Job summary
This is an exciting opportunity to join our Administration Team at Aspen Wood Low secure Unit.
This Finance Assistant post is a full time post Monday to Friday 9.00 to 5.00. This post requires on site working to support our inpatient clinical/ financial services.
The post holder will record, account for and monitor all income received and issued, as well as maintaining petty cash and providing a cashiering service to the Secure Care Division across Aspen Wood and Rowan View.
The post holder will ensure the timely processing of financial information is processed in accordance with procedures. Maintain a high standard of service to our inpatient clinical services. To ensure the efficient and effective processing of Service User / Patients financial transactions is completed within strict guidelines.
Main duties of the job
Receipt and record all money received for patients and inform Patients Cash to ensure patient accounts are credited.
Ensure that all income is coded in accordance with the Manual of Accounts.
Prepare cash and documentation in respect of patient rehabilitation trips. Ensure the appropriate amount of cash is deposited in the Site Managers office in advance of the trip.
Ensure all requests for reimbursement are appropriately authorised by the Line Manager and the Financial Controller as agreed.
Examine the proof of identity before handing over any cash or documents. Note the identification on the appropriate departmental record.
Complete transactions on behalf of patients at banks, building societies and the Post Office.
Assist with and contribute towards the preparation of procedure notes for the section, the implementation of audit recommendations, and the development of the cash and income functions, whilst at all times maintaining the confidentiality and security of data.
Ensure that Standing Financial Instructions (SFI), Standing Orders, Financial Policy and Procedures are observed at all times.
Ensure that any anomalies are brought to the attention of Patients Cash and Benefits Supervisor.
Maintain a record of all petty cash imprests issued throughout the hospital, including carrying out monthly check on the staff canteen floats.
About us
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to 'perfect care' - care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Flexible working requests will be considered for all roles.
Job description
Job responsibilities
- Prepare and process patients transactions in line with trust policies and procedures andstatutory targets.2. Reconcile patient statements.3. Respond to routine queries from service users, staff, customers and suppliers providingassistance & advice as required.4. Establish and maintain patient and service user financial information and transactions.5. Receipt and record all monies received.6. Maintain the petty cash float.7. Input and upload adjustments to the general ledger in accordance with financial proceduresand specified timescales.8. Complete monthly control account reconciliations and resolve any discrepancies.9. Create update and maintain accurate information systems using the finance system andother software packages.10. Ensure that systems are in place to monitor and authorise vacancy and change forms.11. Monitor patient requisitions for suitability and process in an accurate and timely manner,ensuring accurate working in compliance with Trust procedures and European Regulationson Public Sector Procurement.12. Assist in providing training on a range of subjects related to the Patients Cash function for awide range of staff groups.13. To organise own workload to meet weekly and monthly deadlines.14. Maintain procedure notes for the Patients Cash function.15. Contribute to the continued development of the service offered by the Patients Cashfunction.16. Ensure that Standing Financial Instructions, Standing Orders, and Financial Policy andProcedures are observed at all times.17. Deputise for the Senior Patients Cash Assistant as and when required.18. Provide guidance on financial matters to non-finance staff within the Trust.19. Any other duties commensurate with grade
Any other duties as directed by the Patients Cash and Benefits Supervisor, commensurate with Grade.
Job description
Job responsibilities
- Prepare and process patients transactions in line with trust policies and procedures andstatutory targets.2. Reconcile patient statements.3. Respond to routine queries from service users, staff, customers and suppliers providingassistance & advice as required.4. Establish and maintain patient and service user financial information and transactions.5. Receipt and record all monies received.6. Maintain the petty cash float.7. Input and upload adjustments to the general ledger in accordance with financial proceduresand specified timescales.8. Complete monthly control account reconciliations and resolve any discrepancies.9. Create update and maintain accurate information systems using the finance system andother software packages.10. Ensure that systems are in place to monitor and authorise vacancy and change forms.11. Monitor patient requisitions for suitability and process in an accurate and timely manner,ensuring accurate working in compliance with Trust procedures and European Regulationson Public Sector Procurement.12. Assist in providing training on a range of subjects related to the Patients Cash function for awide range of staff groups.13. To organise own workload to meet weekly and monthly deadlines.14. Maintain procedure notes for the Patients Cash function.15. Contribute to the continued development of the service offered by the Patients Cashfunction.16. Ensure that Standing Financial Instructions, Standing Orders, and Financial Policy andProcedures are observed at all times.17. Deputise for the Senior Patients Cash Assistant as and when required.18. Provide guidance on financial matters to non-finance staff within the Trust.19. Any other duties commensurate with grade
Any other duties as directed by the Patients Cash and Benefits Supervisor, commensurate with Grade.
Person Specification
QUALIFICATIONS
Essential
- Educated to GCSE standard, including English Language and Mathematics
- AAT Intermediate or equivalent experience
- ECDL
KNOWLEDGE/ EXPERIENCE
Essential
- A minimum of one year's experience within a financial setting
- Previous cash handling experience
Desirable
- Experience within NHS Finance
VALUES
Essential
- Continuous Improvement
- Accountability
- Respectfulness
- Enthusiasm
- Support
- High professional standards
- Responsive to service users
- Engaging leadership style
- Strong customer service belief
- Transparency and honesty
- Discreet
- Change oriented
SKILLS
Essential
- Ability to organise and prioritise workload within agreed deadlines
- Adaptable, flexible, and keen to learn
- Good understanding of bookkeeping, accounting concepts and principles
- Good interpersonal and customer service skills
- Must be able to work as part of a team
- Computer literate with knowledge of various software packages, including Microsoft Office
Person Specification
QUALIFICATIONS
Essential
- Educated to GCSE standard, including English Language and Mathematics
- AAT Intermediate or equivalent experience
- ECDL
KNOWLEDGE/ EXPERIENCE
Essential
- A minimum of one year's experience within a financial setting
- Previous cash handling experience
Desirable
- Experience within NHS Finance
VALUES
Essential
- Continuous Improvement
- Accountability
- Respectfulness
- Enthusiasm
- Support
- High professional standards
- Responsive to service users
- Engaging leadership style
- Strong customer service belief
- Transparency and honesty
- Discreet
- Change oriented
SKILLS
Essential
- Ability to organise and prioritise workload within agreed deadlines
- Adaptable, flexible, and keen to learn
- Good understanding of bookkeeping, accounting concepts and principles
- Good interpersonal and customer service skills
- Must be able to work as part of a team
- Computer literate with knowledge of various software packages, including Microsoft Office
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
