Medical Workforce Administrator and Directors Personal Assistant

Job summary

An exciting opportunity has arisen at the University Dental Hospital of Manchester to support the Medical Workforce Manager and provide Personal Assistant support to the Leadership team.

As a member of a small team, the successful candidate will possess excellent organisational skills, show attention to detail and be able to work accurately and methodically and to tight deadlines.

You must have excellent interpersonal and communication skills, good all round administration skills and be computer literate with a working knowledge of Microsoft Office.

Main duties of the job

• To maintain and update the electronic system for annual, study and professional leave for all Medical Staff, adhering to local and national timescales.
• To support the Medical Workforce Manager recording sickness absence and escalating absence triggers in accordance with the Trust policy in their absence.
• To manage day to day workload, ensuring that priorities are identified and dealt with accordingly or escalated to the relevant management teams.
• To provide administrative support in relation to Honorary Contracts and maintain a database for capturing information for incoming and outgoing contracts.
• To send and record mandatory training updates/reminders to all locally employed medical staff
• Arranging meetings for big and small groups to include virtual meetings

• Take accurate minutes/notes at meeting

About us

MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.

We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.