Job summary
The post holder will work as part of the Smokefree Pregnancy Service and act as a contact point for the team providing a wide range of administrative and clerical duties. The main responsibilities will be actioning referrals, record keeping and data collection.
Main duties of the job
The main responsibilities will be actioning referrals, record keeping and data collection and will include:
Support the smokefree pregnancy service team with any administrative related activities.
Act as a first point of contact for referrals and arrange appointments with the Maternity tobacco dependency advisors.
Provide basic information to pregnant women about the role of the Smokefree pregnancy service in supporting their quit journey.
Maintain up to date, accurate and comprehensive records at all times, using the Smokefree pregnancy digital platform and Hive.
To maintain databases and support data collection.
To plan own workload and activities within role boundaries and under the management and guidance of the Smokefree pregnancy
specialist midwife.
Responsible for maintaining appointment diaries and clinical records.
About us
Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe - a great place to shape your career.With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.At MFT, your role matters, your impact is real, and you're part of something bigger from day one.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need for this role, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading.
Explore Inside MFT Your Candidate Place
To help you feel confident, prepared and fully informed before you apply, we invite you to explore Inside MFT Your Candidate Place. This welcoming onestop hub gives you a real sense of who we are what we stand for, how we reward and support you, and the many ways we care for you as you care for others. Youll also find practical hints and tips for submitting a great application, along with the essential information you need to know before you apply.
To access Inside MFT Your Candidate Place, simply click on the relevant PDF document under the Supporting Documents section and once opened, you can where either scan QR code or click on the link provided.
Closing vacancy listings early
We welcome applications from a wide range of backgrounds and experiences.To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged.
Diversity MattersMFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.
Use of Artificial Intelligence (AI) in your application
Here at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOUfor our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your applicationespecially personal statements and responses to role-specific questionsis written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.
Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need for this role, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading.
Explore Inside MFT Your Candidate Place
To help you feel confident, prepared and fully informed before you apply, we invite you to explore Inside MFT Your Candidate Place. This welcoming onestop hub gives you a real sense of who we are what we stand for, how we reward and support you, and the many ways we care for you as you care for others. Youll also find practical hints and tips for submitting a great application, along with the essential information you need to know before you apply.
To access Inside MFT Your Candidate Place, simply click on the relevant PDF document under the Supporting Documents section and once opened, you can where either scan QR code or click on the link provided.
Closing vacancy listings early
We welcome applications from a wide range of backgrounds and experiences.To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged.
Diversity MattersMFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.
Use of Artificial Intelligence (AI) in your application
Here at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOUfor our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your applicationespecially personal statements and responses to role-specific questionsis written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.
Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.
Person Specification
Qualifications
Essential
- NVQ Level 3 or equivalent experience.
Desirable
- Smoking cessation Advisor Intermediate level qualification.
Knowledge
Essential
- Evidence of continuing personal development.
- Experience of working within a health setting.
- Knowledge of NHS hospital administrative systems.
Desirable
- Smoking cessation NCSCT trained
Training and Experience
Essential
- Excellent IT skills and experience of using word processing and data analysis software packages i.e., Microsoft Excel, Database, Word and Outlook.
- Previous experience of providing administrative support within the NHS.
- Experience of dealing with members of the public.
- Experience of working in a busy office environment.
- Experience in using office information systems.
- Experience of working with confidential information.
Desirable
Skills and Abilities
Essential
- Ability to work independently and as part of a team.
- Excellent written and verbal communication skills.
- Work effectively without direct supervision and be able to prioritise workload to meet deadlines.
Person Specification
Qualifications
Essential
- NVQ Level 3 or equivalent experience.
Desirable
- Smoking cessation Advisor Intermediate level qualification.
Knowledge
Essential
- Evidence of continuing personal development.
- Experience of working within a health setting.
- Knowledge of NHS hospital administrative systems.
Desirable
- Smoking cessation NCSCT trained
Training and Experience
Essential
- Excellent IT skills and experience of using word processing and data analysis software packages i.e., Microsoft Excel, Database, Word and Outlook.
- Previous experience of providing administrative support within the NHS.
- Experience of dealing with members of the public.
- Experience of working in a busy office environment.
- Experience in using office information systems.
- Experience of working with confidential information.
Desirable
Skills and Abilities
Essential
- Ability to work independently and as part of a team.
- Excellent written and verbal communication skills.
- Work effectively without direct supervision and be able to prioritise workload to meet deadlines.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
