Job summary
Do you have excellent communication, administrative and organisational skills?
Are you looking for an exciting and challenging role?
This is an opportunity to join the busy East Sussex CAMHS team in the role of Personal Assistant to the General Manager. This position is part time (22.5hrs per week) can be based at either Highmore, Hailsham or St Anne's, Hastings.
To protect the health and safety of our staff/workers, patients, and those attending our sites, we encourage our workforce to get fully vaccinated against COVID
Main duties of the job
The successful candidate will provide a high level of Personal Assistant support to the General Manager as well as administrative support to other members of the CAMHS Leadership Team.
This will include undertaking a wide range of activities, including the organisation of events, meeting coordinating, minute taking and diary management.
The successful candidate will ideally have previous experience of working as a Personal Assistant to a Senior Manager.
A flexible approach to work and the ability to work under your own initiative is essential to this role. Candidates should be able to work calmly under pressure and maintain confidentiality at all times.
About us
To help our staff thrive in their roles we offer regular, good quality supervision, appraisals, in-depth training and development opportunities.Within our organisation we have a strong focus on employee wellbeing and have an employee assistance programme which can be accessed byall staff.
Staff have access to a range of different discount schemes offering discounts on a range of things from meals out to gym membership.
Job description
Job responsibilities
The post holder will provide a highly efficient secretarial and administrative service, including daily liaison with staff at all levels. As a first point of contact, this role will also include regular communication with partner agencies as well as service users and their carers.
Duties will also include:
- developing and maintaining effective office systems, including diary management
- first point of contact for service users, carers and staff
- providing a highly professional, confidential messaging service and actioning as appropriate
- developing and collating agendas, managerial correspondence and meeting minutes
- planning team events, booking venues, arranging equipment
The successful candidate will have an excellent working knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Job description
Job responsibilities
The post holder will provide a highly efficient secretarial and administrative service, including daily liaison with staff at all levels. As a first point of contact, this role will also include regular communication with partner agencies as well as service users and their carers.
Duties will also include:
- developing and maintaining effective office systems, including diary management
- first point of contact for service users, carers and staff
- providing a highly professional, confidential messaging service and actioning as appropriate
- developing and collating agendas, managerial correspondence and meeting minutes
- planning team events, booking venues, arranging equipment
The successful candidate will have an excellent working knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Person Specification
Qualifications
Essential
- Good standard of secondary education; GCSE at Grade C or above
- Recognised typing and word processing qualifications
- RSA 3 or equivalent experience and evidence of further practical experience
Knowledge/Experience
Essential
- Extensive previous experience of working as a Personal Assistant to a senior manager
- Sound knowledge of Microsoft Word and Outlook
- Experience of maintaining office systems
- Experience of dealing with confidential and sensitive issues with tact and diplomacy
Person Specification
Qualifications
Essential
- Good standard of secondary education; GCSE at Grade C or above
- Recognised typing and word processing qualifications
- RSA 3 or equivalent experience and evidence of further practical experience
Knowledge/Experience
Essential
- Extensive previous experience of working as a Personal Assistant to a senior manager
- Sound knowledge of Microsoft Word and Outlook
- Experience of maintaining office systems
- Experience of dealing with confidential and sensitive issues with tact and diplomacy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
