Executive Assistant

Job summary

Manchester LCO corporate office are looking for an exceptional executive administrator with extensive secretarial/PA experience to join our team. You will provide high level professional administrative support within the Corporate Office. Working autonomously, you will provide a comprehensive secretarial/administrative service to the Executives and LCO team as required.

Responsibilities are varied and include managing diary commitments, organising and prioritising emails, scheduling various meetings, producing minutes and coordinating arrangements for meetings and events as well as preparing correspondence, reports and presentations. You will have excellent organisational and interpersonal skills and be fluent in the use of Microsoft Office. With the ability to communicate effectively at all levels and maintain effective internal and external contacts, you will have a flexible approach to the working day to meet tight and varying deadlines and be someone who works well as part of a team.

Applicants should have significant experience in a PA/Senior Administrative role, be highly motivated and flexible with a track record of delivering high quality administration and PA support.

This post will be based in Manchester city centre.

If you would like to have a chat about the role, please call Marie Daniel on 07779 981 001

Main duties of the job

Provide comprehensive secretarial service to the Manchester LCO executives.

Provide support to committees and working groups, including the transcription of minutes..

Plan and organise meetings and events.

Manage a bring forward system.

Manage filing systems appropriately that are clear and easy to access

Provide a comprehensive administrative and secretarial service, including the typing of letters/memos/reports/minutes/forms/job descriptions, photocopying, etc.

Identify, prioritise and monitor correspondence for the LCO office. Compile and reply promptly to correspondence received each day. Answer any queries where necessary, and draft responses/action as appropriate.

Production and circulation of the agenda/minutes of meetings.

Organise and co-ordinate travel/accommodation.

Open all mail received and stamp and log on a daily basis ensuring prompt attention is given to any urgent matters. On return of mail distribute/file/chase-up/draft responses and action as necessary. Deal with all outgoing mail.

Prioritise jobs urgently required and ensure that all deadlines are completed on time.

Maintain and improve filing procedures, ensuring that correspondence is quickly and correctly filed.

Communicate on a day to day basis with staff at a very senior level internally and externally.

About us

MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.

We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.