Sussex Partnership NHS Foundation Trust

Administrator

This job is now closed

Job summary

Are you looking for a new challenge in a friendly and supportive team?

We're looking for a part-time Team Secretary to join the Children in Care Emotional Well-Being Service based at the Portslade Hub, Mile Oak. We are an NHS team who work alongside and sit within local Children's Services teams.

The successful candidate will be providing excellent administration and secretarial support to our team of mental health professionals.You will be warm, enthusiastic, flexible and creative in your approach with a background in secretarial or administrative support. Experience of working with or for Children's Services would be desirable. The ability to foster positive working relationships and being a strong team player is essential.

If this sounds good to you and you have secretarial or relevant administration experience, we'd love to hear from you!

Main duties of the job

Your role will be to provide excellent secretarial support to the team, including but not limited to:

Liaising with multi-agency colleagues and families to arrange network meetings, requiring co-ordination of multiple diaries
Handling all aspects of correspondence, including typing
Dealing with telephone and email enquiries
Data input and data base management
Processing of new referrals
Working across two different electronic notes systems (NHS and Children's Services) and two different email systems

Good communication skills are essential together with the ability to deal sensitively with people who may be distressed at times and patiently when trying to co-ordinate multiple busy diaries.

About us

We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, home-working, part time hours, flexible start/finish times or anything else. If it works for you and works for the role, we'll do our best to make it happen.

As a mental health trust, Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our reward packages reflect the immensely important work they do.

Your benefits:

Access to a host of discount schemes including Blue Light Card!
Generous holiday entitlement (starting at 27 days + 8 bank holidays)
Excellent NHS Pension
Discounted gym memberships
A position within a trust rated as 'Outstanding' for caring and 'Good' overall by the CQC
Access to full psychological support via our internal wellbeing team

Excellent supervision programmes, with ongoing opportunities for training and development

Date posted

11 January 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

354-CS-21367-A

Job locations

BHCC Portslade Hub

Mile Oak Road

Portslade

BN41 2PG

Job description

Job responsibilities

In order to be a successful Team Secretary in our team you will have:

A relevant NVQ Level 3 qualification / RSA 3 or equivalent
Experience in a secretarial role or relevant administration experience
Experience of producing documents to a high standard of presentation with good accuracy
Experience using Microsoft Office including Outlook, Word and Excel
Experience of working within a physical or mental health care setting

It would also be advantageous if you:

Have experience of working with or within Childrens Social Care Services
Are familiar with the use of Carenotes and/or Eclipse
This position is for 22.5 hours per week and is a busy role with a varied workload. Therefore, we are seeking an individual who is able to find a balance between team working and utilising initiative.

See attached Job Description and Person Specification for full details.

Please apply using the link in this advert, or for more information explore the attachments or contact:

Job description

Job responsibilities

In order to be a successful Team Secretary in our team you will have:

A relevant NVQ Level 3 qualification / RSA 3 or equivalent
Experience in a secretarial role or relevant administration experience
Experience of producing documents to a high standard of presentation with good accuracy
Experience using Microsoft Office including Outlook, Word and Excel
Experience of working within a physical or mental health care setting

It would also be advantageous if you:

Have experience of working with or within Childrens Social Care Services
Are familiar with the use of Carenotes and/or Eclipse
This position is for 22.5 hours per week and is a busy role with a varied workload. Therefore, we are seeking an individual who is able to find a balance between team working and utilising initiative.

See attached Job Description and Person Specification for full details.

Please apply using the link in this advert, or for more information explore the attachments or contact:

Person Specification

Qualifications

Essential

NVQ 3 or equivalent
RSA 3 or equivalent experience and evidence of further practical experience or equivalent
Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

Proven experience of a range of secretarial procedures
Experience of producing documents to a high standard of presentation with good accuracy
Experience of maintaining office systems
Experience of working as part of a team

Person Specification

Qualifications

Essential

NVQ 3 or equivalent
RSA 3 or equivalent experience and evidence of further practical experience or equivalent
Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

Proven experience of a range of secretarial procedures
Experience of producing documents to a high standard of presentation with good accuracy
Experience of maintaining office systems
Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.