Sussex Partnership NHS Foundation Trust

SOAMHS Admin Coordinator

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Job summary

An exciting opportunity has arisen foran admin coordinator to join our dynamic SOAMHS admin team at St. Anne's Centre which is located in St. Leonards on Sea (Conquest Hospital site).

We are hoping to recruit someone who is passionate about the administrative profession and that can evidence they have a strong admin skillset.

Main duties of the job

The successful candidate will help me support SOAMHS team at a high standard level. This will include tasks such as

Supervision on junior staff
Performance tasks including reports and accountability over certain key stats
Processing referrals and supervise patient journey during the care episode from an admin point of view
Minute taking
Booking legal meetings for a caseload of more than 350 patients and manage the bookings in advance
Support to the wider team with admin tasks
Use of initiative to improve processes
Keen to be involved in QI projects

Currently we are achieving high 90's in all of our performance statistics and we are looking for someone who is confident that can maintain this trend.

We are undergoing a transformative phase within the team updating our processes and the way we work so we are looking for someone keen to embrace change.

Homeworking is possible but as the clinical team is office based there will be challenges in WFH regularly.

About us

The successful candidate will be given a one-week induction programme and will be supported by the service in order to help the integration in to the team and work environment.

All our staff are given opportunities to develop and grow as professionals in the organisation. We provide regular supervision, a supportive working environment and access to training opportunities to assist you to realise your potential.

Our Trust offers the following:

Admin Development Committee with a dedicated Admin Strategy to promote continues development and clear career paths.
Annual Admin Conference
NHS Pension contributions
27 days holiday allowance plus bank holidays
Flexible Working patterns
Child care vouchers
Excellent training and development opportunities
NHS Discounts
Employee Assistance Programme

Date posted

28 September 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year As per agenda for change

Contract

Permanent

Working pattern

Full-time

Reference number

354-AE-20872

Job locations

St. Anne's Centre

St. Leonards on Sea

TN37 7PT

Job description

Job responsibilities

For more information on job description and main responsibilities please read documents attached for this vacancy or contact Sylvia Sousa (contact details below).

Job description

Job responsibilities

For more information on job description and main responsibilities please read documents attached for this vacancy or contact Sylvia Sousa (contact details below).

Person Specification

Qualifications

Essential

NVQ 3 in Business & Administration or evidence of equivalent practical experience
RSA 3 or equivalent experience and evidence of further practical experience
Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Essential

Significant experience of a range of secretarial procedures
Significant experience of working as an administrator or secretary
Experience of office and resource management
Experience of supervising others
Experience of producing documents to a high standard of presentation with good accuracy
Experience of maintaining office systems
Experience of generating own correspondence
Experience of working as part of a team

Person Specification

Qualifications

Essential

NVQ 3 in Business & Administration or evidence of equivalent practical experience
RSA 3 or equivalent experience and evidence of further practical experience
Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Essential

Significant experience of a range of secretarial procedures
Significant experience of working as an administrator or secretary
Experience of office and resource management
Experience of supervising others
Experience of producing documents to a high standard of presentation with good accuracy
Experience of maintaining office systems
Experience of generating own correspondence
Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.