Administrator

Lancashire & South Cumbria NHS Foundation Trust

The closing date is 09 July 2024

Job summary

We are offering an exciting opportunity to experienced and enthusiastic admin and clerical staff to support the Physical Health in Mental Health Service previously known the Electrocardiogram Service (ECG).

The post is 37.5 hours per week, Monday to Friday. The post will require some flexibility over hours due to the needs of the service.

This is an exciting opportunity for enthusiastic and motivated individuals to join a community based, Physical Health in Mental Health Service. The team is currently expanding and covers the whole of the LSCFT footprint. You will work along side the Clinical Treatment Team administration team and cross cover in times of a sickness and annual leae.

You must be able to provide efficient administrative support and have excellent IT, keyboard and data inputting skills. Experience of Microsoft Word & Excel is essential - training for in-house systems will be given. You will also require strong interpersonal skills, be able to demonstrate initiative and the ability to organise your workload effectively.

The work is varied, interesting and demanding, and candidates need to be organised, have the ability to prioritise workload, flexible and reliable. We are looking for people who possess the ability to meet the demands of the service, and also to be able to communicate with a wide range of people, including patients and health care professionals

Main duties of the job

The post holder will provide a comprehensive administration and information service and coordinate their activities with other members of the administration team to ensure an efficient and confidential service is provided.

The post holder will be aligned to a specific clinical team and is required to work flexibly in response to the needs of the service providing cover to other teams on various sites as directed by the Team Leader in liaison with Locality Admin Co-ordinator to ensure continuity of a quality service.

About us

Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.

The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.

Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.

Date posted

29 June 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pa

Contract

Fixed term

Duration

4 months

Working pattern

Full-time

Reference number

351-PEN863-CL

Job locations

Admin East (25-65)

Pendle House

Nelson

BB9 9TG

Job description

Job responsibilities

Please see the attached job description and person specification for more information about this role.

Job description

Job responsibilities

Please see the attached job description and person specification for more information about this role.

Person Specification

Education/ Qualifications

Essential

NVQ Level 3 in Customer Care or Business Administration - or equivalent experience
Demonstrable commitment to continuous personal development.

Desirable

Ability to interact at all levels of the organisation.

Knowledge

Essential

Awareness of issues in the Mental Health Network.
Knowledge of a range of administrative procedures and practice.

Desirable

Ability to interact at all levels of the organisation.

Experience

Essential

Previous experience as a Secretary/Administrator including diary management
Previous experience of working in a fast moving, confidential, sensitive, pressurised deadline driven environment.
Experience of supporting and minuting meetings.

Desirable

Approachable, adaptable and flexible.

Skills and Abilities

Essential

Takes a pro-active approach to tasks.
Proven experience in producing minutes.
Able to demonstrate skills in organising and prioritising of diaries and schedules.
Ability to deal with confidential and sensitive issues with tact.
Attention to detail and able to see tasks through to completion.

Person Specification

Education/ Qualifications

Essential

NVQ Level 3 in Customer Care or Business Administration - or equivalent experience
Demonstrable commitment to continuous personal development.

Desirable

Ability to interact at all levels of the organisation.

Knowledge

Essential

Awareness of issues in the Mental Health Network.
Knowledge of a range of administrative procedures and practice.

Desirable

Ability to interact at all levels of the organisation.

Experience

Essential

Previous experience as a Secretary/Administrator including diary management
Previous experience of working in a fast moving, confidential, sensitive, pressurised deadline driven environment.
Experience of supporting and minuting meetings.

Desirable

Approachable, adaptable and flexible.

Skills and Abilities

Essential

Takes a pro-active approach to tasks.
Proven experience in producing minutes.
Able to demonstrate skills in organising and prioritising of diaries and schedules.
Ability to deal with confidential and sensitive issues with tact.
Attention to detail and able to see tasks through to completion.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.