Job summary
As the Information Coordinator for the Data Team in the Cardiology Department, you play a pivotal role in the collection, preparation, and uploading of data for national databases and NICOR audits. With a focus on Data Quality Indicator scoring, collaborate with the Information Technology team for data development across the Directorate. Work autonomously while actively involving and collaborating with in-house colleagues.
Main duties of the job
The main duties include Collection, preparation and upload of data to relevant national databases and audits.Preparation for the annual NICOR audits with responsibility towards the scoring of the Data quality Indicator (DQI).Provide support to all users of the relevant information and/or EPR systems to ensure that all staff use the systems fully and most effectively. This will include the provision of advice and specialist training, the development of guidance and procedures.Work with the Information technology team on the development of data within area(s) of responsibility across the Directorate.Post holder will represent the Cardiology team at designated meetings where requested by the Clinical Data Manager.The post holder will work principally unsupervised, relying upon close liaison with colleagues in house.
About us
MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
- This will include investigation, analysis and resolution of data queries and problems.
- To conduct regular database verification, validation and cleansing to ensure high quality data that is accurate, relevant and up to date.
- The post holder will be responsible for ensuring all patients undergoing defined procedures in their area of responsibility across the Directorate are included in the database for the National Audit
- Regularly extract and analyse complex patient data, finding inconsistencies and anomalies. Comparing data from various sources to ensure quality consistency and accuracy.
- To provide regular information reports and analysis to members of the divisional team on activity and data quality standards; including interpretation of the data and reports providing explanation and clarification as required.
- Communicating to team on a monthly basis the completeness and accuracy of the information by producing reports reflecting the Units status
- Due to the specialisation of the role, clinical and technical knowledge required, the post holder will liaise between many areas of the Directorate, developing the knowledge base, improving the current system and creating a culture of high data quality completion.
- Work alongside the Clinicians to ensure the complex diagnosis, comorbidities and peri-procedural data is completed and audited.
- Retrieve patient demographics, and discharge information from the patients casenotes and EPR
- Ensure all the requirements for an external visit from NICOR are adhered to
- Co-ordination of the images for defined MDTs using the Image Exchange Portal, a secure system for transferring diagnostic imaging between trusts sites over the Internet.
- Provide support to all users of the relevant information systems to ensure that all staff use the system fully and most effectively. This will include the provision of advice and specialist training, the development of guidance and procedures, updating users of the relevant modules when changes are ongoing
- Develop in-service educational materials.
- Responsible for collection of Consent for all patients so that External Validation of Notes can take place
- In the absence of the Clinical Data Manager the post holder will deputise where required
- Liaise with clinicians and other staff regarding data completion and correction.
- Liaise with the relevant teams, initiating required changes where appropriate to reports or Hive
- Ensuring compliance with the Data Protection Act, anonymising data where appropriate. Ensuring patient confidentiality takes precedence at all times.
- Quarterly ACE meeting responsible for audit presentations
- Prioritise tasks and manage blocks of work.
- To work as a team member and assist colleagues at times of excess workload. Provide induction support and training to new starters.
- Ensure that all work is performed to the office standards
- Participate in the KSF Scheme and work to a Personal Development Plan.
- To perform any other duties which may be delegated from time to time, as appropriate to the grade
The principle responsibilities are not an exhaustive list of duties only a general guide to the post. The Job Description may change over a period of time to meet the exigencies of the services within the Directorate
Job description
Job responsibilities
- This will include investigation, analysis and resolution of data queries and problems.
- To conduct regular database verification, validation and cleansing to ensure high quality data that is accurate, relevant and up to date.
- The post holder will be responsible for ensuring all patients undergoing defined procedures in their area of responsibility across the Directorate are included in the database for the National Audit
- Regularly extract and analyse complex patient data, finding inconsistencies and anomalies. Comparing data from various sources to ensure quality consistency and accuracy.
- To provide regular information reports and analysis to members of the divisional team on activity and data quality standards; including interpretation of the data and reports providing explanation and clarification as required.
- Communicating to team on a monthly basis the completeness and accuracy of the information by producing reports reflecting the Units status
- Due to the specialisation of the role, clinical and technical knowledge required, the post holder will liaise between many areas of the Directorate, developing the knowledge base, improving the current system and creating a culture of high data quality completion.
- Work alongside the Clinicians to ensure the complex diagnosis, comorbidities and peri-procedural data is completed and audited.
- Retrieve patient demographics, and discharge information from the patients casenotes and EPR
- Ensure all the requirements for an external visit from NICOR are adhered to
- Co-ordination of the images for defined MDTs using the Image Exchange Portal, a secure system for transferring diagnostic imaging between trusts sites over the Internet.
- Provide support to all users of the relevant information systems to ensure that all staff use the system fully and most effectively. This will include the provision of advice and specialist training, the development of guidance and procedures, updating users of the relevant modules when changes are ongoing
- Develop in-service educational materials.
- Responsible for collection of Consent for all patients so that External Validation of Notes can take place
- In the absence of the Clinical Data Manager the post holder will deputise where required
- Liaise with clinicians and other staff regarding data completion and correction.
- Liaise with the relevant teams, initiating required changes where appropriate to reports or Hive
- Ensuring compliance with the Data Protection Act, anonymising data where appropriate. Ensuring patient confidentiality takes precedence at all times.
- Quarterly ACE meeting responsible for audit presentations
- Prioritise tasks and manage blocks of work.
- To work as a team member and assist colleagues at times of excess workload. Provide induction support and training to new starters.
- Ensure that all work is performed to the office standards
- Participate in the KSF Scheme and work to a Personal Development Plan.
- To perform any other duties which may be delegated from time to time, as appropriate to the grade
The principle responsibilities are not an exhaustive list of duties only a general guide to the post. The Job Description may change over a period of time to meet the exigencies of the services within the Directorate
Person Specification
Knowledge and Training
Essential
- 5 GCSE passes or equivalent, including English and Maths at Grade C or above
- Knowledge of data analysis and associated software/computer systems acquired through diploma or equivalent experience/qualification
- ECDL or equivalent
Experience
Desirable
- Medical Terminology knowledge
- Management/Supervision of staff
Skills & Knowledge
Essential
- Ability to pay attention to detail
- Highly Developed Organisational and Analytical Skills
- Organise meetings, take and transcribe action points/minutes
- Ability to frequently sustain intense concentration whilst using a VDU for prolonged periods, inputting and manipulating from various sources
- Demonstrate the ability to solve problems and make decisions within the parameters of the job role e.g. assessing and dealing with queries relating to information
- Demonstrate the ability to plan, organise and prioritise workload according to the demands of conflicting and unpredictable requests
- Ability to work within a multi-disciplinary team
- Responsibility for patient confidentiality issues, ensuring data protection act is adhered to
- Possess excellent communication skills in order to provide and receive information which may be complicated e.g. discuss data requests to ensure information is accurate, consistent and of the best quality, with internal and external clients
- Create reports using Windows applications to summarise and analyse data from various sources, ensuring systems are adapted to reflect changes in data collected
Presentation
Essential
Person Specification
Knowledge and Training
Essential
- 5 GCSE passes or equivalent, including English and Maths at Grade C or above
- Knowledge of data analysis and associated software/computer systems acquired through diploma or equivalent experience/qualification
- ECDL or equivalent
Experience
Desirable
- Medical Terminology knowledge
- Management/Supervision of staff
Skills & Knowledge
Essential
- Ability to pay attention to detail
- Highly Developed Organisational and Analytical Skills
- Organise meetings, take and transcribe action points/minutes
- Ability to frequently sustain intense concentration whilst using a VDU for prolonged periods, inputting and manipulating from various sources
- Demonstrate the ability to solve problems and make decisions within the parameters of the job role e.g. assessing and dealing with queries relating to information
- Demonstrate the ability to plan, organise and prioritise workload according to the demands of conflicting and unpredictable requests
- Ability to work within a multi-disciplinary team
- Responsibility for patient confidentiality issues, ensuring data protection act is adhered to
- Possess excellent communication skills in order to provide and receive information which may be complicated e.g. discuss data requests to ensure information is accurate, consistent and of the best quality, with internal and external clients
- Create reports using Windows applications to summarise and analyse data from various sources, ensuring systems are adapted to reflect changes in data collected
Presentation
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
