Job summary
We are looking for an experienced, enthusiastic and knowledgeable BMT Data Manager to join our expanding service here at Royal Manchester Childrens Hospital.
As the Paediatric BMT Data Manager you will be responsible /for the high quality capture, processing and submission of complex clinical data from clinical systems within the Trust, ensuring the data is handled in a timely manner in line with EBMT recommendations. This includes transfer of clinical data from source documentation to paper or electronic Case Report Forms as required by EBMT. Your role will involve communication with hospital Trust colleagues and external agencies such as Anthony Nolan and Cord Blood Banks. You will be the primary point of contact for data queries generated by external sources, EBMT Working Parties , BSBMT, Anthony Nolan and internal sources, nursing staff, transplant consultants and junior doctors, to ensure that any data anomalies which are found are rectified and the cause determined to prevent recurrence.
To ensure accurate data collection, collation and analysis for clinical, audit and research purposes within the Haematology Department; specifically Bone Marrow Transplant Unit to provide such data to International, national, regional and local agencies/other agencies where applicable.
I would recommend the candidates arrange an informal visit to the Unit prior to interview to gain a valuable insight into the requirements of the role.
Main duties of the job
Timely capture of complex clinical data from source documentation i.e., Transplant schedules, BMT Shared drive patient folders, HIVE (Electronic Patient record system) ensuring that data is accurately entered onto the appropriate paper or electronic Case Report Forms.
To build and maintain effective working relationships with staff members both throughout the Trust and with external and international agencies i.e., BSBMT and EBMT, Anthony Nolan, other Hospital Trusts.
To follow the relevant BMT Standard Operating Procedures (SOPs) with respect to the Data Protection Act, the Freedom of Information Act and ICH Good Clinical Practice (ICH GCP).
To work alongside other Data Managers and Data administrators with the data entry and configuration tasks necessary to support the BMT Electronic Database (Access) and administration systems already in place.
To be responsible for responding to data queries within their set timeframe and liaising with the study associates.
Access data from the Trusts patient information system (HIVE) in compliance with the Data Protection Act.
Responsible for the accurate and timely completion and submission of all BMT Case Report Forms for submission to the European Blood and Marrow Transplant Registry at Day 0, Day 100- and 1-year intervals.
Providing appropriate and accurate information to other organizations and departments as required.
About us
MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organization to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organization together.
Job description
Job responsibilities
Key duties and responsibilities
Responsible for creating and maintaining databases for the Haematology Department (Data Capture)
To be responsible for the timely capture of complex clinical data from source documentation i.e., Transplant schedules, BMT Shared drive patient folders, HIVE (Electronic Patient record system) ensuring that data is accurately entered onto the appropriate paper or electronic Case Report Forms.
To build and maintain effective working relationships with staff members both throughout the Trust and with external and international agencies i.e., BSBMT and EBMT, Anthony Nolan, other Hospital Trusts.
To follow the relevant BMT Standard Operating Procedures (SOPs) with respect to the Data Protection Act, the Freedom of Information Act and ICH Good Clinical Practice (ICH GCP).
To work alongside other Data Managers and Data administrators with the data entry and configuration tasks necessary to support the BMT Electronic Database (Access) and administration systems already in place.
Data Retrieval, Analysis and Validation:
To work alongside the current Data Manager and Data Administrator in delivering an efficient and effective information service to internal and external clients. Acting on routine and ad hoc information requests in a timely manner, collecting and entering data, undertaking data analysis and ensuring accurate and user-friendly reports are produced.
To be responsible for responding to data queries within their set timeframe and liaising with the study associates.
Access data from the Trusts patient information system (HIVE) in compliance with the Data Protection Act.
To assist the Quality Manager/Assistant Operational Manager for BMT in collating, reporting, analysing and disseminating data which is to be used to consider service improvement initiatives within Manchester University NHS Foundation Trust.
Data Submission
Responsible for the accurate and timely completion and submission of all BMT Case Report Forms for submission to the European Blood and Marrow Transplant Registry at Day 0, Day 100- and 1-year intervals.
Providing appropriate and accurate information to other organizations and departments as required.
Responsible for the Information Systems/Software Packages, Training and Support
Ensuring that appropriate data administration systems are created and used accordingly to accurately store transplant information which is easily accessible.
To develop an in-depth knowledge of the information systems/software packages used within the Trust, including the in house developed intranet dataset.
Liaise with investigator sites (nationally and internationally) to keep abreast of relevant updates.
Audit
To participate in the BMT Quality Programme and audit processes where
appropriate, producing reports in an accurate and user-friendly format, helping to maintain data quality standards.
Undertake statistical analyses for research projects
To participate in the induction of new staff, providing support to research nurses with respect to data capture.
To be responsible for identifying own learning needs and maintaining own personal development.
Work alongside other members of the Data Management Team in ensuring that all staff are aware of the principles of data protection and that the Data Protection Act legislation is adhered to at all times.
Attend internal and external meetings as required, in particular the BMT MDT meeting and share information accordingly.
Liaison with staff in the R&D Department to ensure accurate information is collected.
To accurately input data onto the EBMT Registry.
External and Internal Contacts
Regular written/telephone/electronic liaison with national clinical trials centres and trial investigators (national and international
Regular personal contact with haematology/bone marrow transplant consultants for the exchange of data.
Provide monthly reports to National Bone Marrow Transplant Database and senior management team if and when required.
Attend annual meetings of EBMT and registry training as required.
Assist the Quality Manager with data preparation for JACIE inspections.
Working Environment
Involves periods of intense concentration
Professional
To ensure familiarity and comply with all Trust policies and procedures.
Act at all times in a manner which illustrates respect for privacy, dignity and confidentiality.
Ensure familiarity with risk issues pertaining to confidentiality of participant and research related documentation.
Maintain and adhere to Trust Zero Tolerance Policy.
Contribute to effective Team Working, be fully involved, committed and participating to achieving full potential.
Have a flexible approach to work as appropriate.
Post holder will recognise and understand the delegation of responsibility and accountability for duties in the absence of their line manager.
This job description is intended as a general guidance to the duties and responsibilities of the post and is not, therefore, exhaustive. It will be subject to review, in light of changing circumstances and in consultation with the post holder.
Job description
Job responsibilities
Key duties and responsibilities
Responsible for creating and maintaining databases for the Haematology Department (Data Capture)
To be responsible for the timely capture of complex clinical data from source documentation i.e., Transplant schedules, BMT Shared drive patient folders, HIVE (Electronic Patient record system) ensuring that data is accurately entered onto the appropriate paper or electronic Case Report Forms.
To build and maintain effective working relationships with staff members both throughout the Trust and with external and international agencies i.e., BSBMT and EBMT, Anthony Nolan, other Hospital Trusts.
To follow the relevant BMT Standard Operating Procedures (SOPs) with respect to the Data Protection Act, the Freedom of Information Act and ICH Good Clinical Practice (ICH GCP).
To work alongside other Data Managers and Data administrators with the data entry and configuration tasks necessary to support the BMT Electronic Database (Access) and administration systems already in place.
Data Retrieval, Analysis and Validation:
To work alongside the current Data Manager and Data Administrator in delivering an efficient and effective information service to internal and external clients. Acting on routine and ad hoc information requests in a timely manner, collecting and entering data, undertaking data analysis and ensuring accurate and user-friendly reports are produced.
To be responsible for responding to data queries within their set timeframe and liaising with the study associates.
Access data from the Trusts patient information system (HIVE) in compliance with the Data Protection Act.
To assist the Quality Manager/Assistant Operational Manager for BMT in collating, reporting, analysing and disseminating data which is to be used to consider service improvement initiatives within Manchester University NHS Foundation Trust.
Data Submission
Responsible for the accurate and timely completion and submission of all BMT Case Report Forms for submission to the European Blood and Marrow Transplant Registry at Day 0, Day 100- and 1-year intervals.
Providing appropriate and accurate information to other organizations and departments as required.
Responsible for the Information Systems/Software Packages, Training and Support
Ensuring that appropriate data administration systems are created and used accordingly to accurately store transplant information which is easily accessible.
To develop an in-depth knowledge of the information systems/software packages used within the Trust, including the in house developed intranet dataset.
Liaise with investigator sites (nationally and internationally) to keep abreast of relevant updates.
Audit
To participate in the BMT Quality Programme and audit processes where
appropriate, producing reports in an accurate and user-friendly format, helping to maintain data quality standards.
Undertake statistical analyses for research projects
To participate in the induction of new staff, providing support to research nurses with respect to data capture.
To be responsible for identifying own learning needs and maintaining own personal development.
Work alongside other members of the Data Management Team in ensuring that all staff are aware of the principles of data protection and that the Data Protection Act legislation is adhered to at all times.
Attend internal and external meetings as required, in particular the BMT MDT meeting and share information accordingly.
Liaison with staff in the R&D Department to ensure accurate information is collected.
To accurately input data onto the EBMT Registry.
External and Internal Contacts
Regular written/telephone/electronic liaison with national clinical trials centres and trial investigators (national and international
Regular personal contact with haematology/bone marrow transplant consultants for the exchange of data.
Provide monthly reports to National Bone Marrow Transplant Database and senior management team if and when required.
Attend annual meetings of EBMT and registry training as required.
Assist the Quality Manager with data preparation for JACIE inspections.
Working Environment
Involves periods of intense concentration
Professional
To ensure familiarity and comply with all Trust policies and procedures.
Act at all times in a manner which illustrates respect for privacy, dignity and confidentiality.
Ensure familiarity with risk issues pertaining to confidentiality of participant and research related documentation.
Maintain and adhere to Trust Zero Tolerance Policy.
Contribute to effective Team Working, be fully involved, committed and participating to achieving full potential.
Have a flexible approach to work as appropriate.
Post holder will recognise and understand the delegation of responsibility and accountability for duties in the absence of their line manager.
This job description is intended as a general guidance to the duties and responsibilities of the post and is not, therefore, exhaustive. It will be subject to review, in light of changing circumstances and in consultation with the post holder.
Person Specification
Qualification and Training
Essential
- Degree or equivalent experience in relevant discipline
Desirable
- Qualification of database management or advance experience equivalent to discipline.
Experience
Essential
- Experience of working on multiple parallel tasks to strict and often tight deadlines.
- Experience of managing information systems, developing databases and spreadsheets.
- Experience of analysing complex information from databases and generating reports.
- Experience of conducting and producing Audits in line with JACIE standards
Desirable
- Experience of Microsoft software
- Previous work in a Haematology Department
Knowledge
Essential
- Advanced level knowledge of databases
- Familiarity of clinical terminology
- Familiarity of NHS systems
- Knowledge of Data Protection Act.
Desirable
- Advanced level knowledge of Microsoft Access
- Some understanding of Haematology and its treatment modalities
- Knowledge of health information management acquired through a relevant specialist qualification or equivalent experience of information handling and analysis gained in a work environment.
- Knowledge of current national systems and structures for approval, Management and monitoring of clinical research in the NHS.
- Knowledge of willingness to be training in the use of current systems and adapt/create new systems.
- Understanding of NHS business and administrative processes.
- Understanding of NHS IT infrastructure and quality standards, including the EBMT Registry system.
Skills and Attributes
Essential
- Numerate with advanced IT skills (MS Office, Access, Excel and PowerPoint.
- Good verbal and written communication with the ability to interact effectively with staff at all levels.
- Excellent organisational skills, able to transcribe data in a timely and consistently accurate manner with excellent attention to detail.
- Ability to work calmly under pressure in order to manage and unpredictable workload and perform to tight deadlines.
- Ability to compile, interrogate and analyse data to produce meaningful and accessible management reports and make appropriate recommendations.
- Able to make sound judgements, use own initiative and work with minimal day to day supervision.
Personal Characteristics
Essential
- Takes responsibility for own actions, works effectively as a team member and promotes good team working.
- Treats others with courtesy and respect at all times.
- Professional outlook and positive attitude.
Desirable
- Ability to work independently and as part of a team
- Accuracy and attention to detail.
- Flexible approach to work and able to travel nationally to attend meetings as required.
Person Specification
Qualification and Training
Essential
- Degree or equivalent experience in relevant discipline
Desirable
- Qualification of database management or advance experience equivalent to discipline.
Experience
Essential
- Experience of working on multiple parallel tasks to strict and often tight deadlines.
- Experience of managing information systems, developing databases and spreadsheets.
- Experience of analysing complex information from databases and generating reports.
- Experience of conducting and producing Audits in line with JACIE standards
Desirable
- Experience of Microsoft software
- Previous work in a Haematology Department
Knowledge
Essential
- Advanced level knowledge of databases
- Familiarity of clinical terminology
- Familiarity of NHS systems
- Knowledge of Data Protection Act.
Desirable
- Advanced level knowledge of Microsoft Access
- Some understanding of Haematology and its treatment modalities
- Knowledge of health information management acquired through a relevant specialist qualification or equivalent experience of information handling and analysis gained in a work environment.
- Knowledge of current national systems and structures for approval, Management and monitoring of clinical research in the NHS.
- Knowledge of willingness to be training in the use of current systems and adapt/create new systems.
- Understanding of NHS business and administrative processes.
- Understanding of NHS IT infrastructure and quality standards, including the EBMT Registry system.
Skills and Attributes
Essential
- Numerate with advanced IT skills (MS Office, Access, Excel and PowerPoint.
- Good verbal and written communication with the ability to interact effectively with staff at all levels.
- Excellent organisational skills, able to transcribe data in a timely and consistently accurate manner with excellent attention to detail.
- Ability to work calmly under pressure in order to manage and unpredictable workload and perform to tight deadlines.
- Ability to compile, interrogate and analyse data to produce meaningful and accessible management reports and make appropriate recommendations.
- Able to make sound judgements, use own initiative and work with minimal day to day supervision.
Personal Characteristics
Essential
- Takes responsibility for own actions, works effectively as a team member and promotes good team working.
- Treats others with courtesy and respect at all times.
- Professional outlook and positive attitude.
Desirable
- Ability to work independently and as part of a team
- Accuracy and attention to detail.
- Flexible approach to work and able to travel nationally to attend meetings as required.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
