Assistant Secretary

Job summary

We wish to appoint an enthusiastic and keen Assistant Secretary to join our Neonatal Administration Team based at Saint Mary's Hospital. Good organisational skills are essential together with the ability to communicate well at different levels.

You will assist the Medical Secretarial Team to provide a comprehensive administrative service to the Consultants, Lead Nurse, Matrons and Nursing Staff within the Newborn Service across the Managed Clinical Service.

We are looking for someone to join and contribute to thepositive approach to our working environment.You must work well within a team and be willing to learn new skills to continue to support our team to support our clinical colleagues.

You will have some previous administration/secretarial experience however full training will be given. You should be able to use Microsoft Office applications proficiently.

In return we offer a rewarding role that offers and exciting challenge and also support from your team manager with training opportunities offered in order to support your ongoing development.

Main duties of the job

To support the Medical Secretarial Team with the provision of a comprehensive, high quality and efficient administrative and secretarial service to the Consultants, Head of Nursing, Lead Nurse, Matrons, Nursing Teams.

To assist Medical Secretaries in arranging and supporting meetings. This will include booking rooms or using Teams. Emailing agenda's and taking minutes where necessary.

Support Medical Secretary with arranging outpatient clinics and booking appointments with parents of patients. Preparing letters and correspondence to parents using the HIVE system (training will be given).

Data input into created spreadsheets and maintaining accuracy and confidentiality.

Answering telephone queries from other departments and parents and forwarding where necessary.

Contribute when required to the provision of a reception service, greeting staff, parents and visitors.

About us

MFT is England's largest NHS Trust with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.

We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we've launched in September 2022.

We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.