Job summary
An exciting opportunity has arisen for a motivated individual to join the executive support function of the largest NHS Trust in England.
The post holder will be responsible for providing professional and efficient clerical and administrative support the Director of Corporate Service/Trust Secretary and the Senior Executive Assistant to the Group Chief Executive. The role will involve the management of key office procedures, coordination of Executive committees, and will require a high degree of organisational skills and excellent working knowledge of administrative systems.
Main duties of the job
Provide efficient, high quality and comprehensive personal assistant support. Demonstrate good organisational skills and the ability to work under pressure, to use own initiative and undertake additional work as required.
Maintain a high professional standard of communication in person and on the telephone. The post holder is privilege to highly confidential and sensitive information and is expected to adopt the highest standards of professional conduct applying high levels of diplomacy and discretion.
Communicate on a day to day basis with staff at a very senior level internally and externally, i.e. Chairman, Chief Executive, Board Members, Corporate Directors, Hospital/MCS/LCO Chief Executives and Medical Directors, Consultants, Directors and other outside agencies.
- Executive diary management
- Meeting and committee coordination
- Minute taking and action tracking
- Management of correspondence and communication
About us
MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Shortlisting criteria
Essential
- Experienced user of Microsoft Office suite including Word, Excel, PowerPoint, Outlook and Teams
- Familiarity with calendar management and scheduling software and management of executive diaries
- Experience of minute taking and the management of committee agendas and action logs
- Significant secretarial/administration experience
- Exceptional organisational and time management skills
- Ability to prioritise tasks and manage multiple tasks simultaneously
- Attention to detail and accuracy in completing administrative tasks
- Ability to work to tight deadlines
- Commitment to professional development and staying updated on industry trends and best practices
Desirable
- Experience of working in the NHS or health related sector
- Demonstrable knowledge of the purchase order system to raise and receipt invoices accurately
- Bachelor's degree or equivalent significant experience
Person Specification
Shortlisting criteria
Essential
- Experienced user of Microsoft Office suite including Word, Excel, PowerPoint, Outlook and Teams
- Familiarity with calendar management and scheduling software and management of executive diaries
- Experience of minute taking and the management of committee agendas and action logs
- Significant secretarial/administration experience
- Exceptional organisational and time management skills
- Ability to prioritise tasks and manage multiple tasks simultaneously
- Attention to detail and accuracy in completing administrative tasks
- Ability to work to tight deadlines
- Commitment to professional development and staying updated on industry trends and best practices
Desirable
- Experience of working in the NHS or health related sector
- Demonstrable knowledge of the purchase order system to raise and receipt invoices accurately
- Bachelor's degree or equivalent significant experience
