Job summary
East Sussex CAMHS Information & Administration Co-Ordinator
Flexibility re base across our CAMHS sites in East Sussex.
Band 5
Are you looking for an exciting new opportunity that will directly impact the quality of care for our service users?
Does a role working in a vital Child & Adolescent Mental Health Service speak to you? If so, we'd love to hear from you!
An excellent opportunity has arisen for an experienced Admin Team Leader to join our East Sussex CAMHS service.
The successful candidate will be working with a wide diverse admin team, and your responsibility will be supporting the Local Leadership Team (LLT) to deliver high quality services in liaison with the General Manager and Service Managers.
We can offer the opportunity to embrace flexible working practices that support staff wellbeing and which promote work / life balance keeping within our current Covid-19 working guidelines.
To protect the health and safety of our staff/workers, patients, and those attending our sites, we encourage our workforce to get fully vaccinated against COVID
Main duties of the job
To be responsible for the recruitment and retention process of administrative and secretarial staff.
To ensure provision of full secretarial services to all teams, moving resources as necessary.
Oversight of the development and administration of Human Resource processes within CHYPS - monitoring of annual leave, sickness, study leave and staff contracts.
This is a non-clinical role; however, the post holder will be expected to support and influence both clinical and non-clinical policy and procedures as appropriate.
Identify and manage within the Care Group systems to improve data quality and to capture the required information to meet identified targets.
To ensure accurate collation of diversity data. To monitor and analyse statistics in relation to the diversity of service users to ensure equal access. Providing qualitative data to inform service delivery and direction.
To coordinate the collation and monitoring of key quality and improvement processes for CHYPS e.g. service delivery/improvement plan, staff survey, risk register.
Lead and manage admin staff and systems to deliver information requirements
About us
To help our staff thrive in their roles we offer regular, good quality supervision, appraisals, in-depth training and development opportunities.Within our organisation we have a strong focus on employee wellbeing and have an employee assistance programme which can be accessed byall staff.
Staff have access to a range of different discount schemes offering discounts on a range of things from meals out to gym membership.
Job description
Job responsibilities
To support the Local Leadership Team (LLT) to deliver high quality services.In liaison with the General Manager and Service Managers to take a role in the Business Planning arena by setting up systems to accurately manage and monitor the care group clinical standards and key performance indicators.
To support the Service in the development and implementation of Key Care Group supporting strategies, including the delivery of effective clinical and management information systems, Controls Assurance, Risk and Performance Management.
To contribute to the operational management of CHYPS through membership and participation in the Local Leadership Team. This will include being responsible for agreed areas of management work with the support of the General Manager and Service Managers.
To contribute to the strategic and service development of CHYPS through membership participation in specified groups.
To manage the operational delivery, service planning, appraisal, and performance management of all CHYPS Administrative and Secretarial staff.
The post holder will contribute to the wider workload of the CHYPS by participating in designated projects when required. The post holder will support and develop staff within their service area to enhance recruitment and retention and encourage career progression.
The post holder will establish positive relationships with external agencies and use those resources effectively for improving local services.
Job description
Job responsibilities
To support the Local Leadership Team (LLT) to deliver high quality services.In liaison with the General Manager and Service Managers to take a role in the Business Planning arena by setting up systems to accurately manage and monitor the care group clinical standards and key performance indicators.
To support the Service in the development and implementation of Key Care Group supporting strategies, including the delivery of effective clinical and management information systems, Controls Assurance, Risk and Performance Management.
To contribute to the operational management of CHYPS through membership and participation in the Local Leadership Team. This will include being responsible for agreed areas of management work with the support of the General Manager and Service Managers.
To contribute to the strategic and service development of CHYPS through membership participation in specified groups.
To manage the operational delivery, service planning, appraisal, and performance management of all CHYPS Administrative and Secretarial staff.
The post holder will contribute to the wider workload of the CHYPS by participating in designated projects when required. The post holder will support and develop staff within their service area to enhance recruitment and retention and encourage career progression.
The post holder will establish positive relationships with external agencies and use those resources effectively for improving local services.
Person Specification
QUALIFICATIONS
Essential
- Educated to A Level or NVQ 4 Standard of equivalent experience
EXPERIENCE
Essential
- NHS Experience in Children's Services
- Experience of supervision of administration staff
- A working knowledge of trust HR Policies and Procedures
Desirable
- Understanding of information systems used by the Trust
SKILLS
Essential
- Excellent communication skills with emphasis of interpersonal and influencing skills
- Ability to effectively provide and receive complex information which may require analysis and interpretation and develop solutions if necessary
- Mobility to travel across sites
Person Specification
QUALIFICATIONS
Essential
- Educated to A Level or NVQ 4 Standard of equivalent experience
EXPERIENCE
Essential
- NHS Experience in Children's Services
- Experience of supervision of administration staff
- A working knowledge of trust HR Policies and Procedures
Desirable
- Understanding of information systems used by the Trust
SKILLS
Essential
- Excellent communication skills with emphasis of interpersonal and influencing skills
- Ability to effectively provide and receive complex information which may require analysis and interpretation and develop solutions if necessary
- Mobility to travel across sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
