Job summary
Are you looking for s ew challenge? If yes, the Department of Reproductive Medicine is looking for a motivated individual to join our busy team!
We would expect the candidate to be a good team player with a flexible approach to work, providing assistance to your colleagues and cover for sickness and annual leave, helping to ensure an effective administrative service at all times.
We look forward to hearing from you!
Main duties of the job
- Contribute to best practice and assist in developing working practice in the unit/team to deliver an efficient and effective administration service, ensuring Trust priorities including 18 week pathway.
- Arrange procedures, investigations, appointments and admissions and where appropriate to the Specialty, maintain waiting lists using initiative and judgement, working to Trust priorities and deadlines including 18 week pathway, liaising with departments and external bodies as appropriate
- Answer the telephone on behalf of the team ensuring correct messages are taken and distributed accordingly. Receive and record referrals, deal with general enquiries.
- Manage incoming and outgoing mail, distribute and action as necessary.
- Use of HIVE/Meditec (IVF EPR System) to track clinical appointments, locate medical notes, obtain copies of clinical letters and produce clinic lists. Forwarding all documents to relevant parties and taking action as required.
- Preparing presentational material when required.
- Ensure all visitors to the department are dealt with quickly, efficiently and in a courteous and professional manner.
- Liaise with other Trust staff members.
About us
MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guidethat sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guidethat sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk.
Person Specification
Essential/Desireable
Essential
- An understanding of secretarial procedures
- Good standard of General Education. English Language GCSE A-C standard or equivalent oWord Processing/Audio Typing Qualifications
- Able to complete tasks started or given by others. Able to engage effectively in dialogue with individuals at all levels. Ability to work well as a member of a team or unsupervised.
- Good communication skills- written and verbal.
- Able to complete tasks started or given by others
Desirable
- AMSPAR/BSMS Qualification
- Ability to correct correspondence produced by others
- HIVE/Hospital systems
- Experience of working in a multi-disciplinary team
Person Specification
Essential/Desireable
Essential
- An understanding of secretarial procedures
- Good standard of General Education. English Language GCSE A-C standard or equivalent oWord Processing/Audio Typing Qualifications
- Able to complete tasks started or given by others. Able to engage effectively in dialogue with individuals at all levels. Ability to work well as a member of a team or unsupervised.
- Good communication skills- written and verbal.
- Able to complete tasks started or given by others
Desirable
- AMSPAR/BSMS Qualification
- Ability to correct correspondence produced by others
- HIVE/Hospital systems
- Experience of working in a multi-disciplinary team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
