Job summary
We are looking for a dedicated and highly organised Medical Secretary to join the General Respiratory team at Wythenshawe Hospital. The working hours are 28 per week, over 5-days. This position offers an excellent opportunity to play a key role in supporting a busy and growing clinical service.
The successful candidate will provide comprehensive secretarial and administrative support to consultants and the wider clinical team. Key responsibilities include audio typing/proof reading, managing correspondence, coordinating referrals, and supporting clinic operations.
The ideal candidate will have strong administrative skills, a high level of attention to detail, and experience in a similar role. Familiarity with medical terminology would be advantageous and a professional approach to patient communication are essential.
If you are enthusiastic, flexible, and able to manage a varied workload within a supportive team environment, we encourage you to apply.
Main duties of the job
Provide accurate and efficient transcription and proof reading of medical letters and reports, ensuring all deadlines are met.
Process, sort, and distribute incoming mail (electronic and paper), ensuring relevant documentation is available for review.
Manage referrals, ensuring timely prioritisation and compliance with targets such as cancer pathways.
Coordinate appointments, investigations, and urgent admissions as required.
Support waiting list management alongside clinical teams and clerks.
Maintain patient records, ensuring accuracy and timely filing of results and documentation.
Handle telephone queries promptly and communicate effectively with patients, relatives, and healthcare professionals.
Assist with some diary management and the organisation of meetings.
Provide professional and caring communication with patients, ensuring information is clear and appropriately delivered.
Support the Team Leader with the induction and training of new staff as required
About us
Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe - a great place to shape your career.With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.At MFT, your role matters, your impact is real, and you're part of something bigger from day one.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Use of Artificial Intelligence (AI) in your applicationHere at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOUfor our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your applicationespecially personal statements and responses to role-specific questionsis written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Diversity MattersMFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Use of Artificial Intelligence (AI) in your applicationHere at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOUfor our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your applicationespecially personal statements and responses to role-specific questionsis written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Diversity MattersMFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.
Person Specification
Qualifications
Essential
- GCSEs (or equivalent) including English
- RSA/NVQ Level III or equivalent.
Desirable
- ECDL
- AMSPAR Diploma
- Secretarial/word processing qualifications
Experience
Essential
- At least two years previous secretarial experience and/or previous NHS experience
- Proven experience of working to deadlines
Desirable
- Previous medical secretarial experience
- Experience of working in a multi-disciplinary team.
Skills
Essential
- Good oral and written communication
- Accurate and fast typing
- Ability to manage workload independently
- Ability to prioritise own tasks
Person Specification
Qualifications
Essential
- GCSEs (or equivalent) including English
- RSA/NVQ Level III or equivalent.
Desirable
- ECDL
- AMSPAR Diploma
- Secretarial/word processing qualifications
Experience
Essential
- At least two years previous secretarial experience and/or previous NHS experience
- Proven experience of working to deadlines
Desirable
- Previous medical secretarial experience
- Experience of working in a multi-disciplinary team.
Skills
Essential
- Good oral and written communication
- Accurate and fast typing
- Ability to manage workload independently
- Ability to prioritise own tasks
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
