Job summary
The post holder will primarily be responsible for the typing of letters and other correspondence, arranging meetings, taking minutes, organising diaries and recording key staff data and will provide a comprehensive administrative and secretarial service to one or more Consultants and the Cellular Pathology Management Team including diary management and meeting preparations.
Main duties of the job
The post holder will deal with enquiries via e-mails, telephone, post and fax and flagging items for the attention of the Cellular Pathology Management Team and other allocated Paediatric Histopathology Consultants, drafting responses using own initiative.
The post holder will use Outlook system to schedule meetings and must be to produce, arrange and present information, using a range of IT software, including Outlook, Excel, PowerPoint and Word.
About us
MFT is England's largest NHS Trust with a turnover of £2.5bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we've launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Qualifcations
Essential
- Good Standard of Secondary Education to GCSE Level or equivalent including English and Maths
- RSA or equivalent in typing
Desirable
- Willingness to undergo further training and development
Knowledge & Experience
Essential
- Understanding the need for confidentiality
- Previous secretary experience
- Proficiency in Microsoft Office Applications
Desirable
- An understanding of medical terminology
- Minute taking and writing up minutes and action plans
Skills & Abilities
Essential
- Ability to prioritise workload and to adapt effectively to changing priorities
- Demonstrate a sensitive and caring approach to role
- Ability to deal with queries effectively and efficiently
- Good telephone manner
Personal Attributes
Essential
- Ability to remain calm and objective and work well under pressure
- Confident and willing to contribute to the department
- Demonstrates reliability, motivation and commitment
Person Specification
Qualifcations
Essential
- Good Standard of Secondary Education to GCSE Level or equivalent including English and Maths
- RSA or equivalent in typing
Desirable
- Willingness to undergo further training and development
Knowledge & Experience
Essential
- Understanding the need for confidentiality
- Previous secretary experience
- Proficiency in Microsoft Office Applications
Desirable
- An understanding of medical terminology
- Minute taking and writing up minutes and action plans
Skills & Abilities
Essential
- Ability to prioritise workload and to adapt effectively to changing priorities
- Demonstrate a sensitive and caring approach to role
- Ability to deal with queries effectively and efficiently
- Good telephone manner
Personal Attributes
Essential
- Ability to remain calm and objective and work well under pressure
- Confident and willing to contribute to the department
- Demonstrates reliability, motivation and commitment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
