Job summary
B3 Ward Administrator 18.75 hours
Permanent
We are looking for two motivated and enthusiastic individuals, who enjoys challenges, to join our team at the Chichester Centre, a low secure mental health Mental Health unit comprising of three wards, two male and one female, in Chichester, West Sussex.
You will be working as an administrator for Forensic Healthcare service where you will use your skills to support highly-skilled and dedicated clinical staff from a multitude of backgrounds including; doctors, nurses, pharmacists, therapists, and social workers, to help ensure that we continue to provide excellent patient-focused care.
As well as the clinical team you will be dealing with patients, carers and visitors to the unit, as well as telephone calls and enquiries from the general public, patients and relatives.
Main duties of the job
We are looking for a motivated and enthusiastic person who has:
-
- Planning and organisational skills;
- Ability to work on own initiative as well as works well in a team
- Has good PC skills: - experience of Microsoft Office, including but not exclusively Microsoft Outlook, Word and Excel
- Has excellent written and verbal communication skills and a pleasant telephone manner
- Helpful and flexible attitude is essential
- Has good interpersonal skills and is able to work in a confidential and sensitive manner.
You will be provided with training and development opportunities and regular supervision.
There are two roles for 18.75 hours across 3 days which must include either Monday, Tuesday and Wednesday, or Tuesday, Wednesday and Friday (these dates may be subject to change and as much notice as possible will be given)
About us
If you would like to join our team, then we would very much like to hear from you.
For further details contact are below. You also may like to arrange an informal visit to The Chichester Centre:
Job description
Job responsibilities
Secretarial duties for the Ward:To maintain records of sickness/absence/leave/training for the team.Organise and facilitate relevant meetings, preparing the agenda and taking minutes of the meeting.To book bank staff via the Nurse Bank as instructed by the Ward Manager or Deputy.To input weekly figures of bank staff onto spreadsheets and distribute to appropriate managers.To produce word processed letters and reports to a high standard of presentation and accuracy using appropriate Trust templates, in line with Trust guidelines, from audio and hand written notes. Some letters and reports may contain very distressing content.
See Job Description for further details
Job description
Job responsibilities
Secretarial duties for the Ward:To maintain records of sickness/absence/leave/training for the team.Organise and facilitate relevant meetings, preparing the agenda and taking minutes of the meeting.To book bank staff via the Nurse Bank as instructed by the Ward Manager or Deputy.To input weekly figures of bank staff onto spreadsheets and distribute to appropriate managers.To produce word processed letters and reports to a high standard of presentation and accuracy using appropriate Trust templates, in line with Trust guidelines, from audio and hand written notes. Some letters and reports may contain very distressing content.
See Job Description for further details
Person Specification
Qualifications
Essential
- NVQ 3 or equivalent qualifications
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential
- Proven experience of a range of administrative procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of developing, managing and maintaining office information systems
- Experience of working as part of a team
Person Specification
Qualifications
Essential
- NVQ 3 or equivalent qualifications
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential
- Proven experience of a range of administrative procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of developing, managing and maintaining office information systems
- Experience of working as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
