Team Secretary

Mersey Care NHS Foundation Trust

The closing date is 27 April 2025

Job summary

This is an exciting opportunity to join us as a Band 3 Team Administrator, supporting our Perinatal Service.

The candidate will be expected to provide a comprehensive and high quality secretarial/administrative support service, including personal responsibility for a number of delegated tasks within the Service.

Minute taking experience and an RSA II or equivalent is essential, as is experience of working with information systems. The post is full-time 37.5 hours, between the hours of 8.30am-4.30pm or 9:00am-5:00pm, depending on service needs.

Main duties of the job

The post holder will have excellent communication and organisational skills to enable to support a busy clinical team.

Minute taking experience and RSA II or equivalent is essential as is experience of working with Information systems.

Successful applicants will be able to organise their own workload and co-ordinate workload activities with other administration staff in the team, have excellent interpersonal skills and a friendly telephone manner.

There is a need to be able to work to tight deadlines and withstand the pressure of a busy department whilst working on own initiative.

About us

Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.

We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.

At the heart of all we do is our commitment to 'perfect care' - care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.

Flexible working requests will be considered for all roles.

Date posted

17 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

350-CC7134839

Job locations

Perinatal Team - Hollins Park Hospital

Hollins Lane

Winwick, Warrington

WA2 8WA

Job description

Job responsibilities

Please see attached Job Description and Person Specification for full details and main responsibilities of the role.

Job description

Job responsibilities

Please see attached Job Description and Person Specification for full details and main responsibilities of the role.

Person Specification

Skills

Essential

Good verbal and written communication skills
Good interpersonal and organisational skills
Ability to work as member of a team
Ability to develop, operate and maintain filing systems both manual and electronic
Ability to develop effective interpersonal relationships with colleagues in the health care setting
Ability to communicate effectively in a variety of settings
Able to deal with sensitive issues with tact and diplomacy
Able to present factual information and refer questions to others where appropriate
Ability to prioritise own workload and work to defined timescales
Ability to work on own initiative

Knowledge/Experience

Essential

Experience of working in an office environment
Arranging meetings and taking minutes
Extensive knowledge of office procedures
Knowledge of Microsoft Office eg Outlook, Powerpoint, Excel

Qualifications

Essential

RSA II or equivalent
Knowledge and experience of Microsoft Office products

Desirable

ECDL

Values

Essential

Continuous Improvement
Accountability
Respectfulness
Enthusiasm
Support
High professional standards
Responsive to service users
Engaging leadership style
Strong customer service belief
Transparency and honesty
Discreet
Change oriented

Person Specification

Skills

Essential

Good verbal and written communication skills
Good interpersonal and organisational skills
Ability to work as member of a team
Ability to develop, operate and maintain filing systems both manual and electronic
Ability to develop effective interpersonal relationships with colleagues in the health care setting
Ability to communicate effectively in a variety of settings
Able to deal with sensitive issues with tact and diplomacy
Able to present factual information and refer questions to others where appropriate
Ability to prioritise own workload and work to defined timescales
Ability to work on own initiative

Knowledge/Experience

Essential

Experience of working in an office environment
Arranging meetings and taking minutes
Extensive knowledge of office procedures
Knowledge of Microsoft Office eg Outlook, Powerpoint, Excel

Qualifications

Essential

RSA II or equivalent
Knowledge and experience of Microsoft Office products

Desirable

ECDL

Values

Essential

Continuous Improvement
Accountability
Respectfulness
Enthusiasm
Support
High professional standards
Responsive to service users
Engaging leadership style
Strong customer service belief
Transparency and honesty
Discreet
Change oriented

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.