Job summary
An exciting opportunity has arisen for a motivated individual to work as part of the Galaxy House Administrative team as Mental Health Act Administrator/PA.
Galaxy House is a 12 bedded inpatientward managed within the RMCH Child & Adolescent Mental Health Service (CAMHS) CSU that provides care for children and young peoplefrom across North-West England. The ward has recently retained its Gold Award status in the Trust Ward Accreditation process and also holds accreditation with the Quality Network for Inpatient CAMHS (QNIC) and Quality Network for Eating Disorders (QNED). It also holdsan "outstanding" rating by the CQC.
The Mental Health Act (MHA or the Act) provides the legal framework for the detention in hospital of people who are deemed to be suffering from mental disorder. The MHA Code of Practice (the Code) is an important document, which provides guidance to mental health services and on how the MHA should be used lawfully, protecting the rights and best interests of those in need of support and care.
The role of the MHA Administrator is important because it provides a framework for compliance with the Mental Health Act by identifying and challenging any errors. Mental Health Administrators have a vital role in safeguarding the legal requirements of the Mental Health Act.
Main duties of the job
To be successful as a MHA Administrator, you'll need:
- Excellent written and verbal communication skills
- Excellent organisational skills within a fast-paced environment
- Ability to prioritise workload to meet tight deadlines
- To be highly motivated and work with and without direction
- To demonstrate a positive work ethic and professionalism, as you will be liaising with a variety of professionals within the patient's care team
- To work well with systems and procedures
- Education to GCSE level standard
- To be competent in the use of standard office applications such as Word, PowerPoint and Excel
- Experience of taking minutes at meetings to a high standard
- A minimum of 2 years' previous experience within a relevant administrative or clinical role (desirable)
About us
MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
The key duties of the Mental Health Administrator include:
- Receipt, scrutiny and rectification of documents to ensure they are legally correct and valid, ensuring the relevant information, signatories and permissions are obtained and recorded in accordance with the requirements of the MHA and Code of Practice.
- Ensuring that Section expiry dates are dealt with within statutory timeframes.
- Co-ordinating hospital manager reviews and Mental Health Tribunals. Organising and servicing all required meetings, ensuring the effective and timely production, collation and distribution of reports, minutes and other relevant documentation
- Ensuring that all detained patients are aware of their rights and that this is recorded.
- Giving advice to staff and patients when required.
- Ensuring patients, their relatives, legal representatives and official agencies are provided with the information and documentation required to effect the detention, registration and admission of an individual under the provisions of the MHA.
- Liaising with clinicians, external professionals, patients, their families, legal representatives and official agencies.
- Receiving and responding to enquiries and requests for information in accordance with company policy, service level agreements and statutory regulations
- Ensuring that all information and documentation is correctly processed in line with policies and procedures in order that regulatory and statutory requirements are met.
- Maintaining the audit trail, ensuring up-to-date and accurate information can be provided or accessed as required
- Seeking to improve processes and the general flow of information so that the department can operate efficiently
- Meeting Key Performance Indicators
- Day-to-day administration of the Mental Health Act.
- Co-ordinate patient CPA (Care Programme Approach) meetings, including taking minutes to a high standard and distributing these in a timely manner.
- Attend and take minutes at patient ward rounds.
Job description
Job responsibilities
The key duties of the Mental Health Administrator include:
- Receipt, scrutiny and rectification of documents to ensure they are legally correct and valid, ensuring the relevant information, signatories and permissions are obtained and recorded in accordance with the requirements of the MHA and Code of Practice.
- Ensuring that Section expiry dates are dealt with within statutory timeframes.
- Co-ordinating hospital manager reviews and Mental Health Tribunals. Organising and servicing all required meetings, ensuring the effective and timely production, collation and distribution of reports, minutes and other relevant documentation
- Ensuring that all detained patients are aware of their rights and that this is recorded.
- Giving advice to staff and patients when required.
- Ensuring patients, their relatives, legal representatives and official agencies are provided with the information and documentation required to effect the detention, registration and admission of an individual under the provisions of the MHA.
- Liaising with clinicians, external professionals, patients, their families, legal representatives and official agencies.
- Receiving and responding to enquiries and requests for information in accordance with company policy, service level agreements and statutory regulations
- Ensuring that all information and documentation is correctly processed in line with policies and procedures in order that regulatory and statutory requirements are met.
- Maintaining the audit trail, ensuring up-to-date and accurate information can be provided or accessed as required
- Seeking to improve processes and the general flow of information so that the department can operate efficiently
- Meeting Key Performance Indicators
- Day-to-day administration of the Mental Health Act.
- Co-ordinate patient CPA (Care Programme Approach) meetings, including taking minutes to a high standard and distributing these in a timely manner.
- Attend and take minutes at patient ward rounds.
Person Specification
ESSENTIAL
Essential
- QUALIFICATION
- EXPERIENCE AND KNOWLEGE
Desirable
- MENTAL HEALTH ACT EXPERIENCE/KNOWLEDGE
Person Specification
ESSENTIAL
Essential
- QUALIFICATION
- EXPERIENCE AND KNOWLEGE
Desirable
- MENTAL HEALTH ACT EXPERIENCE/KNOWLEDGE
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
