Job summary
The post holder will manage the office administration of the Consultant and other medical staff within the team, providing an efficient and effective secretarial service to support medical staff in maintaining a safe, efficient and effective clinical service.
Main duties of the job
The post holder will be expected to organise their own time and manage and prioritise their own workload, ensuring urgent matters are dealt with efficiently and that record keeping is accurate and complete. The post holder will be expected to utilise good communication skills to liaise effectively with colleagues and external agencies as required.
The post requires excellent organisational skills including medical audio-typing. The post holder will utilise a range of technical skills including word-processing, email and computerised diary systems, and employ a range of electronic systems relating to clinical records.
About us
The confidential nature of all work must be understood and safeguarded. The post holder will be expected to cover for absent colleagues as necessary for short periods of time such as annual leave and short-term sickness.
Job description
Job responsibilities
For more information on this vacancy and the role, please see the attached Job Description and Person Specification document
Job description
Job responsibilities
For more information on this vacancy and the role, please see the attached Job Description and Person Specification document
Person Specification
Education
Essential
- NVQ Level 4 in Business and Admin or equivalent experience
- OCR level III or equivalent word processing experience
Knowledge
Essential
- Specialist knowledge of a range of secretarial procedures
- Secretary experience
- Ability to communicate effectively with colleagues within the multi-disciplinary team, other medical secretaries and service users.
- Experience of working with distressed patients
- Ability to use Microsoft applications and other IT systems as required
Person Specification
Education
Essential
- NVQ Level 4 in Business and Admin or equivalent experience
- OCR level III or equivalent word processing experience
Knowledge
Essential
- Specialist knowledge of a range of secretarial procedures
- Secretary experience
- Ability to communicate effectively with colleagues within the multi-disciplinary team, other medical secretaries and service users.
- Experience of working with distressed patients
- Ability to use Microsoft applications and other IT systems as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
