Estates Officer

Job description

Job responsibilities

To provide professional advice and access to technical support for senior managers within dedicated assignment area

To take responsibility for the project management of delegated capital backlog schemes and minor new works ensuring these are delivered on time and within budget whilst ensuring compliance with agreed quality standards.

To manage the performance of the engineering maintenance contract including assessing and assuring the quality of work undertaken by contractors.

To ensure that projects and minor new works are completed to the appropriate standards. This will include checking the standard of works and the approval of contractors' invoices prior to submission for payment, to ensure that value for money has been obtained.

To provide regular monitoring reports on the progress of projects and minor new works, to ensure the efficient management of the overall programme.

To actively encourage and support the use of all estates related workflow processes.

To monitor the building and engineering services planned maintenance programme to ensure that appointed operatives/contractors are complying with all requirements, including frequencies, statutory and non-statutory regulations and guidance, health and safety and the trusts policies and procedures.

To establish and maintain good relationships with contractors and professional advisers, and to ensure effective communication and monitoring arrangements on all schemes. This will include liaison with contractors, quantity surveyors, suppliers, local authority building control officers, consultants, utilities, planning departments and listed building conservation.

To support clinical user groups in determining their specific estate and facilities requirements, including determining clinical adjacencies and providing advice, undertaking research on innovative estate solutions as appropriate.

To lead and co-ordinate specialist departments, such as fire, infection control and health and safety, to ensure the safe and secure delivery of all works.

To develop a working environment and culture that actively improves health, safety and security.

To ensure that all schemes and minor new works for which the post holder is responsible operate within the Trust's governance framework and the relevant legislative framework.

To take responsibility for personal and professional development whilst ensuring that all works for which the post holder is responsible, are focused on good practices, legislation and safety requirements.

Oversee all building and engineering services to ensure that all applicable mandatory and statutory regulations are complied with.

To promote collaborative working within the estates function and to provide cover for other estates officers as required, whose professional expertise may lie in another estates discipline.

To research future changes in NHS Built Environment and ensure that new works schemes reflect those changes.

To be responsible for backlog schemes/minor new works projects and associated budget allocation.

To familiarise and support risk assessments for projects which the post holder is responsible for promoting safe systems of work at all times.

To obtain and evaluate quotations for various works in line with the Trust SFIs and ensure processes are adhered to promoting VFM at all times.

To develop and implement strategies that enhance estate performance, seeking to improve the service user carer experience.

Liaising with Directors, senior managers and staff in the development of business cases and in the signing off, of capital/backlog schemes following completion and formal hand over.

Providing expert estates advice to Directors and Senior Manager including the facilitation of raising task orders with the assistance of helpdesk teams

To act as the custodian of the Trusts physical and financial assets within the designated zone, ensuring investment decisions and the use of the Trusts property portfolio effectively supports the organisations business activities.

Person Specification

Qualifications

Essential

• ONC or HNC in Estate or Facilities related subject
• Associate Or Membership Status Of Professional Institution

Desirable

• Degree in an Estate or Facilities related subject or working towards
• NEBOSH \ IOSH H&S Experience

Knowledge

Essential

• Demonstrable ability of leading teams in providing complex multi-site operational estates services o Demonstrable ability to understand financial management systems and effectively manage significant operational budgets o Computer literate with a good working knowledge of information systems and their role in managing the service. o Ability to analyse complex data o Excellent knowledge of health & safety and risk management. o Excellent team member with the ability to maintain objective relationships with colleagues, clients and stakeholders. o Demonstrable ability to lead multidisciplinary teams o Experience of building good working relationships with stakeholders including trade unions, professional associations and external agencies

Desirable

• Minimum 2 years management experience in delivering estate services in a secure health care environment o Working knowledge of NHS/public sector financial regimes o Working knowledge of information systems which support secure Estate services o Understanding of the NHS Controls Assurance framework and experience of managing the standards specific to secure estate services o Experience of working with service users and the public in delivery/development of secure health care services and facilities

Values

Essential

• Demonstrates & Evidences the following trust values : Continuous Improvement o Accountability o Respectfulness o Enthusiasm o Support o Responsive to service users o Engaging leadership style o Strong customer service belief o Transparency and honesty o Discreet

Skills

Essential

• Demonstrable ability to efficiently manage multiple workstreams
• Evidence ability to build strong relationships with key stakeholders
• Evidence ability to continually improve Estates & Facilities workstream processes
• Demonstrate ability to support continuous improvements within Merseycare Estate

Desirable

• Experience of developing & delivering training sucession plans
• Demonstrable ability to effectively communicate at all levels
• Demonstrable ability to support colleagues and work efficiently in a high performing team
• Ability to manage multiple workstreams remotely

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Mersey Care NHS Foundation Trust

Address

Hollins Park Hospital

Hollins Lane

Winwick

WA2 8WA

Employer's website

https://www.merseycare.nhs.uk/ (Opens in a new tab)