Sussex Partnership NHS Foundation Trust

Team Administration Co-ordinator

This job is now closed

Job summary

We are looking for an experienced, enthusiastic, flexible and self-motivated Administrator to join our busy Child and Adolescent Mental Health Community Team based in Worthing Hospital. The post holder will provide administrative support to the clinical team, including the Locality Manager as well as supervision and leadership to the administration team.

The work is varied and challenging, providing secretarial and administrative support to a broad multi-disciplinary team, dealing with queries from service users, doctors, other agencies and members of the public.

Your role will be crucial in helping to ensure the team's key performance targets are met through administrative support and processes. You will have experience in effectively implementing new systems.

Successful candidates must be able to demonstrate excellent communication and interpersonal skills to effectively manage the workload and administration team. You should possess excellent computer skills and have significant secretarial experience.A sound understanding of Clinical Information Systems is highly desirable. You will need to possess the ability to work autonomously and as part of a team but within departmental guidelines.

Main duties of the job

To provide comprehensive secretarial and administrative support to clinical staff including the manager, supervising the administration team and ensuring the smooth running of the office function, including ensuring sufficient cover is provided in times of sickness and annual leave.

To be responsible for maintaining sickness and absence records for all staff and related employee information.

To act as central secretarial and administrative contact point for the team.

To supervise junior staff including, where appropriate, allocating workload and reviewing performance.

To maintain an overview of the administration function and workflow within the team.

To consistently deliver a client focussed service, which promotes good customer service and effective working relationships.

About us

We are committed to ensuring that mental health care is co-produced wherever possible and delivered in a person-centred, compassionate, and supportive way.

We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for exampleflexible start/finish times. If it works for you and works for the role, we'll do our best to make it happen.

Your benefits:

Access to a host of discount schemes including reductions on fuel, high street and online purchases, as well as Blue Light Card advantages!
Generous holiday entitlement (starting at 27 days + 8 bank holidays)
Excellent NHS Pension
Discounted gym memberships
Free parking on-site
A position within a trust rated as 'Outstanding' for caring and 'Good' overall by the CQC
Access to full psychological support via our internal wellbeing team

Excellent supervision programmes, with ongoing opportunities for training and development

Date posted

14 December 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year PA

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

354-CS-21403

Job locations

Worthing Hospital

Worthing

BN11 2DH

Job description

Job responsibilities

To work independently, prioritise and organise own workload taking into consideration the competing demands of the team and ensuring that administrative work is carried out within timescales set down.To supervise and allocate where necessary the workload of junior staff taking into consideration the competing demands of the team.To ensure administrative work is carried out within timescales set down.

Please refer to the attached Job Description for further details.

Job description

Job responsibilities

Please refer to the attached Job Description for further details.

Person Specification

Qualifications

Essential

NVQ 3 in Business & Administration or evidence of equivalent practical experience
RSA 3 or equivalent experience and evidence of further practical experience
Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Essential

Significant experience of a range of secretarial procedures
Significant experience of working as an administrator or secretary
Experience of office and resource management
Experience of supervising others
Experience of producing documents to a high standard of presentation with good accuracy
Experience of maintaining office systems
Experience of generating own correspondence
Experience of working as part of a team

Person Specification

Qualifications

Essential

NVQ 3 in Business & Administration or evidence of equivalent practical experience
RSA 3 or equivalent experience and evidence of further practical experience
Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Essential

Significant experience of a range of secretarial procedures
Significant experience of working as an administrator or secretary
Experience of office and resource management
Experience of supervising others
Experience of producing documents to a high standard of presentation with good accuracy
Experience of maintaining office systems
Experience of generating own correspondence
Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information