Team Secretary

Mersey Care NHS Foundation Trust

This job is now closed

Job summary

Are you a Team Secretary working or would like to work in the field of parent infant mental health?

If so, we want to hear from you, as an exciting opportunity has arisen to join Mersey Care's Parent Infant Mental Health Service, BIBS (Baby Infant Bonding Service) in Halton & Warrington.

BIBS supports vulnerable parents and infants to build secure attachments and loving bonds with their babies, whilst breaking negative life cycles. BIBS will be hosted in the community of Halton and Warrington.

It is a busy role and so the successful candidate will need to have excellent organisational skills and be able to prioritise workload on a daily basis due to competing deadlines.

You will be motivated, flexible and committed to being part of a team that is dedicated to providing the highest possible standards of care to our patients. The successful applicant will have the ability to work on their own, to prioritise their workload and work to tight deadlines.

Main duties of the job

The post holder will administratively support an extensive range of functions on behalf of BIBS. The successful applicant will be a strong team player with a high level of organisational and interpersonal skills. They will be well organised and have the ability to work to competing deadlines and priorities. The post holder will be required to work flexibly, have the ability to establish good working relationships and deal with a wide range of professionals via telephone, written and face to face contact.

The post holder will have demonstrable admin experience as a Team Secretary including experience of coordinating diaries, using IT systems and supporting a multi disciplinary team.

About us

Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 11 million people.

We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.

At the heart of all we do is our commitment to 'perfect care' - care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.

Date posted

01 August 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

350-COM5529411

Job locations

Thorn Clinc

Runcorn

WA7 5HQ

Job description

Job responsibilities

The successful candidate will have a good knowledge of all Microsoft Office applications including Outlook, Word, Excel and PowerPoint and will have experience of using Service databases and clinical information systems.

Job description

Job responsibilities

Person Specification

Qualifications

Essential

Business Administration Level 3 or equivalent/equivalent experience
IT skills and experience

Desirable

Knowledge of Microsoft Office products
ECDL

Knowledge/Experiance

Essential

Proven relevant experience of working in an administrative role
Demonstrable organisational and time management skills.
Audio typing skills
Good written, verbal and non-verbal skills

Desirable

Experience & knowledge of people who experience mental health issues
Experience of working in a healthcare environment
PowerPoint presentation
Cashier experience
Minute taking experience

Personal Attributes

Essential

Ability to work flexibly to meet service need.
Ability to use initiative and maintain a positive and professional attitude
Ability to work as part of a team.
Ability to prioritise work with minimum supervision
Ability to maintain confidentiality
Good interpersonal skills and the ability to relate to people with tact and diplomacy
Willingness to work in a secure setting

Values

Essential

Continuous Improvement, Accountability, Respectfulness, Enthusiasm, Support, Responsive to service users, Engaging leadership style, Strong customer service belief, Transparency and honesty, Discretion

Person Specification

Qualifications

Essential

Business Administration Level 3 or equivalent/equivalent experience
IT skills and experience

Desirable

Knowledge of Microsoft Office products
ECDL

Knowledge/Experiance

Essential

Proven relevant experience of working in an administrative role
Demonstrable organisational and time management skills.
Audio typing skills
Good written, verbal and non-verbal skills

Desirable

Experience & knowledge of people who experience mental health issues
Experience of working in a healthcare environment
PowerPoint presentation
Cashier experience
Minute taking experience

Personal Attributes

Essential

Ability to work flexibly to meet service need.
Ability to use initiative and maintain a positive and professional attitude
Ability to work as part of a team.
Ability to prioritise work with minimum supervision
Ability to maintain confidentiality
Good interpersonal skills and the ability to relate to people with tact and diplomacy
Willingness to work in a secure setting

Values

Essential

Continuous Improvement, Accountability, Respectfulness, Enthusiasm, Support, Responsive to service users, Engaging leadership style, Strong customer service belief, Transparency and honesty, Discretion

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.