arrange, prepare the agenda and take minutes for team meetings and other meetings as directed
- To lead on the administration for the recruitment of staff (i.e. sending interview letters and servicing panel)
- In conjunction with the manager organise and co-ordinate staff training
- To complete monthly absence returns for sign off
- To maintain up to date staff details including emergency contacts
- To provide and obtain reports and data as required
- To operate and update any waiting lists within the team
- To maintain comprehensive paper and electronic filing systems
- to participate in a rota to cover duty system if required
About us
We recognise that working in mental health can be stressful at times so we prioritise staff welfare; providing regular supervision, mentoring, and any other support that our staff need to ensure their wellbeing. We also encourage flexible working.
We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, partial home-working, part-time hours, or flexible start/finish times. If it works for you and works for the role, we'll do our best to make it happen.
Our vision is to provide outstanding care and treatment; the people that we employ are at the heart of making this vision a reality. If you've got the passion, the belief, the drive and the talent to help us achieve our vision then we would like to hear from you.
Job description
Job responsibilities
To provide a comprehensive and professional secretarial and administration service to theteam.
To operate and update computerised database systems including trust systems and any bespoke systems local to theteam.
To operate and update any waiting lists contained within theteam.
To maintain comprehensive paper and electronic filingsystems.
To provide support to colleagues in relation to difficult or anxious service users, carers and relatives be it face to face or over thephone.
To organise any additional resources required for appointments or meetings, for example,interpreters.
To participated in a rota to cover reception duties ifrequired
Job description
Job responsibilities
To provide a comprehensive and professional secretarial and administration service to theteam.
To operate and update computerised database systems including trust systems and any bespoke systems local to theteam.
To operate and update any waiting lists contained within theteam.
To maintain comprehensive paper and electronic filingsystems.
To provide support to colleagues in relation to difficult or anxious service users, carers and relatives be it face to face or over thephone.
To organise any additional resources required for appointments or meetings, for example,interpreters.
To participated in a rota to cover reception duties ifrequired
Person Specification
Qualifications
Essential
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/Experience
Essential
- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of office and resource management
- Experience of supervising others
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of generating own correspondence
- Experience of working as part of a team
Person Specification
Qualifications
Essential
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/Experience
Essential
- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of office and resource management
- Experience of supervising others
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of generating own correspondence
- Experience of working as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
