Job summary
A post has become available for an experienced Personal Assistant to support the Senior Leadership Team (SLT) for Manchester Royal Eye Hospital (MREH) and University Dental Hospital (UDHM). The successful candidate with ensure that the Directors have excellent administrative support to enable them to focus on management issues. The person appointed will need to be an excellent organizer and communicator and have a proactive and friendly attitude and should also have multi tasking ability and flexibility to work in an ever evolving environment, the person appointed will also need to work well under pressure to meet tight deadlines.
Main duties of the job
Duties will include:
- organization of meetings
- diary management
- organizing and preparing documents for meetings and board papers
- assisting with organizing events
- co-ordination of complaints
- supervision of staff
- provide comprehensive administration and secretarial support
- good knowledge of Microsoft Office
You will be responsible for all secretarial duties to support the Directors including management of databases and advanced level use of IT packages such as word, excel, outlook, power point and MS Teams.
- ordering and maintaining stock, use of Integra system
- managing diaries
- maintaining confidentiality
- provide a comprehensive secretarial service to Directors
- meeting planning - production of agendas, meeting papers and the transcription of minutes
- ability to work to deadlines
- flexible approach
- coordination of PALS and complaints
- organising events
About us
MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Experience
Essential
- Demonstrate previous administration experience
Essential
Essential
- Good standard of Education/NVQ/diploma in administration or business or ability to demonstrate equivalent
- Experience of working at Director level or equivalent
- Minute taking skills
- Ability to use advance use of Microsoft Office Applications - Word, Excel, Powerpoint, Outlook
Desirable
- Experience of dealing with complaints
- Previous experience of working within the NHS
- Organizing events
- Line management experience
Person Specification
Experience
Essential
- Demonstrate previous administration experience
Essential
Essential
- Good standard of Education/NVQ/diploma in administration or business or ability to demonstrate equivalent
- Experience of working at Director level or equivalent
- Minute taking skills
- Ability to use advance use of Microsoft Office Applications - Word, Excel, Powerpoint, Outlook
Desirable
- Experience of dealing with complaints
- Previous experience of working within the NHS
- Organizing events
- Line management experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Manchester University NHS Foundation Trust
Address
Manchester Royal Eye Hospital/University Dental Hospital of Manchester
Oxford Road
Manchester
M13 9WL
Employer's website
https://mft.nhs.uk/careers/ (Opens in a new tab)
