Unit Secretary / PA

Job summary

We wish to appoint an enthusiastic and experienced Unit Secretary/PA to join our Neonatal Secretarial Team based at Saint Mary's Hospital.

Excellent organisational skills are essential together with the ability to communicate well at all levels.

You will provide a comprehensive PA and Secretarial service to the Newborn Services Nursing Teams and Consultant Neonatologists across the Managed Clinical Service.

We are looking for someone to enhance our positive approach to our working environment.

You must work well within a team and be able to manage and organise secretarial workloads, prioritising and delegating work as necessary.

You will also supervise and motivate junior clerical staff including undertaking appraisals.

In return we offer a rewarding role that offers challenge but also support from your team manager with training opportunities identified and offered in order to support your ongoing development.

We look forward to hearing from you.

Main duties of the job

Liaise with all Medical/Nursing Teams and Consultant Neonatologists within Newborn Services Managed Clinic Service and to provide a full, high quality secretarial service, including all administrative duties and dealing with mail, which includes placing it in order of priority and acting on matters which can be dealt with without further reference.

Coordination and tracking of annual leave for the Nursing Teams, utilising E-Roster.

To arrange and facilitate meetings and events, preparing appropriate paperwork and taking minutes where necessary.

To draft correspondence, briefings and reports on behalf of the Nursing Teams.

Maintain up to date diaries for appointments, meetings and interviews.

Answer written and verbal enquiries from patient's relatives, referring enquiries to consultants when necessary.

Line management of Unit Assistant Secretary.

Need to have an excellent working knowledge of Microsoft Packages, NHS systems and processes. Knowledge of the HIVE system would be desirable but not essential as training will be given.

About us

MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.

We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.