Job summary
2 posts available:
1 x 37.50 hours per week and1 x 30 hours per week post
The hours are worked over Monday to Friday. We will consider requests for working different variations of hours.
Due to retirements we have 2 vacancies for Paediatric Secretaries within our high quality administration team:
The role is working within a busy, dynamic Community Paediatric Service, which encompasses looked after children, child development, education and child protection.
You will have proven experience of working within an office environment. You will have excellent typing and IT skills, with a very good working knowledge of Microsoft Office. A good understanding of medical terminology is ideal. Familiarity with audio/digital dictation systems is helpful.
This is a great opportunity if you are someone who has a positive, can do attitude, is team focused and wants to learn and get involved. You will be able to utilise your excellent communication, organisation and administrative skills.
In return, you will work with a great team within modern offices. You will receive an induction programme, full training and have the opportunity for ongoing learning and development.
Main duties of the job
To provide comprehensive secretarial and administrative support to the consultant and community paediatric team in accordance with relevant policies, procedures, protocols and guidance. The will include typing of clinical correspondence, referral management and telephone liaison.
About us
MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Qualifications
Essential
- GCSE Grade C/5 minimum standard or functional skills level 2 - in English Language and Maths or equivalent experience
- Recognised typing and/or IT qualifications (RSA II) or equivalent skills
Desirable
- Diploma in business Administration
Experience
Essential
- Experience working in an office environment
- Experience of typing
- Dealing with the public
- Working within a community health services setting
- Good minute-taking skills
Knowledge
Essential
- Very good working knowledge of Microsoft Office systems, including Word, Excel, Access, Outlook
- Excellent knowledge of office systems and procedures
Skills
Essential
- Good team skills
- High level of initiative
- Good organisational and time management skills
- Maintain confidentiality and professional manner at all times
- Good communication skills
Person Specification
Qualifications
Essential
- GCSE Grade C/5 minimum standard or functional skills level 2 - in English Language and Maths or equivalent experience
- Recognised typing and/or IT qualifications (RSA II) or equivalent skills
Desirable
- Diploma in business Administration
Experience
Essential
- Experience working in an office environment
- Experience of typing
- Dealing with the public
- Working within a community health services setting
- Good minute-taking skills
Knowledge
Essential
- Very good working knowledge of Microsoft Office systems, including Word, Excel, Access, Outlook
- Excellent knowledge of office systems and procedures
Skills
Essential
- Good team skills
- High level of initiative
- Good organisational and time management skills
- Maintain confidentiality and professional manner at all times
- Good communication skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
