Job summary
Are you passionate about improving the health and wealth of the nation through research ? Do you enjoy working with research and clinical professionals to help make that happen?
Then you should be working for the National Institute for Health and Care Research (NIHR) Clinical Research Network (CRN) Greater Manchester.
You will be at the heart of a high performing CRN hosted by England's largest NHS Trust - Manchester Foundation Trust MFT based in the modern City Labs offices at the Oxford Road Campus. This newly designed role has been created for you to help move us forward together as we evolve into the new Regional Research Delivery Network (RRDN)
By providing managerial and administrative support for our non-clinical services you will
- Support senior management in delivering a high quality service internally and to our key partners
- Work with the Corporate Project Manager to help develop a modern and dynamic approach to our governance work
- Oversee the day to day administration of our office activities by collaborating with our wider teams and partners
Your enthusiasm, knowledge and flexibility will be key elements of helping us shape and improve our processes as we move forward. In return the Clinical Research Network will provide the successful candidate with comprehensive induction, orientation and training, and will ensure that you have tailored, individual personal development plans with support for further training.
Main duties of the job
The main purpose of this job is for you to provide day to day secretarial and administrative services to the Chief Operating Officer (COO) and the Senior Management Team but also support the delivery of our contractual obligations under the supervision of the Corporate Project Manager and working with our Finance team.
Using your skills you will:
- Provide administration support for our COO and overall office management helping the smooth running of our activities .
- Work with the Corporate Project Manager to help us comply with our national Contract requirements
- Leading the network with oversight of administration tasks and working collaboratively to embed practice across the CRN
- Apply and develop your knowledge of good practice in administration to help us comply with relevant legislation such as GDPR.
- Process related financial elements of the role in conjunction with our Finance team
- Use Google and Microsoft tools and workspaces to develop our approaches to administration and governance
- Communicate with and support colleagues at all levels within the network and with local and national partners to deliver our high quality work but also enhance the experience of working with CRN-GM
Please note that this post will be required to work on site as required by senior management with due regard to our hybrid working policy and required outcomes of the role.
About us
MFT is England's largest NHS Trust with a turnover of £2.5bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we've launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Qualifications
Essential
- NVQ Level 4 Business Administration or equivalent experience
Desirable
- Degree in business administration or similar
Knowledge
Essential
- Knowledge of a wide range of administrative and organisational policies and procedures, acquired through training and relevant experience to the required level of for the post
- Knowledge of Google platform and Microsoft Office
Desirable
- Understanding of health and care research delivery
- Knowledge of NHS specific processes
- Knowledge of the NIHR systems such as ODP and NIHR Learn
Training and Experience
Essential
- Considerable experience of performing a full range of administrative tasks including: ? Diary management and arranging meetings ? Minute taking ? Implementing and maintaining filing systems ? Data management
- Experience of managing a busy office
- Experience in a complex organisation involving multiagency working
- Evidence of Continued Professional Development
Desirable
- Trained in health & safety and completing risk assessments
- Previous experience in training staff on local systems and processes
- Financial Handling experience
Skills
Essential
- Excellent communication skills, both oral and written, to converse clearly with internal and external stakeholders, as well as patients and public.
- Data management skills both in creating/maintaining effective data management systems and collating relevant data for reports.
- Ability to use own initiative and take the lead on administrative processes
- Ability to deliver work to a high standard, ensuring accuracy, whilst meeting demanding deadlines with a thorough attention to detail
- Skills for investigating a variety of issues and proposing solutions and dealing with complex enquiries
- Plan and organise straightforward and complex activities or programmes, requiring formulation, and adjustment
- Able to manage a range of projects incorporating good organisational and time-management skills
Attibutes
Essential
- Can demonstrate the Trusts and GM CRN's values in their professional behaviour
- Good team player
- Flexible approach to working
- Will adhere to information governance regulations and confidentiality of personal data
- Good concentration in creating reports, transcribing minutes and work where there may be interruptions and the requirement to deal with unforeseen events
Others
Essential
- Implement policies and propose changes to practices within the administrative function
Person Specification
Qualifications
Essential
- NVQ Level 4 Business Administration or equivalent experience
Desirable
- Degree in business administration or similar
Knowledge
Essential
- Knowledge of a wide range of administrative and organisational policies and procedures, acquired through training and relevant experience to the required level of for the post
- Knowledge of Google platform and Microsoft Office
Desirable
- Understanding of health and care research delivery
- Knowledge of NHS specific processes
- Knowledge of the NIHR systems such as ODP and NIHR Learn
Training and Experience
Essential
- Considerable experience of performing a full range of administrative tasks including: ? Diary management and arranging meetings ? Minute taking ? Implementing and maintaining filing systems ? Data management
- Experience of managing a busy office
- Experience in a complex organisation involving multiagency working
- Evidence of Continued Professional Development
Desirable
- Trained in health & safety and completing risk assessments
- Previous experience in training staff on local systems and processes
- Financial Handling experience
Skills
Essential
- Excellent communication skills, both oral and written, to converse clearly with internal and external stakeholders, as well as patients and public.
- Data management skills both in creating/maintaining effective data management systems and collating relevant data for reports.
- Ability to use own initiative and take the lead on administrative processes
- Ability to deliver work to a high standard, ensuring accuracy, whilst meeting demanding deadlines with a thorough attention to detail
- Skills for investigating a variety of issues and proposing solutions and dealing with complex enquiries
- Plan and organise straightforward and complex activities or programmes, requiring formulation, and adjustment
- Able to manage a range of projects incorporating good organisational and time-management skills
Attibutes
Essential
- Can demonstrate the Trusts and GM CRN's values in their professional behaviour
- Good team player
- Flexible approach to working
- Will adhere to information governance regulations and confidentiality of personal data
- Good concentration in creating reports, transcribing minutes and work where there may be interruptions and the requirement to deal with unforeseen events
Others
Essential
- Implement policies and propose changes to practices within the administrative function
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
