Job summary
Do you have experience in Emergency Preparedness, Resilience & Response? Could you support a large specialist mental health and learning disability trust with their resilience?
Are you a dynamic, resilient and proactive?
Are you a competent administrator looking for flexible work?
Would you like to be part of our flexible workforce supporting the Trust to always put the patient at the heart of everything we do?
If so, we would love to hear from you!
Main duties of the job
To provide a comprehensive administrative support service to the EPRR Head of EPRR and the EPRR team. This will include monitoring mailboxes, diary management and interaction with key stakeholders both internal and external.
Assist the EPRR team in all aspects of Emergency Planning Training and Exercise including booking staff on to training, record keeping, room bookings & coordination
Assist the EPRR team in managing incidents which will involve: monitoring the Incident control centre mailbox and other administrative tasks as directed by the incident coordination/control room manager, act as a loggist and maintain the trust loggist register.
Support the EPRR Service by assisting with the formatting of documents such as EPRR plans & policy, create surveys and other user feed back, manage the trust intranet and Resilience Direct Pages and complete audits of EPRR equipment.
You will need to be flexible, reliable, adaptable and have good organisational skills. You will also be computer literate with experience of Word and Excel, be a team player and able to maintain confidentiality.
You will be required to complete statutory and mandatory training and will be provided with further specific training if required.
For full details please see attached job description.
Should this vacancy receive a high number of applications, the vacancy may be closed earlier than the closing date stated so don't delay and apply today.
About us
We are currently looking for people to fill roles Trust Wide,however once registered with our bank, you will be able to work across the trust at any of our sites.
Sussex Partnership NHS Foundation Trust are a large Mental health trust looking to add experienced administrators to our Bank. The Sussex Partnership Bank is a dedicated flexible team providing the highest level of healthcare support across all wards and departments.
Job description
Job responsibilities
To assist the Head of Emergency Preparedness, Resilience and Response (EPRR) with delivery and coordination of Emergency Preparedness, Resilience and Response and Business Continuity activity for Sussex Partnership NHS Foundation Trust (SPFT).
While this role is predominantly home based, there may be a requirement to be able to travel around other areas and work from other sites. Close collaboration with the EPRR Team, Trust managers and all teams across SPFT will be essential in order to keep emergency and business continuity plans updated.
Duties include assisting the EPRR Team with the day-to-day management and delivery of training and exercises, providing comprehensive administrative and secretarial support, maintaining records and the distribution of relevant information. These duties include, but are not limited to:
- administration of training and exercising,
- writing minutes and devising reports,
- diary and inbox coordination,
- online content editing
To use initiative in referring issues to other relevant parties as appropriate, ensuring confidentiality and security of information is maintained at all times.
To consistently deliver a client focussed service, which promotes good customer service and effective working relationships.
To understand a range of work procedures, the majority of which are non-routine and the ability to apply these appropriately to the job as required.
To carry out duties without the need for direct supervision, prioritising own workload and adhering to deadline.
To participate fully as a team member.
Job description
Job responsibilities
To assist the Head of Emergency Preparedness, Resilience and Response (EPRR) with delivery and coordination of Emergency Preparedness, Resilience and Response and Business Continuity activity for Sussex Partnership NHS Foundation Trust (SPFT).
While this role is predominantly home based, there may be a requirement to be able to travel around other areas and work from other sites. Close collaboration with the EPRR Team, Trust managers and all teams across SPFT will be essential in order to keep emergency and business continuity plans updated.
Duties include assisting the EPRR Team with the day-to-day management and delivery of training and exercises, providing comprehensive administrative and secretarial support, maintaining records and the distribution of relevant information. These duties include, but are not limited to:
- administration of training and exercising,
- writing minutes and devising reports,
- diary and inbox coordination,
- online content editing
To use initiative in referring issues to other relevant parties as appropriate, ensuring confidentiality and security of information is maintained at all times.
To consistently deliver a client focussed service, which promotes good customer service and effective working relationships.
To understand a range of work procedures, the majority of which are non-routine and the ability to apply these appropriately to the job as required.
To carry out duties without the need for direct supervision, prioritising own workload and adhering to deadline.
To participate fully as a team member.
Person Specification
Qualifications
Essential
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Experience
Essential
- Proven experience of a range of administrative procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of developing, managing and maintaining office information systems
- Experience of working as part of a team
- Previous experience or knowledge of Emergency Preparedness, Resilience and Response (EPRR) structures, processes, and requirements.
- Experience/Knowledge of NHS England EPRR Core Standards
Desirable
- Experience of working in an emergency situation under pressure
- Experience of working within the NHS
- Experience of teaching and training
- Experience of maintaining detailed database and spreadsheet information
Skills
Essential
- Communication/Relationship skills
- Analytical & Judgement skills
- Planning & Organisational skill
- Knowledge of Microsoft Word, Excel, Outlook
- Positive, good humoured and flexible approach to team working
- A well organised and systematic approach to work, Proactive, fast learning and responsive to needs.
- Knowledge of NHS England EPRR Core Standards
Desirable
- Basic knowledge of how an Mental Health Hospital/Trust Works
- Experience of working in a large, complex organisation, operating within organisational frameworks
Person Specification
Qualifications
Essential
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Experience
Essential
- Proven experience of a range of administrative procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of developing, managing and maintaining office information systems
- Experience of working as part of a team
- Previous experience or knowledge of Emergency Preparedness, Resilience and Response (EPRR) structures, processes, and requirements.
- Experience/Knowledge of NHS England EPRR Core Standards
Desirable
- Experience of working in an emergency situation under pressure
- Experience of working within the NHS
- Experience of teaching and training
- Experience of maintaining detailed database and spreadsheet information
Skills
Essential
- Communication/Relationship skills
- Analytical & Judgement skills
- Planning & Organisational skill
- Knowledge of Microsoft Word, Excel, Outlook
- Positive, good humoured and flexible approach to team working
- A well organised and systematic approach to work, Proactive, fast learning and responsive to needs.
- Knowledge of NHS England EPRR Core Standards
Desirable
- Basic knowledge of how an Mental Health Hospital/Trust Works
- Experience of working in a large, complex organisation, operating within organisational frameworks
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
