Job summary
An exciting opportunity has arisen within the Estates and Facilities Team at the Oxford Road Campus for a new Estates and Facilities Assistant reporting to the Estates and Facilities Officer (ORC). The role will be responsible for the monitoring of the services provided by the PFI partner (Sodexo) and supporting the E&F officer. The successful candidate will demonstrate knowledge and experience of working within a healthcare environment.
If you have previously applied for this role and not been successful please read the person specification`s essential criteria, and job description in detail before you apply in detail to assess your suitability for the role. Failure to meet to the essential criteria will result in your application not being processed and rejected.
Main duties of the job
Act as a flexible resource to support the Estates & Facilities team (Oxford Road Campus (ORC)) in any aspect of Compliance, Monitoring and Improvement, Risk and Governance.
To work closely with any members of the Operational Estates and Facilities team at ORC to assist in improving the quality and compliance of Estates and Facilities service delivery.
Work closely with the E&F Soft and Hard FM teams to ensure Estates and Facilities service delivery is the best it can be.
Obtain information from the relevant building management teams to understand any Estates or Facilities compliance issues and escalate any issues as necessary.
Support the Estates & Facilities Operations Officer (ORC) in monitoring and overseeing Estates and Facilities risk, improvement and governance processes and reporting systems, ensuring that Trust policies and procedures are adhered to.
Develop effective relationships and networks with members of the wider Estates and Facilities teams as well as the relevant building management teams to establish and share best practice.
Provide, receive, and share routine information with relevant team members and external contacts from both planned and reactive tasks.
Support the review of incident reports and record validation where necessary, ensure appropriate Estates and Facilities (ORC) team members are notified of outcomes and action is taken, support investigations and the collation of or completion of required reports.
About us
MFT is England's largest NHS Trust with a turnover of £2.5bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we've launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Qualifications
Essential
- Experience in Microsoft Office Software (Word, Excel and PowerPoint)
- NVQ level 3 or equivalent experience
Desirable
- Evidence of continued Professional Development
Skills and Abilities
Essential
- Ability to manage multiple tasks
- Breadth of ability across Microsoft software, particularly Excel skills
- Numerate to GCSE mathematics grade A-C or equivalent
- Ability to prioritise and communicate issues to colleagues
- Excellent interpersonal, persuasion and influencing skills
- Excellent communication skills, both written and oral
- Able to establish collaborative working relationships with a wide range of internal and external stakeholders
- Able to prioritise and manage own workload with minimal supervision
- Able to prepare and deliver information and data summaries to a high standard
- Ability to deal with requirements from E& F colleagues, staff and patients in a calm, diplomatic and professional manner
- Ability to compile, source and analyse data to produce meaningful reports
- Excellent attention to detail
- Excellent planning and organisational skills, with the ability to prioritise work
- Ability to work to multiple local and national deadlines, objectives and targets
- Able to establish effective relationships
- Results oriented
Experience
Essential
- Experience of supporting a multidisciplinary team
- Excellent IT and IS Skills, particularly in the use of Excel
- Excellent track record of meeting deadlines and delivering objectives in a timely manner
Desirable
- knowledge of the NHS
- Experience of undertaking audits and testing processes
Personal Qualities
Essential
- Team player
- A 'can do attitude'
- Proven ability to see tasks through to completion
Other
Essential
- Experience of working in an estates environment
Person Specification
Qualifications
Essential
- Experience in Microsoft Office Software (Word, Excel and PowerPoint)
- NVQ level 3 or equivalent experience
Desirable
- Evidence of continued Professional Development
Skills and Abilities
Essential
- Ability to manage multiple tasks
- Breadth of ability across Microsoft software, particularly Excel skills
- Numerate to GCSE mathematics grade A-C or equivalent
- Ability to prioritise and communicate issues to colleagues
- Excellent interpersonal, persuasion and influencing skills
- Excellent communication skills, both written and oral
- Able to establish collaborative working relationships with a wide range of internal and external stakeholders
- Able to prioritise and manage own workload with minimal supervision
- Able to prepare and deliver information and data summaries to a high standard
- Ability to deal with requirements from E& F colleagues, staff and patients in a calm, diplomatic and professional manner
- Ability to compile, source and analyse data to produce meaningful reports
- Excellent attention to detail
- Excellent planning and organisational skills, with the ability to prioritise work
- Ability to work to multiple local and national deadlines, objectives and targets
- Able to establish effective relationships
- Results oriented
Experience
Essential
- Experience of supporting a multidisciplinary team
- Excellent IT and IS Skills, particularly in the use of Excel
- Excellent track record of meeting deadlines and delivering objectives in a timely manner
Desirable
- knowledge of the NHS
- Experience of undertaking audits and testing processes
Personal Qualities
Essential
- Team player
- A 'can do attitude'
- Proven ability to see tasks through to completion
Other
Essential
- Experience of working in an estates environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
