Job summary
An opportunity has arisen to join the specialist network as a Network Administrator to support the SIRP process. The Post Holder will provide a comprehensive administrative service to the SIRP process, which manages patient safety incidents across the Specialist Network.
The post holder will work closely with the PA to the SIRP Chair to ensure that incidents are monitored each week at the SIRP panel meeting. The Network Administrator will co-ordinate their activities with other members of the team to ensure an efficient and confidential service is provided to the wider Senior Leadership Team.
Lancashire & South Cumbria NHS Foundation Trust is a Community and Mental Health Trust whose services include mental health and substance misuse services to the residents of Lancashire and South Cumbria. The Trust also provides low and medium secure care and forensic services.
Lancashire & South Cumbria NHS Foundation Trust is a great place to work and has a sound future as a leading provider of excellent mental health and substance misuse services. The Trust invests in its staff and seeks to provide them with opportunities for training and personal development.
Guild Lodge hospital site is situated in beautiful rural area, yet close to motorway links from all directions of travel
The hospital site offers:
- Free staff parking
- Onsite restaurant facilities
- Access to newly built housing area with local school
Main duties of the job
The post holder will provide a comprehensive secretarial, administration and information service across the Network including SIRP (Safety and Improvement Review Panel), and coordinate their activities with other members of the Network Management PA and Administration team to ensure an efficient and confidential service is provided.
The post holder will be aligned to the SIRP process and is required to work flexibly in response to the needs of the service providing cover to other hubs on various sites as directed by the Network Management Admin Lead to ensure continuity of a quality service.
About us
Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.For more information please visit our website via Lancashire & South Cumbria NHS FT.
Job description
Job responsibilities
Please see attached the job description and person specification for more information about this role.
Job description
Job responsibilities
Please see attached the job description and person specification for more information about this role.
Person Specification
Education/Qualfications
Essential
- NVQ Level 3 in Customer Care or Business Administration - or equivalent experience Demonstrable commitment to continuous personal development.
Knowledge & Skills/Practical Skills
Essential
- Awareness of issues in the Mental Health Network. Knowledge of a range of administrative procedures and practice.
Experience
Essential
- Previous experience as a Secretary/Administrator including diary management Previous experience of working in a fast moving, confidential, sensitive, pressurised deadline driven environment. Experience of supporting and minuting meetings.
Attributes
Essential
- Takes a pro-active approach to tasks. Ability to communicate effectively at all levels using e-mail, telephone or face to face. Proven experience in producing minutes. Able to demonstrate skills in organising and prioritising of diaries and schedules. Ability to deal with confidential and sensitive issues with tact. Attention to detail and able to see tasks through to completion. Accurate keyboard skills for producing reports and correspondence etc. including live note taking at RSA II or equivalent. Ability to work flexibly to meet the needs of the service. Ability to deal effectively with competing demands. Well-developed administrative skills. Ability to manage non routine enquiries without immediate supervision. Capable of working under pressure and using own initiative; able to prioritise workload Flexible and self-motivated Team worker Excellent interpersonal skills. Professional, self-confident, tactful and diplomatic.
Person Specification
Education/Qualfications
Essential
- NVQ Level 3 in Customer Care or Business Administration - or equivalent experience Demonstrable commitment to continuous personal development.
Knowledge & Skills/Practical Skills
Essential
- Awareness of issues in the Mental Health Network. Knowledge of a range of administrative procedures and practice.
Experience
Essential
- Previous experience as a Secretary/Administrator including diary management Previous experience of working in a fast moving, confidential, sensitive, pressurised deadline driven environment. Experience of supporting and minuting meetings.
Attributes
Essential
- Takes a pro-active approach to tasks. Ability to communicate effectively at all levels using e-mail, telephone or face to face. Proven experience in producing minutes. Able to demonstrate skills in organising and prioritising of diaries and schedules. Ability to deal with confidential and sensitive issues with tact. Attention to detail and able to see tasks through to completion. Accurate keyboard skills for producing reports and correspondence etc. including live note taking at RSA II or equivalent. Ability to work flexibly to meet the needs of the service. Ability to deal effectively with competing demands. Well-developed administrative skills. Ability to manage non routine enquiries without immediate supervision. Capable of working under pressure and using own initiative; able to prioritise workload Flexible and self-motivated Team worker Excellent interpersonal skills. Professional, self-confident, tactful and diplomatic.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
