Job summary
An opportunity has arisen with the Clinical Audit Team for a Clinical Audit Assistant. This post has personal development opportunities within the wider Clinical Audit and Quality Improvement function.
The individual occupying this post will be responsible for;
Project support for specific quality improvement projects within the clinical services, clinical audit and quality improvement priority plan including -
- Project planning with healthcare professionals & service users.
- Ongoing support for projects in line with the Clinical Audit plan
- Advise and support on data analysis/ using data for improvement
Maintain and develop back office Clinical Audit Team functions and team administration.
For further information please contact Wendy Harlow Head of Clinical Audit 07484759673
Main duties of the job
The main duties of the Clinical Audit Assistant are to support and assist the design, coordination and implementation of clinical audit and quality improvement projects in Sussex Partnership NHS Foundation Trust.
Which will include the scheduling of annual national and local audit activity, engaging with staff in the Trust involved in clinical audit and quality improvement projects.
Assisting with the input of data relating to audits, and the analysis of quantitative data. As well as assisting in approval and registration of clinical audit and quality improvement projects.
the role holder will be responsible for organising meetings associated with clinical audit projects. Arranging and administering team meetings and away days. Draft briefings around clinical audit projects for teams as appropriate and undertake presentations as required.
The post holder will also be responsible for taking and transcribing formal minutes; regular requirement to use computer software to develop or create reports and documents, maintaining the highest standards of record keeping, report writing and attention to detail.
About us
Sussex Partnership NHS Foundation Trust, are fully committed to embracing quality in patient and staff safety, experience and effectiveness. We work to ensure we provide the very best care to the people who use our services, utilising resources, expertise and energy to think creatively and differently about service delivery. Embedding quality improvement across the Trust as the method for change is fully supported by our Executive board and equally by our staff, patients and partners, who are excited about the prospect of not only thinking about but doing things differently.
The Clinical Audit Team play a key part in ensuring Clinical Services are continually improving through outcomes identified through both National and Local audit activity undertaken across the Trust, with key responsibility to report bi-annually to the relevant quality and effectiveness committees.
Job description
Job responsibilities
Communication & Relationship Skills
Provide and receive sensitive information, where persuasive, motivational, training, empathic and reassurance skills are required.
- Work closely with staff in the Trust involved in clinical audit and quality improvment projects
- Support the Quality Improvement Department in promoting improvement activity and strategy across the Trust.
- Maintain and develop back office Clinical Audit Team functions and team administration
Knowledge, Training & Experience
Understanding of a range of work procedures and practices, the majority of which are non-routine, which require intermediate level theoretical knowledge.
- Knowledge of administrative procedures, including computer software, especially databases, data analysis software and clinical information systems.
- Knowledge of data protection, ethics and how this applies to clinical audit and quality improvement.
- Contribute to the development and maintenance of the highest professional standards of practice, through active participation in internal and external Continuous Professional Development in consultation with the post holders team/operational manager(s).
- Develop skills and competencies that assist in the delivery of current duties.
Analytical & Judgemental Skills
Judgements involving a range of facts or situations which require analysis.
- Assist in the analysis of quantitative data
- Assist in approval and registration of clinical audit and quality improvement projects.
Planning & Organisational Skills
Planning and organisation of straightforward tasks, activities or programmes, some of which may be ongoing.
- Organise meetings associated with clinical audit projects study.
- Arrange Team meetings and away days and the administration around these
- Arrange briefings for teams as appropriate, and undertake presentations if required
- Organise groups associated with clinical audit projects.
- Organise data collection opportunities associated with the clinical audit projects.
Responsibility for Policy/Service Development
Implement policies and propose changes to practice, procedures in own area.
- Work according to Trust policies and procedures.
Responsibility for Financial & Physical Resources
- Order supplies for clinical audit team.
Responsibility for Human Resources
Occasionally responsible for providing training.
- Brief teams on nature and requirements of clinical audit project.
- Contribute to the training and support of other staff on the project and across the Trust.
Responsibility for Information Resources
Responsible for taking and transcribing formal minutes; regular requirement to use computer software to develop or create reports and documents.
- Maintain the highest standards of record keeping and report writing.
- Undertake specific administrative duties as required.
- Enter and check quantitative research data using a range of IT applications.
Freedom to Act
Guided by standard operating procedures (SOPs), good practice, established precedents and understand what results or standards are to be achieved. Someone is generally available for reference; work is managed rather than supervised.
In addition
- Contribute to a healthy and safe working environment by adhering to health and safety regulations and Trust policies.
- Maintain patient confidentiality at all times.
- Contribute positively to the effectiveness of the clinical audit and quality improvement team.
- This Job Description is an outline only and does not contain an exhaustive list of duties and there may be requirement to undertake additional responsibilities that may be required from time to time by the post holders supervisors.
Job description
Job responsibilities
Communication & Relationship Skills
Provide and receive sensitive information, where persuasive, motivational, training, empathic and reassurance skills are required.
- Work closely with staff in the Trust involved in clinical audit and quality improvment projects
- Support the Quality Improvement Department in promoting improvement activity and strategy across the Trust.
- Maintain and develop back office Clinical Audit Team functions and team administration
Knowledge, Training & Experience
Understanding of a range of work procedures and practices, the majority of which are non-routine, which require intermediate level theoretical knowledge.
- Knowledge of administrative procedures, including computer software, especially databases, data analysis software and clinical information systems.
- Knowledge of data protection, ethics and how this applies to clinical audit and quality improvement.
- Contribute to the development and maintenance of the highest professional standards of practice, through active participation in internal and external Continuous Professional Development in consultation with the post holders team/operational manager(s).
- Develop skills and competencies that assist in the delivery of current duties.
Analytical & Judgemental Skills
Judgements involving a range of facts or situations which require analysis.
- Assist in the analysis of quantitative data
- Assist in approval and registration of clinical audit and quality improvement projects.
Planning & Organisational Skills
Planning and organisation of straightforward tasks, activities or programmes, some of which may be ongoing.
- Organise meetings associated with clinical audit projects study.
- Arrange Team meetings and away days and the administration around these
- Arrange briefings for teams as appropriate, and undertake presentations if required
- Organise groups associated with clinical audit projects.
- Organise data collection opportunities associated with the clinical audit projects.
Responsibility for Policy/Service Development
Implement policies and propose changes to practice, procedures in own area.
- Work according to Trust policies and procedures.
Responsibility for Financial & Physical Resources
- Order supplies for clinical audit team.
Responsibility for Human Resources
Occasionally responsible for providing training.
- Brief teams on nature and requirements of clinical audit project.
- Contribute to the training and support of other staff on the project and across the Trust.
Responsibility for Information Resources
Responsible for taking and transcribing formal minutes; regular requirement to use computer software to develop or create reports and documents.
- Maintain the highest standards of record keeping and report writing.
- Undertake specific administrative duties as required.
- Enter and check quantitative research data using a range of IT applications.
Freedom to Act
Guided by standard operating procedures (SOPs), good practice, established precedents and understand what results or standards are to be achieved. Someone is generally available for reference; work is managed rather than supervised.
In addition
- Contribute to a healthy and safe working environment by adhering to health and safety regulations and Trust policies.
- Maintain patient confidentiality at all times.
- Contribute positively to the effectiveness of the clinical audit and quality improvement team.
- This Job Description is an outline only and does not contain an exhaustive list of duties and there may be requirement to undertake additional responsibilities that may be required from time to time by the post holders supervisors.
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
- At least 2 years administration experience
Desirable
- Clinical Audit experience
- Experience of working with people with severe and enduring mental illness.
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
- At least 2 years administration experience
Desirable
- Clinical Audit experience
- Experience of working with people with severe and enduring mental illness.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
