Job summary
We are looking for an enthusiastic person to join our friendly team to provide an efficient administrative and support service to a fantastic multi-disciplinary team. You must have good attention to detail together with the ability to prioritise your own work to meet deadlines. You will have good interpersonal skills liaising with medical, nursing staff and AHPs in the Central Macmillan Team.
You will be willing to adapt to change and learn new skills, having a good knowledge of general admin and clerical procedures together with organisational and communications skills. You will support the Consultants in the team with medical letters and general administrative duties.
The post will be based at Longsight Health Centre and is for 15 hours per week (0.4 wte) over 3 days - Monday, Wednesday, Friday
Main duties of the job
To use a variety of software packages such as Microsoft Word, Outlook, Powerpoint, Excel, Access etc to produce correspondence and maintain presentations, records, spreadsheets and databases.
To devise and maintain office systems.
To maintain and update websites and internal databases.
To collate data for performance reporting as required.
To attend meetings, taking minutes and keeping notes.
To liaise with staff in other services and with external contacts.
To sort and distribute incoming post and organise and send outgoing post
To organise, store and archive paperwork, documents and computer- based information.
Manage own workload and act independently within occupational guidelines, using own initiative, seeking advice where necessary from the line manager ensuring confidentiality is maintained at all times.
To book rooms and support both in-house and external training events.
Undertake routine office duties including photocopying and scanning.
Sorting and distributing of incoming mail both electronic and paper form, ensuring supporting documentation i.e., notes, x-rays and results are available for the medical staff to review.
Routine processing of letters, reports and materials ensuring Trust and departmental deadlines are met.
The post holder would be expected to commit to on-the-job learning, where necessary i.e., expansion of medical terminology knowledge, relevant policies and procedures.
Arranging meetings and diary management for medical staff
About us
MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.Were looking forward to hearing from you!
Person Specification
Qualifications
Essential
- Education to GCSE level/GCE 'O' Level or equivalent experience
- Word processing - Qualified to RSA II/NVQ level 3 Business Admin or equivalent qualification/demonstrable skills (60+ wpm at 95% accuracy).
Desirable
- ECDL or equivalent qualification
Experience
Essential
- Significant experience of providing clerical services
- Experience of using IM&T systems for data entry.
- Experience of successfully working within tight time frames and to deadlines
Desirable
- Knowledge and understanding of the National Health Service.
- Minute taking experience
Skills & Knowledge
Essential
- Comprehensive knowledge of Microsoft packages.
- Advanced keyboard skills
- Ability to communicate in a clear and concise manner.
- Proven organisational skills and ability to prioritise workload with interruptions and changing priorities.
- Good numerical skills.
- Ability to multi-task and prioritise own workload
- Knowledge of a full range of administration procedures and their application to improve service efficiency and effectiveness.
- Good command and understanding of English, punctuation and grammar.
- Motivated, flexible and proactive
- Tactful, courteous and polite.
- Ability to move and handle objects 2-5 kg
- Recognise equality and diversity and the importance of peoples' rights with dignity and respect. Act in accordance with legislation, policies and procedures.
- Ability to travel between a variety of community locations.
Desirable
- Understanding of the Data Protection Act.
- Knowledge of Information Governance with regard to maintaining confidentiality of person identifiable information
- Knowledge of medical terminology
Person Specification
Qualifications
Essential
- Education to GCSE level/GCE 'O' Level or equivalent experience
- Word processing - Qualified to RSA II/NVQ level 3 Business Admin or equivalent qualification/demonstrable skills (60+ wpm at 95% accuracy).
Desirable
- ECDL or equivalent qualification
Experience
Essential
- Significant experience of providing clerical services
- Experience of using IM&T systems for data entry.
- Experience of successfully working within tight time frames and to deadlines
Desirable
- Knowledge and understanding of the National Health Service.
- Minute taking experience
Skills & Knowledge
Essential
- Comprehensive knowledge of Microsoft packages.
- Advanced keyboard skills
- Ability to communicate in a clear and concise manner.
- Proven organisational skills and ability to prioritise workload with interruptions and changing priorities.
- Good numerical skills.
- Ability to multi-task and prioritise own workload
- Knowledge of a full range of administration procedures and their application to improve service efficiency and effectiveness.
- Good command and understanding of English, punctuation and grammar.
- Motivated, flexible and proactive
- Tactful, courteous and polite.
- Ability to move and handle objects 2-5 kg
- Recognise equality and diversity and the importance of peoples' rights with dignity and respect. Act in accordance with legislation, policies and procedures.
- Ability to travel between a variety of community locations.
Desirable
- Understanding of the Data Protection Act.
- Knowledge of Information Governance with regard to maintaining confidentiality of person identifiable information
- Knowledge of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
